Appendix 1APPLICATION FOR EXTENSION OF TIME FORM

(To be completed by the student)

Date:_____/_____/_____

Student’s Name:______

VCE Unity of Study:______

Teacher:______

Details of Course Work or Task:

______
______
______

Original due date for the completion of the task:_____/_____/_____

Reasons for application for extension of time:

______
______
______

This section to be completed by the teacher of the Unit of Study:

Extension of Time:□ Not Granted□Granted

New Due date:_____/_____/_____

Reason (if not granted):

______
______
______

Signed:______

(Class Teacher)

Date:_____/_____/_____

THIS FORM WILL BE RETAINED BY THE UNIT OF STUDYTEACHER

Appendix 2aPERFORMANCE CONCERNS

Date:_____/_____/_____

Dear ______

I am concerned that your child is not making satisfactory progress towards the completion of work requirements in the Unit of Study:

______

for the reason(s) indicated below:

Late to class (date: _____/_____/_____)

Non-attendance (date: _____/_____/_____)

Non-completion of homework

Unacceptable behaviour in class

Frequently out of uniform

Lack of effort in class

My concern is that if this attitude does not improve, your child is in danger of not satisfactorily fulfilling the requirements of this Unit of Study within the time allowed.

I would like to bring to your attention the fact that if any course work is not completed satisfactorily, your child will “fail” the whole Unit. This policy is set down by VCAA. This was set out in the “VCE Policy and Information” handbook given to each student.

This letter is designed to bring your attention to a problem at this stage. I encourage you to contact me at your earliest convenience to discuss this matter. You can contact me at the College on 59716700 to make an appointment.

Yours faithfully,

Signed:______

Teacher

I am aware that this letter has been sent to my parents/guardian

Signed:______

Student

Signed:______

VCE Coordinator

______

(Please return to class teacher)

I acknowledge the receipt of a letter regarding my child’s performance. I have read the letter and understand its contents. I will/will not be contacting the teacher concerned).

Date:_____/_____/______

Parent/Guardian

THIS FORM WILL BE RETAINED BY THETEACHER AND A COPY GIVEN TO THE VCE COORDINATOR

Appendix 2bPERFORMANCE CONCERNS

Dear Parents,

I am concerned that your son/daughter ______is not making satisfactory progress in their VCE Studies for the reason(s) indicated below:

______
______
______

______
______
______

The teacher issuing this letter will include TWO copies. Could you please discuss these issues with your son/daughter and sign one of the forms to acknowledge that you have received this letter.

Yours sincerely,

Signed:______

Teacher

Signed:______

VCE Coordinator

Signed:______

Student

Signed:______

Parent

THIS FORM WILL BE RETAINED BY THETEACHER AND A COPY GIVEN TO THE VCE COORDINATOR

Appendix 3NON SUBMISSION OF COURSEWORK

Date:_____/_____/_____

Student’s Name:______

VCE Unity of Study:______

Coursework:______

Teacher:______

Dear______

Your child has not met the submission date for the course work noted above. As the work has not been submitted it cannot be assessed by the class teacher.

Currently this outcome is assessed as ‘N’ – Not Satisfactory, and as a result the whole unit of the study must be assessed as ‘N’ – Not Satisfactory.

Bayside Christian College endeavours to give each student every opportunity to succeed. Depending on the circumstances which have led to the non-submission of work, there may be ways of reviewing the current assessment. Please contact the College to discuss the reasons for this worrying situation, and any possible way of your child gaining an ‘S’ (Satisfactory) for this outcome?

Please note: Deadlines for the submission of result to the Victorian Curriculum and Assessment Authority are outside the control of the College. If you have not contacted the College within two days we will have few options other than submitting an ‘N’ for the outcome and the Unit of Study.

It is in your child’s interest to contact the class teacher urgently.

Yours sincerely,

Signed:______

Teacher

Signed:______

Student

THIS FORM WILL BE RETAINED BY THETEACHER AND A COPY GIVEN TO THE VCE COORDINATOR

Appendix 4aUNSATISFACTORY GRADE

Date:_____/_____/_____

Student’s Name:______

VCE Unity of Study:______

Outcome/Task:______

Teacher:______

Dear______

This letter is to inform you that your son/daughter has received an unsatisfactory grade according to our VCE Assessment policy:

To receive an "S" for a Unit, students must satisfactorily demonstrate achievement of each of the outcomes for that unit as specified in the study design. Achievement of an outcome means that outcomes and SACs must receive a minimum of D (50%).

