An Roinn Ealaíon, Oidhreachta, Gnóthaĺ Réigiúnacha, Tuaithe Agus Gaeltachta / the Department

AN ROINN EALAÍON, OIDHREACHTA, GNÓTHAĺ RÉIGIÚNACHA, TUAITHE AGUS GAELTACHTA / THE DEPARTMENT OF ARTS, HERITAGE, REGIONAL, RURAL AND GAELTACHT AFFAIRS

MUSIC CAPITAL SCHEME 2016

MANAGED BY MUSIC NETWORK

PLEASE NOTE: These are the application form questions. We strongly recommend you complete a draft version of your application form answers and save it. Please note this document is not the application form and will not be accepted as such.

Stream 1 - Instrument Banks

Preparatory Word Document

Use this document if you are a non-professional performing group or ensemble, or if you are an organisation seeking to buy instruments on behalf of non-professional music making in any genre.

Please complete the online application form once you have read the Music Capital Scheme 2016 Guidelines. If you have any further questions beyond the areas covered in the guidelines, please contact Music Network’s Programmes Administrator directly for assistance: tel. (01) 4750224; email .

Please note: Information provided in the application will form part of Music Network’s research into the area of music capital supports. Individual responses to questions will not be disclosed, but composite information will be used to analyse what future supports are necessary. A full response to each question will aid this process.

Note: Application forms must be completed in full. You are required to answer all questions. If a question is not relevant to your individual application please enter N/A.

HOW TO APPLY

CLOSING DATE: 12pm (noon), Thursday 26th January 2017.

The process for applying is as follows:

Read the Music Capital Scheme 2016Guidelines.
We strongly recommend that you download the application form questions and save to your computer.
Complete a draft version of your application form and save it. Please note, this document is not the application form and will not be accepted as such.
Upload all essential and optional support materials to a Dropbox folder, a link to this folder must be provided in Section 4 of the application form. All support materials must be submitted via Dropbox, it is not possible to submit any part of the application in hardcopy. Please refer to the Music Capital Scheme 2016 Guidelines for information relating to support material.

Essential support material

History of organisation (max 1,000 words)

(A document detailing the development of the organisation since its establishment. In the case of primary/post-primary schools, this may focus specifically on the development of its music programme)

List and biographies of artistic personnel (max 1,000 words)

(Give a list of all artistic personnel, along with a curriculum vitae or other information detailing the musical career of the main personnel involved in tuition within the organisation. Key artistic personnel may include, but is not limited to, artistic director, musical director and/or assistant director, tutors/ visiting composers/ musicians providing tuition, etc)

Copy of Child/Vulnerable Adults Protection Policy of organisation(if applicable)

(A vulnerable adult is a person aged 18 years or over who may require assistance to care for themselves, or protect themselves from harm or from being exploited. This may be because they have a disability (either mental health, intellectual or physical), a sensory impairment, are old and frail, or have some other form of illness.)

Copy of constitution or memorandum and articles of association of organisation (if applicable- primary/post primary schools are not required to supply this item)

Two quotations from instrument dealers for proposed purchases or similar

(Applications must include quotations for supply of instruments from at least two separate instrument dealers.)

List of members of board/committee, as applicable, indicating positions held (e.g. chairperson, secretary, PRO etc)
List of instrument currently owned by organisation, if applicable, including number and type of instruments, state of repair and approximate life span

Note: If you have not included all of the above, your application is not eligible for consideration under the Music Capital Scheme 2016. Text documents should be in Word or PDF format.

Optional support material

Audio/video recordings- highly recommended. (Applicants may save up to three audio files (mp3 format only) in their Dropbox folder or submit links to online audio/video recordings at question 2.12 below. If submitting audio files via Dropbox, applicants should include a Word document in the folder which lists the recording details (date, location of recording and start/stop times of relevant section to listen to/view).
Publicity material- posters, programmes, flyers etc.
Press cuttings or adjudication sheets from competitions
Confirmation of partnership funding (if already secured)

Once you are satisfied that you have all of the information required to submit an application, complete the online application form and click SUBMIT (Your application will not have been sent unless you have clicked SUBMIT).

Note: No edits or additions to the online form will be possible once an application has been submitted, so we advise that you complete a draft version of the form offline, on your computer (e.g. in a Word document) before filling in the online form.

Note: The application form and support material must be received by Music Network no later than 12pm, Thursday 26th January 2017.Please allow sufficient time to complete the application form and upload your support materials. Support material and application forms that are submittedafter 12pm, Thursday 26th January 2017 will not be accepted, and the application will be deemed ineligible.

Section 01: General Information

1.1)Name of organisation

1.2)Is your organisation based in the Republic of Ireland?(Organisations must be based in the Republic of Ireland to be eligible for this award.)
Yes / No

1.3)Address

1.4)County

1.5)Telephone (mobile)

1.6)Telephone (landline)

1.7)Email

1.8)Website

1.9) Contact name (Note: The contact person will be the nominated single member/committee member who will oversee the management of the grant application and instrument purchase on behalf of the organisation. This individual will be responsible for submitting the application form, seeking quotations, making payments to suppliers, accounting for procedures and reporting to Music Network over a three-year period. Music Network will not enter into correspondence with any other member of the organisation in relation to this grant application unless a change in person in nominated by the board/committee of the organisation and is communicated in writing to Music Network.)

1.10) Position in organisation

1.11) Is your organisation based in a RAPID area?(The RAPID (Revitalising Areas by Planning, Investment and Development) Programme is a Government initiative, which aims to ensure that priority attention is given to 51 designated areas by focusing State resources available under the National Development Plan. For additional information on RAPID areas, please see .)
Yes / No

[If yes, dropdown menu appears listing all RAPID areas]

1.12) How did you hear about this award? (Please select at least one option)
[Dropdown menu]

Website

Email newsletter

Resource organisation

Media

Word of mouth

Other (please specify)

Section 02: Information About Your Organisation

2.1) Which of the following descriptions best suits your organisation:
[Dropdown menu]

Amateur or youth orchestra

Big band

Brass or silver band

Céilí band

Choir

Community music group

Concert band or symphonic wind ensemble

Fife and drum or marching band

Local authority

Musical society

Percussion or samba band

Pipe band

Pop/rock music collective

Resource, community, youth organisation

Traditional music group

Venue

Other (please specify)

2.2) When was your organisation founded?

2.3) How is your organisation constituted?

[Dropdown menu]

Charitable status

Limited company

Local authority

Membership organisation

Not-for-profit

Voluntary body

Other (please specify)

2.4) How is your organisation governed?

[Dropdown menu]

Board of directors

Voluntary committee

Other (please specify)

Note: You are required to list members of your board/committee, indicating position held (e.g. chairperson, secretary, PRO etc) in a separate document, as part of your Essential Support Materials.

2.5) How many members do you have?

[Dropdown menu] 1– 20 / 20 – 50 / 50 – 100 / 100 – 200 / 200 – 500 / 500+

2.6) How many people participate in your music programme(s)?(The number of members in your organisation may differ from the number of people that participate in your music programme/s. Participants may also include people outside of your membership who take part in activities such as summer schools, music events etc.)

2.7) Does your organisation involve people under the age of 18?(Are any of your members, participants, or team, under the age of 18?)

Yes / No

(If yes, please note, you must submit your Child Protection Policy as part of your Essential Support Materials, via Dropbox.)

2.8) Does your organisation involve vulnerable adults?(A vulnerable adult is a person aged 18 years or over who may require assistance to care for themselves, or protect themselves from harm or from being exploited. This may be because they have a disability (either mental health, intellectual or physical), a sensory impairment, are old and frail, or have some other form of illness.)

Yes / No

(If yes, please note, you must submit your Vulnerable Adults Protection Policy as part of your Essential Support Materials, via Dropbox.)

