Annex 1:Payment Scheduleref:CFTD/10/XXX A

Contract No: CFTD/2010/XXX

Title

(Acronym)

Institute Name A

Institute Name B

Annex 1:Payment ScheduleRef:CFTD/10/XXX A

Payment No.

Amount in €

% of total

Payment Date

Payment Date

1

30%

01/mm/yyyy

On signing of contract

2

30%

On receipt of satisfactory interim PI Report after 1 year of project start date

3

30%

On receipt of satisfactory interim PI Report after 2 years of project start date

4

10%

On receipt of satisfactory final PI Report

1+2+3+4

100%

Ref:CFTD/10/XXX B

Payment No.

Amount in €

% of total

Payment Date

Payment Date

1

30%

01/mm/yyyy

On signing of contract

2

30%

On receipt of satisfactory interim PI Report after 1 year of project start date

3

30%

On receipt of satisfactory interim PI Report after 2 years of project start date

4

10%

On receipt of satisfactory final PI Report

1+2+3+4

100%

Note 1:All payments are subject to the satisfactory achievement of milestones and deliverables as set out in Annex 2, and to the submission of satisfactory and timely yearly reports. Final payment is subject to receipt by EnterpriseIreland of the project’s Final Report.

Note 2:Project expenditure must reach at least 70% of interim payments made before further claims can be submitted.

Note 3:EnterpriseIreland reserves the right to alter the payment schedule over the course of this contract.

Note 4:For the purpose of this agreement, all required deliverables as set out in Annex 2 should be submitted to EnterpriseIreland by electronic format (e.g. as a Word document). Paper documents are not required.

The following Notes apply to Annexes for the Informatics/ICT contracts

Note 5: (i)Disclosure of Foreground IP through “open source” publication, without the prior written consent of EnterpriseIreland to such publication, shall constitute a breach of Clause 8.1 of this Agreement.

(ii) Without prejudice to the generality of Clause 9 of this Agreement the Designated Institution shall not use “open-source” software as part of the Project without first ensuring that such use shall not affect its right to full and unfettered ownership of all Foreground IP.

Note 6:Where a Project deliverable is a tangible object (such as, for example, a circuit board, a printout of a software program or a physical substance) the Designated Institution shall not forward the object itself to Enterprise Ireland, but shall submit to Enterprise Irelanda document containing a description of the object, and such further documents containing such clarifying details as Enterprise Ireland may require. In addition the Designated Institution shall retain the object for inspection by EnterpriseIreland’s assessors for the period of this Agreement.

The following notes apply to financial claims and ledgers forwarded to EnterpriseIreland.

Financial Claims:

When submitting financial claims with respect to this project, please note as a guide that the following costs are ineligible:

This list is non-exhaustive.

• Any interests, or return on capital employed
• Provisions for possible future losses or charges
• Interest owed
• Provisions for doubtful debts
• Resources made available to a Grantee free of charge
• Unnecessary or ill-considered expenses
• Marketing, sales and distribution costs for products and services
• Entertainment and hospitality expenses except such reasonable expenses accepted as wholly and exclusively necessary for carrying out the work under the Standard Grand Agreement
• Fees and penalties (including prompt payment interest)
• Recruitment costs, work permits/ visas, accommodation etc
• Redundancy costs
• Relocation costs
• Interview expenses
• Subsistence payments to visiting personnel who are not on the payroll of the institute
• Protection of Intellectual property rights (separate support)
• Cost of courses (unless the course relates directly to the project)
• Membership fees (unless the membership relates directly to the project)
• Subscription costs (unless the subscription relates directly to the project)
• General stationary
• Office Equipment
• General phone charges
• Provision of work space
• Books (maximum of €1,500)
• Any items which are detailed as Miscellaneous or General
• Advertising
• Consultancy (EI have set a limit of €900/day inclusive of all travel and expenses)
• Petty Cash (Limit of €1,500 per project)
• Travel & Expenses (unless destination, duration and activity is appropriate)

Financial Ledgers:

The financial ledgers for this projectmust contain the following:

• Clear description
• Supplier name
• Category of expenditure
• Amount
• Invoice number

All travel or expense claims must include the persons name, destination and reason for travelling. A pay claim must in all cases include the person’s name.

Annex 2:

This must be completed for each institute

Institute Name:

Annex 2:Individual Cost StructureRef:CFTD/10/XXX X

COST

Justification (e.g. Postdoc 1 will carry out the work on XYZ etc.):

Non-pay: Materials

Justification:

Non-pay: Travel (Domestic)

Non-pay: Travel (Overseas)

Justification for all travel (e.g. trade show X or conference Y or company visits Z will provide valuable information for work packages g, h, and k etc):

Non-pay: Subcontract

Justification:

Non-pay: Other

Justification:

Capital (Equipment)

Justification (e.g. the ABC analyser will be used for tasks 3, 5, and 7 etc.):

TOTAL COST FOR INSTITUTE X€

Project Description for: Institute Name CFTD/10/XXX X

Summary of deliverables

Reviews and reporting requirements

Final Deliverable

Include a Gantt chart also on the last page.

Annex 3:

Annex 3:Consolidated Financial details (A&B)

Pay costs

Non-pay Costs

Category

Cost in €

Specific Details if applicable

Consumables/materials

Subcontract/consultancy

Travel (domestic)

Travel (overseas)

Other non-pay

Sub-total Non-Pay costs

Capital costs

Cost Summary

Category

Pay costs

Total Project costs (A&B)

Confidential not to be released

Project Description:

Objective:

Project Summary:

Project Plan for both Institutes

Summary of deliverables

Reviews and reporting requirements

Final Deliverable

Include a Gantt chart also on the last page.

TD Collaborative AnnexRev-061/19