REQUEST FOR QUOTES
Anthropometric Measuring Equipment –for Children and Adults In
Lesotho
Food and Nutrition Technical Assistance Project III (FANTA)
Issue date: July 18, 2017
To: Vendors providing Anthropometric measuring equipment for Children and Adults
Response Deadline: July 25, 2017 before 4:30 PM
Submit Questions by: July 24, 2017 before 3:00 PM
Contact Person: Alain Otarola, FANTA Operations Manager
Email:
Purpose
FANTA is seeking price quotations from qualified vendors that are able to provide Anthropometric measuring equipment for children and adults. This equipment will be utilized in FANTA-supported health facilities implementing nutrition assessment, counseling, and support (NACS) services in Berea, Leribe, Mafeteng, Maseru, and Mohale’s Hoek districts.
Background:
The U.S. Agency for International Development (USAID) has awarded FHI 360; a non-governmental organization based in Durham, North Carolina, the USAID Cooperative Agreement No.: AID-OAA-A-12-00005, to implement the Food and Nutrition Technical Assistance III Project (FANTA). FANTA provides technical assistance on nutrition to a number of focus countries, including Lesotho.
A major objective of the FANTA work in Lesotho is to support in-country partners to strengthen NACS services at facility level and nutrition screening at community level. Particular emphasis is placed on improving nutrition assessment in select high-caseload facilities within the targeted districts, and supporting nutrition screening in the communities within the catchment areas of the targeted facilities.
REQUEST FOR QUOTATION
Technical Specifications: Interested vendors must submit price quotations to FHI 360 for the items listed below, and that meet the following specifications:
Items Descriptions:
No. / Item / Specifications / Quantity1 / Child/Adolescent/Adult height chart with head piece / Child/adolescent/adult height measuring chart, made of non-tear material and with laminated covering, with head piece.
Child/adolescent/adult height measuring chart is used to measure:
a) Height of a child/adolescent/adult aged 5 years and up in vertical position.
Measurement scale reads vertically upwards.
Unit of measure: centimeters
Smallest graduation: 0.5 cm.
Measurement range: 0-198 cm.
Accuracy: ± 0.2 cm
Precision: ± 0.2 cm
Width of the margins: approximately 9 cm.
Head piece material: wood.
Head piece angle: 90 degrees.
Head piece dimensions: 20 cm x 9 cm x 20 cm (LxWxH). / 111 Pcs /
2 / Portable Child/Adolescent/Adult length/height boards / Portable baby/child/adult length/height measuring system, made of wood, 2 boards packed in a carton box.
Portable baby/child/adult length-height measuring board is used to measure:
a) Recumbent length of a baby up to 24 months old.
b) Height of an adult and a child aged 24 months and up in vertical position.
Measurement scale is preferably made of metal.
Unit of measure: centimeters
Smallest graduation: 0.1 cm.
Measurement range with two extensions: 0-210 cm.
Measurement range with one extension: 0-142 cm.
Accuracy: ± 0.2 cm
Precision: ± 0.2 cm
Width of the board: ca. 25 cm. / 19 pieces /
3 / Electronic mother/child weighing scale / Measuring range 0 to approximately 150kg.
Minimum graduation: 100g
Accuracy: ± 100g
Precision: ± 100g
With tarring button, so called "mother-and-child" function.
Foot switch on/off button, rubber covered to eliminate accidental
turning on during transportation / 130 Pcs /
4 / Mid-upper arm circumference (MUAC) tapes for children 6–59 months / Children's Mid Upper Arm Circumference (MUAC) measuring tape with
cut-off point at 11.5 cm, pack of 50 tapes with instructions for use (50 per pack) Suitable for measuring child's Middle Upper Arm Circumference (MUAC)
with range up to 26.5cm.
Graduated with 1mm precision with thicker line at 21.0cm.
Accuracy: ± 1mm of the maximum measurement (26.5cm)
Color-coded as follows:
Red (Pantone code 1795 C) up to 0 - 11.5cm,
Yellow (Pantone code 107 C) 11.5cm - 12.5cm,
Green (Pantone code 369 C) from 12.5cm.
Material:
Non-tear stretch-resistant plastic/plasticized paper/synthetic paper
(supplier must specify which of these materials is offered).
Minimum thickness 0.3mm. / 2 Packs (50 per pack) /
5 / MUAC Tapes for Adults / Suitable for measuring adult's Middle Upper Arm Circumference (MUAC,
range up to 50cm.
