Annual Responsible Investment / ESG Template

Green Investment
Handbook

Annual Responsible Investment / ESG template

As part of its Responsible Investment Policy, the UK Green Investment Bank (GIB) requires its clients to report on material environmental and social issues arising on projects – the templates in this document are examples of the form of reporting that can be used for this purpose.

Also provided is the template annual management representation letter which can be used to fulfil annual reporting obligations.

Appendix A - Event Reporting:

A template to be used for thead hoc reporting of material environmental and social issues as soon as possible after any issue arises.

Appendix B – Annual Reporting (including Green Impact Report):

A template which can be used for the annual management representation cover letter (including the Green Impact Report submission).

Annual Green Impact Reporting Template submission can be appended to this letter
Table 1–a template to be used for the aggregate annual reporting summary of all material environmental and social events during the year, (as reported above) including an update of the latest status of action plans; and
Table 2–a template for annual reporting of all environmental and social improvements.

Appendix A: Material Event Report Template (for ad hoc reporting)

1: Material Event Report: [Insert Date] [project]
Date / Event Description / Nature of material environmental and social event / Detail of E&S Regulatory Intervention / Action to resolve / Status / Proposed
Timeline to resolve (date)
3/8/13 / Diesel spill to surface watercourse / On 1st August, at the forklift truck refilling station, a diesel line connected to the fuel tank cracked and 1500 litres of diesel leaked into a drain and entered the River Rio. Upon observing the leak the tank stopcock was closed. / The Environment Agency was advised and water samples were taken. / Clean impacted area and the drainage channel. Replace the leaking pipeline. Seal drain to prevent further impacts. Install spill kits. / Completed actions to resolve immediate impact.
Ongoing correspondence with the Environment Agency. / Action to resolve already implemented.
Retraining of site personnel in environmental procedure.
Awaiting Environment Agency response (expected within 2 weeks).

Appendix B: Annual Management Representation Template

UK Green Investment Bank plc
Atria One
Level 7
144 Morrison Street Edinburgh
EH3 8EX

Annual Environmental and Social reporting relating to [insert Project name]

Annual Environmental Compliance Report

Attached is our submission of a summary of Environmental and Social matters for the year ending [insert year end date] including:

All materially adverse environmental issues notified to GIB in accordance with clause [●] of the [Facility Agreement] and the action taken or intended to be taken including the status of progress against the action plan, together with all relevant material adverse social issues in accordance with clause [●]of the [Facility Agreement].

Opportunities for improvement in and/or progress made to improve the management of environmental matters, in accordance with clause [●] of the [Facility Agreement]

In accordance with clause [●] of the [Facility Agreement], we also confirm that to the best of our knowledge, other than as reported in this submission, the project is:

In material compliance with all relevant Environmental Laws and Environmental
Authorisations, the Environmental Polices and the Environmental Management system (each as defined in the [Facility Agreement]); and

There have been no other material and reportable environmental, health and safety events.

[Insert other sector-specific / Equator Principles covenant compliance reporting]

Annual Green Impact Report (see separate excel template)

Also attached is our submission of certain Green Impact data for the year ending [insert year end date between 31 Dec and 31 March], in accordance with clause [●]of the [Facility Agreement] and using the Green Impact Report Template for reporting green data.

We hereby confirm that so far as we are aware the data contained in this submission are consistent with the project’s financial and operating performance, are true and accurate in all material respects and no data given or omitted that would make the data reported untrue or misleading.

For and on behalf of [the client],

[Authorised Signatory]

[Name]

[Position]

1: Annual Environmental and Social Report [project]
[aggregate of above reports submitted]
Date / Event Description / Nature of material environmental and social event / Detail of E&S Regulatory Intervention / Action to resolve / Status / Proposed
Timeline to resolve (date)
2: Annual Environmental and Social Report [project]
environmental and social improvements made during the year: [Insert Date]
Status / Date
Environmental and spill response training of all staff. / Complete / 20/09/13
Annual Responsible Investment Report Narrative:
[Add 2 paragraphs summarising the Responsible Investment / environmental and social aspects for the year.]

Disclaimer: The information in this workbook and any accompanying material (“the Document”) is confidential and commercially sensitive. This Document is provided to each recipient on a confidential basis solely for information purposes only. No reliance can be placed on this Document by any recipient or any other person. This Document and its contents are confidential to the person to whom it is delivered and must not be reproduced or distributed, either in whole or in part, nor its contents disclosed by such persons to any other person without the prior written consent of UK Green Investment Bank plc. Except as required by law, neither UK Green Investment Bank plc nor any of its connected persons accepts any liability or responsibility for the accuracy or completeness of, or makes any representation or warranty, express or implied, with respect to the information contained in this Document or on which this Document is based or any other information or representations supplied to the recipient. UK Green Investment Bank plc will not act and has not acted as your legal, tax, accounting or investment adviser. This Document does not constitute or form part of any offer or invitation to sell, or any solicitation of any offer to purchase, any investment and UK Green Investment Bank plc does not arrange investments for/introduce parties as a result of sharing the information set out in this Document.

UK Green Investment Bank plc is a public company with limited liability, registered in Scotland with the number SC424067 and is wholly owned by HM Government. Registered Office: Atria One, Level 7, 144 Morrison Street, Edinburgh, EH3 8EX. UK Green Investment Bank plc is wholly owned by HM Government. The company is not authorised or regulated by the Financial Conduct Authority or the Prudential Regulation Authority. A wholly owned subsidiary, UK Green Investment Bank Financial Services Limited, is authorised and regulated by the Financial Conduct Authority. Use subject to the terms at: