Annex 3 TNA Questionnaire Form

TRAINING NEEDS ANALYSIS [TNA]

/ “Support to preparation of the Decentralised Implementation System of EU funds in the Republic of Serbia”
Norway, Bilateral Project Cooperation Programme 2006-2007 - Project number 2060335
TRAINING NEEDS ANALYSIS QUESTIONNAIRE

Basic Data

First Name :
Last Name :
Email:
Age group : / Please tick your age group:
20-25 / 25-30 / 30-35 / 35-40 / 40+

Your current position

Name of the institution :
Your currentposition:
Your current area of activities
Management (Head of institution) / Management (Head of Directorate / Unit / Department / Sector) / Preparation of strategies / Planning Programmes and projects / Selection of Projects / Technical management of Projects / Procurement
Financial management / Financial control / Audit / Accounting / Human Resources management / Other
EU funded programmes: / please indicate the approximate proportion of your work-time spent on EU funded programmes in general:
0% / 0-30% / 30-60% / 60-90% / 90-100%

Your past experience (Professional background)

How long have you been in your current position? : / Years / Months
EU funded programmes / Please indicate the approximate proportion of your experience in relation with EU funded programmes :
None / Less than 1 year / 1 to 2 years / 2 to 4 years / 4 to 6 years
What is your previous job experience? :

Education and Training

Diploma / Please indicate your level of education
None / High School / College/ Visa Skola / University Diploma / Master’s Degree / Doctorate
English / Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic)
1 / 2 / 3 / 4 / 5
Reading
Writing
Speaking
Could you understand a training course delivered in English? / Yes / No
IT / Indicate competence on a scale of 1 to 5 (1 - excellent; 5 - basic)
1 / 2 / 3 / 4 / 5
MS Office
Financial / accounting software
Other IT skills
Additional information / [ Include here any other information you may want to **

Previous Training in relation with EU funded programmes

Have you received any previous training that relates to your present job? / Yes / No
If yes, please list past training courses attended / Period- Duration–Topic

Training needs

For each of the topics listed below, please tick as relevant your current level of awareness:

0 / 1 / 2 / 3 / 9
None / Some awareness / Knowledge / Very good knowledge / Not relevant
FRAMEWORK
1.1. / IPA : Instrument for Pre-accession
1.2. / European partnership
1.3. / Accession partnership
1.4. / National strategies
1.5. / National programme for the adoption of the acquis
1.6. / Enlargement package of the Commission
1.7. / Negotiation framework
1.8. / Multi-annual Indicative Financial Framework(MIFF)
1.9. / Multi–annual Indicative Planning Document(MIPD)
1.10. / Strategic Coherence Framework
1.11. / Framework agreements between the EC and Serbia
PROGRAMMING
2.1. / Programming: Component I – TAIB
Sequence of operations and responsibilities / Coordination issues
2.2. / Logframe / Project Fiches
2.3. / Programming: Component II – Cross border
Sequence of operations and responsibilities
Coordination issues
2.4. / Programming: Component III – Regional Development (ReD)
Sequence of operations and responsibilities
Coordination issues
2.5. / Operational Programmes
Drafting the Operational Programmes
Quality control of Operational Programmes
2.6. / Independent Ex-ante evaluation of Operational Programmes
Revision of Operational Programmes after ex-ante evaluation feed-back
2.7. / Approval of Operational Programmes
Co-financing: sequence of operations [including budget preparation] and responsibilities
2.8. / Projects preparation
Communication during project preparation
Using Technical assistance for preparing projects
Preparation of the Applications for assistance [Application forms]
2.9. / Feasibility Study / cost benefit analysis
2.10. / Environmental Impact Assessment
IPA Component V - IPARD
3.1. / Programming
3.2. / Accreditation
3.3. / Implementation
IPA - Inter institutional relations
4.1. / Responsibilities of the key stakeholders
4.2. / National IPA co-ordinator,
Competent accrediting officer
National authorising officer
National fund
Strategic co-ordinator for the regional development component
4.3. / Operating structure by IPA component or programme [including Implementing Agency(ies)]
4.4. / IPA Monitoring Committee + Sectoral Monitoring Committees + Sectoral Monitoring Sub-Committees
IPA – DIS - THE ACCREDITATION PROCESS
5.1. / Concept / DIS Roadmap
5.2. / National accreditation of the Operating Structures by the NAO [granting, monitoring and withdrawing the accreditation]
5.3. / National accreditation of the NAO / NF by the CAO [granting, monitoring and withdrawing the accreditation]
5.4. / Accreditation by the EC [granting, monitoring and withdrawing the accreditation]
CONTROL ENVIRONMENT
6.1. / Mission, objectives and values of any institution
Ethics and integrity
6.2. / Risk management
-As a tool for managers
-As a tool for auditors
-Coordination over the whole system
6.3. / Follow-up of audit recommendations
6.4. / Regular assessment of the systems by the management for the purpose of reporting on system integrity
6.5. / Internal Audit
6.6. / External Audit
PUBLICITY AND VISIBILITY
7.1. / EC Requirements
7.2. / Responsibilities
7.3. / Publicity in relation to Tendering / award of contracts
TENDERING / PROCUREMENT
8.1. / Applicable Procurement procedures
8.2. / Practical Guide (PRAG)
8.3. / FIDIC
8.4. / National Procurement rules
8.5. / Quality assurance – Ex-ante controls and risk management in relation to tendering
8.6. / Procurement Plan
8.7. / Tender Evaluation Committee / Short List Panel
8.8. / Tender procedures Services / Supplies / Grants
8.9. / Twinning
PROJECT / CONTRACT MANAGEMENT
9.1. / Services
9.2. / Twinning
9.3. / Supply
Works Contracts [FIDIC]
9.4. / Grant Schemes
FINANCIAL MANAGEMENT
10.1. / Flow of funds
10.2. / Planning the funds
10.3. / Channelling the co-financing
10.4. / Requesting funds from the EC
10.5. / Transferring funds to Contractors
10.6. / Certification of expenditure [Statement of expenditure]
10.7. / Closure of programmes
10.8. / Suspension of payments
10.9. / Reallocation of funds
MONITORING AND EVALUATION
11.1. / Monitoring Committees
11.2. / Monitoring reports
11.3. / Preparation of the Monitoring Committees meetings
11.4. / Follow-up of Monitoring Committees recommendations
ACCOUNTING
12.1. / Authority / Principles
Responsibilities
12.2. / Computer based system [ electronic transfer of data]
12.3. / Records and controls
12.4. / Reconciliation procedure
12.5. / Financial statements
Chart of accounts / Description of the accounts / Main entries
HUMAN RESOURCES DEVELOPMENT
13.1. / Human Resources development strategy
13.2. / Staff planning [Workload Analysis]
Staff recruitment
Staff appraisal [including setting objectives]
13.3. / Accountability and responsibility
13.4. / Mission statements
Code of conduct
Job descriptions
13.5. / Segregation of duties and conflict of interest
13.6. / Sensitive functions [identification and mitigating measures]
13.7. / Handover procedures
13.8. / Training and development
Induction of new staff
Training Needs assessment
Training programmes [Preparation, approval and implementation]
Training databases and coordination of training activities.
IRREGULARITIES AND FRAUD
14.1. / Definitions
14.2. / Responsibilities
14.3. / Prevention
14.4. / Detection
14.5. / Reporting
14.6. / Recording
14.7. / Recovery
14.8. / Regular follow-up

Version 1 – Nov. 27, 2007 - page 1