American Planning Association Idaho Chapter

APA Idaho Executive Board

November 8, 2012

Daren Fluke, President

Joel Plaskon, Vice President

Renee Magee, Treasurer

Mary Huff, Secretary

Joan Bramblee, Region 1

Vacant, Region 2

Jon Cecil, Region 3

Charles Hutchinson, Region 4

Vacant, Region 5

Brad Cramer, Region 6

Jon Norstog, L&PA

Anna Canning, E&O

Diane Kushlan, PDO

Bob Arleth, P&Z Representative

Jillian Maroney, Student Representative

  1. Call to Order: Meeting was called to order by President Daren Fluke at 12:00 p.m.
  1. Roll Call: by Secretary Mary Huff.
  1. Approval of minutes for October, 11, 2012: Jon Norstog moved to approve the minutes, second by Jon Cecil. Approved unanimously.
  1. 2013 Conference – October 9-11. The conference was discussed, date and venue and theme for October 9, 10, 11. Brad did not find any conflicting conferences. There are only two venues available in Idaho Falls that have the space that we would need. The two locations are The Hotel on the Falls, and the Shilo Inn which are both in the same general location. Conference and facility costs were very similar. The two main differences are that the Shilo has better meeting space, and comes across a little nicer. However, if we are interested in a walkable location to downtown, Hotel on The Falls is a better location.

General comments favored being closer to downtown. Brad will move forward with Hotel on the Falls. A theme for the next meeting was discussed; the Board agreed that a general theme is better.

Jon N. mentioned that Idaho Falls is the home of the Jazz Society and thought it might be nice to have them come and play for APA one night.

  1. Appointments - Reappointments of positions, Anna Canning – Education & Outreach

Diane Kushlan – Professional Development Officer, Jon Norstog – Legislative Liaison,

Jillian Maroney – Student Representative, Bob Arleth – P&Z Representative. Daren is working on appointments for regions 2 and 5. Mike Ray from the City of Moscow was suggested and the Board agreed that he would make a good representative. Daren made a motion to appoint Mike Ray as the Region two Representative, Joel seconded, motion passed.

  1. Future Cities – We were a sponsor at $100 this year; they focus on the engineering side. Jon Cecil believes that if we increase our sponsorship level, they it may increase the level of planning focus. I we sponsor at the gold or platinumlevel, and then we have the opportunity to name an award. The Board discussed sponsorship at the $300.00 level, maybe$500.00.Jon will followup with our questions and to get a better perspective. Daren preauthorizedsponsorship at the $300.00, and up to $500.00.
  1. Idaho Smart Growth – They are looking for a representative from APA Idaho. Anna agreed to represent the Board. It was moved by Daren, with a second by Joel. Motion Passed.
  1. Update Strategic Plan – We have approximately $45k in bank. We need to consider what to do with that money. At the December meeting, we will talk about what approach we will take and a schedule for action. Joel has not gotten too far into it at this point, but will have more information at the December meeting. Jon Cecil would like to see us look at establishinga scholarship for universities that support planning. A student membership fee is $50 a year, maybe we could sponsor a membership and have them come to the conference.
  1. Budget –Daren would like the board to be thinking about how we use the money we have in the bank. Some suggestions were legislative outreach, or other ways to increase our footprint.

Renee will send out the budget before the December meeting. She requested that there be an agenda items at each meeting for a financial report.

The conference cost us $15k to conduct, total revenue was $22K which netted us a $7k profit. Jon C. commented that he had hoped to just break even, so he was very pleased with the outcome.

Concerning the 2013 conference, Brad Cramer informed the board that he was increasing networking and looking for possible sponsors. Jon C. will speak to Steve Linhart about them being a sponsor for our 2013 conf. Jon N. would like to see the budget tied to the strategic plan.

Brad C. Had not gotten the conference book from last year, and would like to get them from Jon C. or Charles. We need to make sure that certain miles stones tied to certain dates for planning of annual conference in order for us to stay on track.

  1. Open Discussion - Jon N. commented on legislative action and where we are headed. Jon would like to have a sit down meeting with both IAC and AIC before our next conference. He would like the board’s permission to set up meetings late November or early December. Gary Marks with Ketchum is the chair of redevelopment Association of Idaho (RAI), Jon C. willing to attend those meetings. Jon N. is thinking about leaving the area, we may need to be looking for a replacement.

Joel is on the AIC committee, he will send out a list of people who are on the committee so we will all know who the contact people are.

  1. Meeting adjourned at 12:50 p.m.

Respectfully submitted by Mary Huff - Secretary