This policy was communicated to you via letter earlier this year (Appendix 8) and is designed to ensure students are applying themselves appropriately and can navigate their chosen subjects.

Your son/daughter will be required to re-submit the task, after working with the teacher to address any difficulties. It is hoped that this opportunity will assist the student in realising the importance of application in the VCE years or identify areas of concern.

Please note that any more than two unsatisfactory grades will result in an overall unsatisfactory grade for the Unit.

If you have any questions about the assessment policy, or would like information of how to further support your son/daughter, please do not hesitate to contact us. We thank you for your support in this matter.

Yours sincerely,

______

VCE Coordinator

We have provided TWO COPIES, one for your reference, and one to sign and return to the College.

Signed:______

Parent

Signed:______

Student

THIS FORM WILL BE RETAINED BY THETEACHER AND A COPY GIVEN TO THE VCE COORDINATOR

Appendix 4bUNSATISFACTORY OVERALL GRADE

Date:_____/_____/_____

Student’s Name:______

VCE Unity of Study:______

Teacher:______

Dear______

This letter is to inform you that your son/daughter has received more than two unsatisfactory grades according to our VCE Assessment Policy.

To receive an "S" for a Unit, students must satisfactorily demonstrate achievement of each of the outcomes for that unit as specified in the study design. Achievement of an outcome means that outcomes and SACS must receive a minimum of D (50%).

This policy was communicated to you via letter earlier this year (Appendix 8). Since then, two Appendix 4a letters have been sent home for this subject.

Outcomes/Tasks:______

______

______

Please note that any more than two unsatisfactory grades will result in an overall unsatisfactory grade for the Unit.

Please contact the College to schedule a convenient time to discuss this result.

Yours sincerely,

Signed:______

VCE Coordinator

Appendix 5V.C.E. APPEAL FORM

Student’s Name:______

You may add further information on any item on the back of this form.

Hand the completed form to the VCE Coordinator.

  1. Details of the decision for which reconsideration by the Appeals Committee is requested.

Nature of the original request:______

Decision which was made:______

Decision made by:______

Decision made on: _____/_____/_____

  1. Reasons for Appeal: (Why do you think the decision made was wrong?)

______
______
______
______

Do you wish to talk to the Appeals Committee personally about this Appeal?YesNo

Is there further information on the back of this form? YesNo

Signed:______(Student)

Date:_____/_____/_____

Received on: _____/_____/_____

Signed:______

(VCE Coordinator)

Result of Appeal:

______
______
______
______

Signed: ______

(Principal)

Date:_____/_____/_____

THIS FORM WILL BE RETAINED BY THE VCE COORDINATOR

Appendix 6ABSENTEEISM IN VCE

Date:_____/_____/_____

Student’s Name:______

VCE Unit of Study: ______

Dear______

I am drawing to your attention to Section B: 3 – Attendance of the VCE Policy & Information Handbook which states:

Regular attendance at all classes is essential for a student to progress and also for authentication of SAC’s, SAT’s and outcomes. If students absent themselves the following steps will take place:

  • Any unauthorised absence from a class will result in a detention. Frequent absences will result in a meeting with parents and VCE Coordinator.
  • If the student continues to be absent and misses over 20% of classes in a study in a semester in an unauthorised fashion, he/she will receive an N for the affected units, which could in the case of Unit 3 & 4 subjects, lead to failure of the VCE.
  • If there is a continued lack of attendance in several studies, a meeting with the student and his/her parents will be called by the VCE Coordinator at which the student will be required to explain, "Why he/she should not be removed from the rolls".
  • Students who have "study periods" (i.e. no classes timetabled) are expected to work in the library or study room and must obtain the permission of the VCE Coordinator to vary this arrangement.
  • Students must bring a note, signed by parents or guardian, should they be absent from school for any reason. The note should be given to the Home Group teacher.
  • Students are required to attend all devotions, assemblies and excursions and to be punctual at all times.
  • It is the responsibility of the student to catch up on work missed while absent from any class.
  • Authentication queries will arise if students have missed classes in an unauthorised manner.