2.9) Where, and how often, do you rehearse/perform?(List addresses of rehearsal and performance spaces.)[Text box, max. 200 words]

2.10) Describe the repertoire that you play/sing:[Text box, max. 200 words]

2.11) Select the primary genres that you play/sing:(Indicate up to five genres, as appropriate.)

[Check boxes]

Bluegrass / Choral / Classical / Early Music/Baroque / Irish Traditional / Jazz / Marching Band / Musicals / Opera / Pop / Rhythm & Blues / Rock / Samba / World / Other(please specify)

2.12) Do you wish to submit audio samples via this online application form?(You may submit web links to online material hosted by either YouTube and/or Soundcloud – up to 3 links in total. You may also submit audio samples via Dropbox as part of your supporting material.)

Yes / No

(If yes:

Web Link / Name of Ensemble/Group / Recording Details (i.e. date and location of recording, start time of relevant section – max 150 words)

[Expandable table]

2.13) What type of activities does your organisation typically undertake? (Indicate up to five main activities.)[Check boxes]

Formal concerts/performances with paying audiences

Informal concerts/performances with free admittance

Outdoor concerts/performances, participation in marches or parades

Participation in local events/festivals

Competitions

Instrumental/vocal tuition for members

Workshops/development programmes for participants

Charity work

CD production, radio recording, broadcasting

Other activities(please specify)

2.14) How is your organisation funded?(Tick as many boxes as appropriate.)

[Check boxes]

Subscriptions from members

Box office income

Commercial sponsorship

In-kind support

Local authority grants

Other public funding

Charitable collections

Engagement fees

Other(please specify)

2.15) Has your organisation received public funding from any source in the past five years?(Public funding includes any funding from government departments, local authorities, public sector bodies such as The Arts Council, The Heritage Council, The Sports Council or from organisations principally funded by any of the above.)

Yes / No

(If yes:Please give details, including whether for capital, running costs or other purposes- highlighting amounts relating to instrument purchase or maintenance.

Note: If your organisation has received Arts Council Funding please specify the type of funding received (i.e. Revenue funding, Project Award etc. ) and provide a simple breakdown of how these funds were used.)

Funder / Year Funding Received / Capital/running costs/other (specify)
Max. 300 words

[Expandable table]

2.16) Has your organisation previously applied to the Music Capital Scheme for funding?

Yes / No

(If yes: please list year applied, and amount awarded if successful)

Year Applied / Award Received (Y/N) / Amount Awarded (If successful)
€

[Expandable table]

2.17) Summarise (e.g. using bullet points) the current musical activities of your organisation. Please note, it is not necessary to repeat information you have already listed in questions 2.9, 2.10, 2.11, 2.13 above.(Outline your musical aims and objectives in relation to rehearsals, performances, repertoire, tuition, masterclasses, visiting professional musicians, training etc)

[Text box, max. 500 words]

2.18) Please list up to fifteen key previous and planned performances in 2016. (Include details of venues, programmes, guest artists, dates, approximate audience size. Include formal and informal concerts and competition appearances.) [Text box, max. 1,000 words]

2.19) Does your organisation currently own instruments?

Yes / No

(If yes: Please note, you must submit a list of the instruments as part of your Essential Support Materials, via Dropbox, detailing number and type of instruments, state of repair and approximate expected life span.’)

Section 03: Proposed Instruments For Purchase

3.1) Please list the instruments you plan to purchase, in priority order. Provide information about the quality of the instrument, brand or maker and cost (please provide written quotations from two instrument dealers in Essential Support Materials- see section 4). Please refer to the list of Eligible Expenditure in the Guidelines for the Music Capital Scheme 2016.

