Annex B to Weedon Bec Parish Council Meeting

Annex B to Weedon Bec Parish Council Meeting

Tuesday 4th December, 2012

FINANCE & GENERAL PURPOSE TASK GROUP

BUDGET/PRECEPT MEETING

HELD ON TUESDAY 27th NOVEMBER 2012

AT 7.30 PM

Present: Chair: Cllr Stuart Jacks. Clerk: Sue Halkett

Cllrs Trevor Hutchinson, Ginette Pilkington, Ann Ranshaw, Corrine Shortland,

FOR THE FINANCIAL YEAR 2013/2014

1.0 FINANCE 2013/2014

Under the present system of Council Tax payment, Daventry District Council has estimated that for every £100 the Parish Council precepts the Council Tax will be £0.10 per Band D property. After considerable discussion it was agreed to precept for the sum of £78,672 making a charge on Band D payers of £78.67, a nil% increase on last year.

The budget for this year will be £87,787, up £1,346 on last year.

There are currently three bank accounts. Lloyds the primary checking account. A bond is also held with Lloyds for £30,000 and the excess reserve is in two HSBC accounts.

2.0 RECOMMENDATIONS FOR CHANGES IN EXISTING RECEIPTS AND PAYMENTS FOR FINANCIAL YEAR APRIL 2013 TO MARCH 2014

2.1 RECEIPTS

2.1.1 Allotment Rents: Allotment prices are based on 10p psm. All plots recently measured and new prices have been sent to tenants. Income should be around the same value as last year, £790.

2.1.2  Cemetery Fees as from 1st April 2013:

Exclusive Rights of Burial £25.00

Exclusive Rights of Cremation £25.00

Interment Fee £212.00

Interment Cremated Remains £86.00

Erection of headstone £107.00

Erection of cremated remains tablet £51.00

Burials required in the Cemetery for people who lived outside the village will be

charged at standard fee plus 50%

2.1.3 Hire of Sports Field / Hire of Children’s Playing Field

£60.00 and £30.00 respectively.

2.1.4 Fairs: Hire of Children’s Playing Field to Fairs etc - £50 per day

2.1.5 Search Fees – to remain the same as last year, Cemetery records £25.00

2.2 PAYMENTS

2.2.1  The litter picker will be paid £7.00 per hour. Hours 50 per month. This is an increase of 15p per hour. The Litter Picker will be provided with protective clothing, when required. Clerk to agree to the request for clothing/shoes and a receipt to be obtained by Litter Picker for item.

2.2.2 Verge Upkeep around Chapel

It is proposed to increase payment from £320 to £340.

2.2.3 The Parish Council will pay the Insurance for the Village Hall and the Pocket Park at its discretion.

2.2.4 The Village Hall has agreed that they will not charge the Council for normal council / planning meetings. This will be reviewed annually.

2.2.5 Clerk’s Salary

The Clerk’s salary will increase to Scale LC1 (Spinal Column Point 27). This is based on NCALC’s pay rates from 2009. Clerk’s hours will remain at 100 per month. If the Clerk does not take the full entitlement of holiday allowance then payment of up to 3 weeks money will be paid in lieu of holiday.

Clerk’s office expenses will reduce to £450 per annum.

2.2.6 The Clerk has delegated powers to authorise expenditure, usually after discussion with the Chairman, up to a maximum of £500, to cover any emergencies that arise prior to meetings.

2.2.7 The Chairman’s Allowance will remain at £185 per annum.

Expenses paid to Councillors can include travelling expenses and subsistence for

attending courses and meetings on behalf of the Parish Council. Stationery items should be ordered via the Clerk. These payments must be agreed beforehand by main Council and relevant forms completed with receipts where necessary. The Clerk can claim mileage for Council business and courses.

2.2.8 It was agreed to pay the electricity bill from Mrs Rene Pepper, 29 Church Street, in respect of the street light attached to her house. It was also agreed to pay a contribution towards the street light in Jubilee Fields which is connected to the WSA/Football Club supply.

2.2.9 Special, one off Items requested. If they are not spent in the financial year the money will be transferred to savings and earmarked for that specific project for future use:

2.2.10 A wreath would be ordered every year for the Remembrance Day parade. Donation to be agreed at the following Council meeting

2.2.11 Payment of any lease arrangements ie Croft Way playing field, Network Rail land at Church Street allotments to be paid as per lease agreement.

2.2.12 Requested one offs for 2013/14(earmarked if not used in this FY)

Environment

Under Arches Parking £1,000

Resurfacing notice boards £ 250

Allotments

Installing water to sites £4,500

2.2.13 Other earmarked budget headings ie identified amounts that are not spent in this FY, will be transferred for use for future years, include:

Environment:

Street light replacement £2,000

Tree surgery £1,000

F&GP

Election costs £0

Computer/hardware/website £1,000

Legal advice £2,500

Playing fields

New Play equipment £2,000

Cemetery

Tree pruning £ 400

Breakdown of proposed budget

F&GP
Clerk Office Rent / 450.00
Clerk's Salary / 15,350.00
Employeers NI / 1,300.00
Litter Picker / 4,200.00
Telephone / 400.00
Chairman Allowance / 185.00
Expenses/Councillor's Allowance / 500.00
Subscriptions / 800.00
Insurance / 3,100.00
Stationery / 1,000.00
Audit Fee / 800.00
Elections / 0.00
Free Reserve / 500.00
Legal Advice / 2,500.00
Newsletter / 1,000.00
Training Courses / 500.00
Bank Charges / 20.00
Village Hall insurance / 1,000.00
Rent for meetings / 0.00
Computer/hardware/website/accts / 1,000.00
Contingency / 750.00
F&GP SUB TOTAL / 35,355.00
ENVIRONMENT
Grass Cutting / 7,760.00
Electricity Supply / 6,800.00
Street Light Repairs / 1,000.00
Replace columns / 2,000.00
General maintenance / 850.00
Maintenance contract / 4,390.00
Bus Shelter maintenance / 1,000.00
New Bins / signs / seats / 500.00
Bulbs / 0.00
Tree Surgery / 1,000.00
Community Liaison / 200.00
Contingency / 500.00
Under Arches parking / 1,000.00
Resurfacing notice boards / 250.00
ENVIRONMENT SUB TOTAL / 27,250.00
CEMETERY
Hedge Cutting / 277.00
Grass Cutting / 6,065.00
Maintenance / 1,150.00
Rent/Rates/Fees / 500.00
Pest control / 0.00
Tree pruning / 400.00
Contingency / 250.00
CEMETERY SUB TOTAL / 8,642.00
ALLOTMENTS
Maintenance / 1,300.00
Maintenance contract / 900.00
Rent/Rates/Fees / 300.00
Contingency / 200.00
Water installation / 4,500.00
ALLOTMENT SUB TOTAL / 7,200.00
PLAYING FIELDS
Grass Cutting / 2,340.00
Maintenance / 1,200.00
Maintenance contract / 1,000.00
Rent / 500.00
New play equipment / 2,000.00
Play Equipment Maintenance/Repairs / 500.00
Inspections / 300.00
Contingency / 500.00
PLAYING FIELDS SUB TOTAL / 8,340.00
PLANNING
Neighbourhood Plan / 1,000.00
PLANNING SUB TOTAL / 1,000.00
Proposed budget 2013/14 / 87,787.00