This term your son/daughter has been absent from ______for _____ days, this equates to a ______% absence. As a result your son/daughter is in danger of failing this subject due to this poor attendance record.

Please contact the College to schedule a convenient time to discuss this situation.

Yours sincerely,

Signed: ______

Subject teacher

Signed:______

VCE Coordinator

THIS FORM WILL BE RETAINED BY THETEACHER AND A COPY GIVEN TO THE VCE COORDINATOR

Appendix 7DRIVING AUTHORISATION FORM

This form must be submitted with full signatures before driving to and from school.
Name:
Year Level:
Home Address:
Insurance Company:
Type of Insurance Cover:
Make of Vehicle:
Colour of Vehicle:
Registration Number:
Legal Owner of Vehicle:

CONDITIONS

  1. This vehicle is to be parked inside the school car park beside V Block

  1. The vehicle must be driven responsibly within the school car park grounds at 5 km/ph, being mindful of the necessary care of students departing and arriving to school.

  1. The vehicle is not to be used for running errands during the day. It is only for the morning arrival and afternoon departure.

  1. At no time is the student to carry passengers who do not have parental permission to accompany the student driver.

*I agree to the above and will notify the VCE Coordinator if any of the above situations change. YES NO
*I give permission for my son/daughter to carry another student passenger in their car if that student has parental permission YES NO
* I give permission for my other child/ren to be passengers in this car to and from school.
YES NO

Signed:______

Parent

Signed:______

Student

THIS FORM WILL BE RETAINED BY THE VCE COORDINATOR

Appendix 8VCE CHANGE OF SUBJECT/WITHDRAWAL FORM

Student Name:
Date: / _____ / _____ / _____ / Year level:
Subject changing FROM: / Subject changing TO:
Is this an Edrolo subject? (circle)
Yes No / Is this an Edrolo subject? (circle)
Yes No
Work and Resources required:
New Subject teacher to indicate any work needing to be undertaken and resources needed
in order to prepare for entry into the class.
Signatures
Parent
Moving FROM class teacher
Moving TO class teacher
Careers Advisor
VCE Co-ordinator
Office Use only: / Edumate □ / Timetable □ / VASS □
Date: ______/______/______/ Finance □ / Edrolo □

WHEN FINALISED, THE VCE COORDINATOR WILL RETURN THIS FORM TO THE VASS COORDINATOR AT THE OFFICE.

Appendix 9PERMISSION FOR SAC ABSENCE

VCE students must request permission if they are to miss a SAC for any reason other than illness. Requests must be made via this form no less than 2 days before the SAC.

Student’s Name:______

VCE Unit of Study: ______

Title of SAC: ______

Teacher’s Name:______

Reason for request:______

______

______

APPROVED:

Teacher’s Signature:______

Agreed SAC date/time:______

OR

DENIED:

Teacher’s Signature:______

Reason/s:______

______

VCE Coordinator’s signature:______

THIS FORM WILL BE RETAINED BY THE TEACHER – THE STUDENT IS ENCOURAGED TO KEEP A COPY

Appendix 10PERMISSION FOR CLASS ABSENCE

VCE students must request permission if they are to miss a class for any reason other than illness. Requests must be made via this form no less than 2 days before the class. This particularly applies to Rally Days and volunteer work/fundraising activities in the school. Teachers have the right of refusal if a student is behind in their studies and/or is in danger of failing.

Student’s Name:______

VCE Unit of Study: ______

Teacher’s Name:______

Reason for request:______

______

______

APPROVED:

Teacher’s Signature:______

Catch up work due date:______

OR

DENIED:

Teacher’s Signature:______

Reason/s:______

______

VCE Coordinator’s signature:______

THIS FORM WILL BE RETAINED BY THE TEACHER. THE STUDENT SHOULE KEEP A COPY.

Appendix 11 CHANGE OF VCE / VCALCERTIFICATE FORM

Student Name:
Date: / _____ / _____ / _____ / Year level:
Certificate changing FROM:
 VCE to VCAL /  VCAL to VCE
Reasons for change:
Eligible for new certificate:  Yes  No
Signatures
Parent
VCE Coordinator
VCAL Coordinator
Careers Coordinator

Office Use only
Timetable Edumate

Date ______/______/______Teachers emailed VASS Finance