Number (e.g. how many harps?) / Name of instrument / Quality of instrument e.g. student/second-hand / Brand or maker / Cost (per individual instrument) / Total cost of instruments
Max 50 words / Max 50 words / € / €

[Expandable table]

3.2) The Music Network Music Capital Scheme will provide up to 75% of the cost of the proposed instruments. Please detail how you will fund the other 25% e.g. local authority grant, fundraising, loan etc. Discounts from instrument dealers must not be included in this 25%. Please confirm if this support is confirmed or projected. (It is not necessary to have this support confirmed at the time of application but you must indicate how you plan to raise the funds. If the funding is confirmed, please submit documentation with your Optional Support Materials.)

[Text box, max. 400 words]

3.3) Please confirm the financial details:

Total cost of proposed instrument purchase: €

Total income from other sources: €

Amount requested from Music Capital Scheme: €

3.4) Why are these instruments necessary for the work of your organisation?(Describe the need for these specific instruments; describe the impact these instruments will have on your members/participants, and to your ongoing work and your programme of activities.)

[Text box, max. 500 words]

3.5) Who will use these instruments (existing players, new players etc.)? Outline rationale.

[Text box, max. 400 words]

3.6) Will you operate an instrument lending policy?

Yes / No (

If yes:Please outline details. (Will instruments be rotated among players? For how long will people have access to instruments? Will instruments be hired or loaned?)

[Text box, max. 400 words]

3.7) Outline plans to offer training to players in connection with these instruments. (Do you currently have access to relevant teachers for these instruments? Will it be necessary to implement a teaching plan for your players?)

[Text box, max. 400 words]

3.8) Will these instruments facilitate a greater level of participation in your organisation?

Yes / No

If yes:Please outline plans for recruitment of new members including details of any specific areas for recruitment.

[Text box, max. 400 words]

3.9) Outline plans for housing, insurance, maintenance and repair of instruments.(Please include the type of facility and address, name and address of the company with whom you propose to insure your instrument.)

[Text box, max. 400 words]

Section 04: Submission of Support Material

4.1) Please list a link to a Dropbox folder which contains your essential and optional support materials:

4.2) Please click to indicate the Essential Support Materials which are submitted as part of your application, via Dropbox. (See Music Capital Scheme 2016 Guidelines for further details)

[Checkboxes]

History of organisation
Two quotations from instrument dealers for proposed purchases or similar
Copy of Child/Vulnerable Adults Protection Policy of organisation(if applicable)(See q 2.7 and 2.8).

Copy of constitution or memorandum and articles of association of organisation (if applicable (Primary/post primary schools are not required to supply this item)
List and biographies of artistic personnel

List of members of board/committee, as applicable, indicating positions held
List of instrument currently owned by organisation, if applicable. (Include number and type of instruments, state of repair and approximate life span)

Note: If you have not included all of the above (as applicable), your application is not eligible for consideration under the Music Capital Scheme 2016.Text documents should be in Word or PDF format.

4.3) Please complete an itemised list of the optional support material that you are submitting as part of your application, via Dropbox.

(Optional support material may include:

Audio/video recordings- highly recommended.Applicants may save up to three audio files (mp3 format only) in their Dropbox folder or submit links to online audio/video recordings at question 2.12 above. If submitting audio files via Dropbox, applicants should include a Word document in the folder which lists the recording details (date, location of recording and start/stop times of relevant section to listen to/view).
Publicity material- posters, programmes, flyers etc.
Press cuttings or adjudication sheets from competitions
Confirmation of partnership funding (if already secured) )

[Text box, max 500 words]

Section 05: Feedback (Optional)

5.1) Use this part of the form to offer feedback to The Department of Arts, Heritage, Regional, Rural and Gaeltacht Affairs, and Music Network about support for the purchase of music instruments for non-professional ensembles. Are there ways in which the current scheme should be modified? Are there additional supports necessary? Are there ways in which the process could be improved? Is the scheme necessary on an ongoing basis? Did you receive enough information, support/advice in the completion of the application form? Did you attend an advice clinic and, if so, did you find the clinic useful? Would you like to suggest changes to future guidelines or application forms? Did you find the online form easy to complete? Any other feedback is welcome. Information provided here will not affect the outcome of your application.