Annual Development Account Progress Report

PREPARATION OF the annual progress reportsFOR 8th TRANCHE AND EXTENDED 7THtranche DEVELOPMENT ACCOUNT projects

Project managers are strongly encouraged to follow this outline when preparing annual progress reports on Development Account projects.
Progress reports for 8th tranche projects must be submittedto the DA-PMT by January 31st 2014. 7th tranche projects that have received an exceptional extension of 9 months or longer and 8th tranche projects that have been allotted prior to June 2013also require a progress report and must submitted by the same date.
Main uses of annual progress reports include the following:
For Implementing Entities
- Support good management by providing regular, timely and relevant information on the project’s achievements;
- Provide a tool for DA Focal Points and the senior management of implementing entities to review and assess progress made in the project’s implementation and provide guidance in case of risks and/or challenges encountered;
For the Development Account Programme Management Team (DA-PMT)
-Support the DA Programme Manager in reporting to Member States on the progress made in the implementation of the projects;
-Provide a tool for the DA-PMT to liaisewith implementing entities on the review and assessment of progress made on ongoing projects.
I. Project title
II. Project DA code
III. Executing entity
IV. Reporting period covered / mm/yy - mm/yy
V. Financial Implementation rate
(in % of the total budget) / Please use the percentage calculated on page 5

VI. Summary of achievements to date

This section should be no longer than three paragraphs and should provide a concise and effective narrative of the key accomplishments of the project to date. It should not repeat information already provided (for instance, information presented in the project document) but shouldhighlight results, potential impact and any relevant achievement related to the project’s implementation (including unexpected results, both positive and negative).

This section will be used for the DA website ( henceproject managers are encouraged to include links to websites that may represent useful references.For projects in initial stages, it is understood that only limited results might have been achieved at the time of reporting and therefore this section mayconsist of a short description of activities.

VII. Review of performance indicators and activities

The purpose of this section is to understand how the project is actually performing against its intended accomplishments. This should be done through the verification of the indicators of achievement that were developed in the project document, both quantitative and qualitative, as well as through an assessment of the implemented activities (see tables below).

Project managers are encouraged to make sure that this review includes all Expected Accomplishments (EAs) and activities, as per the approved project document, and state whether the activities have been completed or are still being implemented.

Table 1 – Review of Performance Indicators

Expected Accomplishment / Indicator of achievement (T0) / Indicator of achievement (T1) / Comments
EA1 / Please provide the baseline, if present / Please provide an estimate or actual values of the indicator for the time period considered / Please elaborate on the progress made on the EA so far
EA2

Table 2 – Review of Completed Activities

Activities / Comment
Please list the completed activities as per prodoc / Please briefly assess the implementation of each activity

VIII.CHALLENGES/PROBLEMS ENCOUNTERED so far

Project managers are kindly asked to elaborate on the problems faced by the project(e.g. change in country situation, administrative processes, collaboration with partners, internal issues etc.). For each issue identified, one short paragraph should be provided, as well as any action taken to address the issue, as per the table below.

Table 3 – Challenges and actions

Description of challenge / Action(s) taken to solve the issue, if any

IX.SUPPLEMENTARY FUNDING

This section should be able to help the Programme Manager provide answers to Member States’ inquiries about DA projects’ ability toraise additional funds for the set of activities undertaken.

Thepurpose is to highlight any form of additional funding (financial or in-kind) that was leveragedto further the implementation of the project through partnerships and/or donors (e.g. additional participants at workshops, paying for venues/additional activities etc;it does not refer to funds leveraged for projects other than the one being reviewed).

If additional funds were received, project managersare asked to specify the origin, the purpose and the amount leveraged, as per the table below.

Table 4 – Financial Leveraging

Donor / Purpose / Amount raised
Cash(USD) / In-Kind

X.REVISIONS

In this section project managers are kindly requested to report on whether any change to planned activitiesand/or the budget has occurred.

Whether the revisions have been submitted to the Programme Manager (PM) or Programme Planning and Budget Division (PPBD) should also be clarified.

If changes to the allotment have taken place, they must be clearly indicated in the financial information table on page 6 (columns F and G).

XI.WORK PLAN FOR REMAINING ACTIVITES

Project managers are kindly requested tolist the activities that still require completion and, for each one, specify the planned start and end date, as per the table below.

Table 5 – Remaining activities

Remaining Activities / Start date / Date of completion

XII.ADDITIONAL INFORMATION

In this section project managers are kindly asked toinclude any relevant publication, media coverage or meeting report linked to the project.

December 2013

XIII.financial information

Project managers are kindly asked to fill in the table below

Object Class / Description / A. Budget/Allotment / B. Actual disbursements / C. Commitments outstanding / D. Total Expenditure / E. Balance Remaining / F. Revisions to allotments (if any) / G. Explanations to revisions
602 / General Temporary Assistance
604 / Consultants and Expert Groups / 0111-Int. consult.:
0140-Nat./reg. consult.:
2601-Consult. travel:
2602-Expert Group (travel):
608 / Travel of staff
612 / Contractual services
616 / Operating expenses
618 / Supplies, Materials etc.
621 / Fellowships, grants and contributions / 7202 - Workshops:
7203 - Study Tours:
Total
Implementation rate (%) / = Expenditure (D)/Budget (A)

December 2013

template – progress report

I. Project title
II. Project DA code
III. Executing entity
IV. Reporting period covered
V. Financial Implementation rate
(in % of the total budget)

VI. Summary of achievements to date

VII. Review of performance indicators and activities

Table 1 – Review of Performance Indicators

Expected Accomplishment / Indicator of achievement (T0) / Indicator of achievement (T1) / Comments
EA1
EA2

Table 2 – Review of Completed Activities

Activities / Comment

VIII.CHALLENGES/PROBLEMS ENCOUNTERED so far

Table 3 – Challenges and actions

Description of challenge / Action(s) taken to solve the issue, if any

IX.SUPPLEMENTARY FUNDING

Table 4 – Financial Leveraging

Donor / Purpose / Amount raised
Cash(USD) / In-Kind

X.REVISIONS

XI.WORK PLAN FOR REMAINING ACTIVITES

Table 5 – Remaining activities

Remaining Activities / Start date / Date of completion

XII.ADDITIONAL INFORMATION

December 2013

XIII.financial information

December 2013