Graduated with 1mm precision
Accuracy: ± 1mm of the maximum measurement (50cm)
Material:
Non-tear stretch-resistant plastic/plasticized paper/synthetic paper
(supplier must specify which of these materials is offered).
Minimum thickness 0.3mm. / 2 Packs (50 per pack) /
6 / MUAC Tapes 5−9 Years / MUAC tapes for children 5−9 years old (color-coded) / 2 Packs (50 per pack)
7 / MUAC Tapes 10−14 Years / MUAC tapes for children 10−14 years old (color-coded) / 2 Packs (50 per pack) /
Delivery time and Shipping:
Vendors must guarantee delivery to Maseru, Lesotho of the items with exact specifications and required quantities within 30 days from the execution of the purchase order.
Payment Schedule: All payments will be made within thirty (30) days of invoice receipt provided that items are delivered within timelines to the fullest satisfaction
Submission Requirements and Quote Format:
Please include the following in your quotations:
· All applicable taxes and surcharges
· Handling costs
· Delivery timeline
· Bank wire payment availability
· Special USAID/Government pricing if available
· Acceptable forms of payments
· Cancellation policies
Do not include shipping costs. Shipping costs will be covered directly by FHI 360.
RESPONSE deadline:
- Responses should be submitted by email to Alain Otarola at and cc: Laura Mandeville at by July 25, 2017 at 4:30 PM (business working hours US Washington DC). Any quotes received after this deadline may not be accepted and shall be considered non-responsive. FHI 360 will acknowledge receipt of the quotation by return email.
- Any questions or requests for clarification need to be submitted in writing to the same email addresses as above by July 24, 2017 at 3:00 PM. Inquiries and answers to inquiries will be shared with all applicants. No telephone inquiries will be answered.
All materials produced and delivered by the vendor, and all work products, will be considered “work for hire” and will become the exclusive property of FHI 360. The vendor must be prepared to warrant that all deliverables will be free of material faults and errors and that no copyrights have been violated.
Minimum Requirements:
Fulfillment of all specifications and requirements listed above. If you are not able to supply all items listed, please quote what items you do have that still meet the specifications and requirements listed.
Offer Acceptance Period
Submitted quotes should be valid for sixty (60) days from the day of submission to allow adequate time for organizational approval.
Evaluation Criteria:
Only vendors that meet all the requirements as stated above will be considered. Selected vendor will be based on lowest price that meets all the requirements.
Payment Terms:
Quotes should include payment terms.
Contracting Mechanism:
A fixed-price purchase order will be awarded to the responsive vendor whose quote will be evaluated as the lowest in price. In the event that equipment and supply amounts need to be shifted during the time period between the signature of a purchase order with the selected vendor and the actual event, FHI 360 will modify the purchase order
NOTE
1) FHI 360 will not compensate vendors for preparation of their response to this RFQ.
2) Issuing this RFQ is not a guarantee that FHI 360 will award a purchase order.
3) FHI 360 reserves the right to issue a purchase order based on the initial evaluation of offers without discussion.
4) FHI 360 may choose to award a purchase order for part of the activities in the RFQ.
5) FHI 360 may choose to award a purchase order to more than one vendor for specific goods in the RFQ.
6) FHI 360 may request from short-listed vendors a second or third round of written response to a more specific and detailed scope of work that is based on a general scope of work in the original RFQ.
7) FHI 360 has the right to rescind an RFQ, or rescind an award prior to the signing of a purchase order due to any unforeseen changes in the direction of FHI 360’s client (the U.S. Government), be it funding or programmatic.
8) FHI 360 reserves the right to waive any deviations by vendors from the requirements of this solicitation that in FHI 360’s opinion is considered not to be material defects requiring rejection or disqualification; or where such a waiver will promote increased competition.
REQUEST FOR PROPOSAL FIRM GUARANTEE
All information submitted in connection with this RFQ will be valid for forty (60) days from the RFQ due date. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other information. If your firm is awarded the contract, all information in the RFQ and negotiation process is contractually binding.
OFFER VERIFICATION
FHI 360 may contact offerors to confirm validity of the offer, contact person, address, and bid amount.
FALSE STATEMENTS IN OFFER
Offerors must provide full, accurate, and complete information as required by this solicitation.
CONFLICT OF INTEREST
Offerors must provide disclosure of any past, present, or future relationships with any parties associated with the issuance, review, or management of this solicitation and anticipated award. Failure to provide full and open disclosure may result in FHI 360 having to re-evaluate selection of a potential offeror.
– End of RFQ –
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