ALL Students Will Learn Because of What WE Do

The Clay County Board of Education will meet at the office of the Superintendent@6:00pm Monday, March 4, 2013

(1)______(2) ______(3) ______

(4) ______(5) ______

“ALL students will learn because of what WE do.”

Board Agenda

1. Call To Order

a.Adopt Agenda

Motion is made by; ______, Seconded by; ______the board adopts agenda for March4,2013 meeting.

All Members Vote _____

b.Minutes

Motion is made by; ______, Seconded by; ______the board approves that a copy of the minutes from the regularlyscheduled meeting heldFebruary 4, 2013& Special Called Meeting heldFebruary8, 2013 was mailed to each Board Member and the minutes approved as written. All Members Vote _____

c.Treasurer’s Orders and Payroll

Motion is made by; ______, Seconded by; ______the board approves payment of February’sTreasurers Orders and Payroll.

All Members Vote _____

d.Executive Session

Motion is made by; ______, Seconded by; ______, the board approves to go into Executive Session. (Personnel Issues) & (Student Discipline Issues)

All Members Vote _____

e.Regular Session

Motion is made by; ______, Seconded by; ______, the board approves to go back into Regular Session.

All Members Vote _____

1. Communications/Reports

a.Student Advisory Group from Clay County High School

b.School Improvement Plans-Paces Creek Elementary, Manchester Elementary, Clay County High School

1. Action With Discussion

a.Revised Staffing Procedures

Motion is made by; ______, Seconded by; ______, the board approves the revised Staffing Procedures for the school year 2013-2014.

All Members Vote _____

b.Permission to Negotiate Contract Extensions

Motion is made by; ______, Seconded by; ______, the board approves the permission to Negotiate Contract Extensions with the current service providers for the following services for which no bids were received: Pest Control Services with Best Termite & Pest & Rental Uniform Services with Aramark Services.

All Members Vote _____

c.Notice to Advertise Bids

Motion is made by; ______, Seconded by; ______, the board approves to advertise the following bids:

All Members Vote _____

Notice

The Clay County Board of Education willreceive bids at 128 Richmond Road, Manchester, Kentucky for Contractual Consultant for Athletic Training Servicesuntil 9:00 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Contractual Consultant for Physical Therapy for Educational Related Servicesuntil 9:30 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Snacks until 10:00 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Soft Drinks until 10:30 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Non Carbonated Drinks until 11:00 A.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Gasoline, Oil and Lubricants until 1:00 P.M, March 19, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

The Clay County Board of Education will receive bids at 128 Richmond Road, Manchester, Kentucky for Property Insurance, Fleet Insurance, Educator’s Legal Liability and General Liability Insurance until 1:00 P.M, March 26, 2013. Specifications and bid forms may be obtained at the Clay County Board of Education office in Manchester, Kentucky. The Board reserves the right to reject any or all bids.

d.Award Bid to the following vendor: SimplexGrinnell

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Fire Alarm, Fire Extinguisher, Range Hood, Sprinkler Inspection & Maintenance: SimplexGrinnell

All Members Vote _____

The following company submitted a bid for Fire Alarm, Fire Extinguisher, Range Hood, Sprinkler Inspection & Maintenance:

Company / Item / Bid
SimplexGrinnell / Fire Alarm Inspections / $10,869.00
Fire Extinguisher Inspection & Retag / $ 810.00
Range Hood Inspection / $ 1,150.00
Sprinkler System Inspection / $ 600.00
Industrial Systems Inspection / $ 1,000.00
Monitoring Services / $ 1,728.00
TOTAL BID / $16,157.00
*Price per hour for repairs / $135.00

The Procurement Officer recommends that bid for Fire Alarm, Fire Extinguisher, Range Hood, Sprinkler Inspection & Maintenance be awarded to SimplexGrinnell.

e.Award Bid to the following vendor: Creative Images

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for school portraits: Creative Images

All Members Vote _____

The following company submitted a bid for School Portraits:

Company / CCHS Seniors
% of Sales / CCHS
Under-Classmen
% of Sales / Cap & Gown/ Grad
Per Pkg Sold / Prom
Per Pkg
Sold / Sports
Fall & Spring
% of
Sales / CCMS
Under-Classmen
% of Sales / CCMS
Sports
Fall &
Spring
% of
Sales / Dances/
Activities
Per
PKG Sold / Elem.
Under-Classmen
% of Sales / Elem.
Sports
Fall &
Spring
% of Sales / Elem.
Dances/
Activities
Per
PKG Sold
Strawbridge
Studios / 20% / 50% / $3 / $3 / 20% / 50% / 20% / $3 / 50% / 20% / $3
Creative Images* / 30%*A / 50%*B / $3*C / $3*D / 30%*E / 50%*F / 30%*G / $3*H / 50%*I / 30%*J / $3*K

*A) Less Parent Services +Print of Top 10;

*B) Less Parent Services + Yearbook CD;

*C) + 40X60 Composite and Yearbook CD;

*D) +Yearbook Coverage;

*E) + Yearbook Prints or CD and Coaches Comp Team Picture;

*F) Less Parent Services + Yearbook CD;

*G) + Yearbook CD and Coaches Comp Team Picture;

*H) +Yearbook Coverage;

*I) Less Parent Services+ Yearbook CD;

*J) + Yearbook CD and Coaches Comp Team Picture;

*K) +Yearbook Coverage

The Procurement Officer recommends that bid for School Portraitsbe awarded to Creative Images.

f.Award Bid to the following vendor: Nolan Construction & Mel Chandler Contracting, Inc.

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Contract Labor for Roofing and Building Repairs: Nolan Construction & Mel Chandler Contracting, Inc.

All Members Vote _____

The following companies submitted a bid for Contract Labor for Roofing and Building Repairs:

Shingle
Per Sq
(self) / Shingle
Per Sq
(Extra Worker) / Insulation
Per Sq Ft
(Self) / Insulation
Per Sq Ft
(Extra Worker) / Flat Roof
Per Sq Ft
(Self) / Flat Roof
Per Sq Ft
(Extra
Worker) / Metal
Decking
Per Sq Ft
(Self) / Metal
Decking
Per Sq Ft
(Extra
Worker) / Bldg Repairs
Per Hour
(Self) / Bldg
Repairs
Per Hour
(Self)
Nolan Const. / 50.00 / 30.00 / 1.50 / 1.50 / 2.10 / 2.10 / 2.10 / 2.10 / 35.00 / 25.00
Mel Chandler Contracting / 70.00 / 20.00 / 1.00 / 1.00 / 1.50 / 1.50 / 1.90 / 1.90 / 45.00 / 45.00

Both companies are needed to best serve the needs of the district. Mel Chandler is certified to do all flat roof repairs on schools.

The Procurement Officer recommends that bid for Contract Labor for Roofing and Building Repairs be awarded to Nolan Construction and Mel Chandler Contracting, Inc.

g.Award Bid to the following vendor:Clerndon Refrigeration Service

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Contract Labor for Electrical Repairs: Clerndon Refrigeration Service

All Members Vote _____

The following companies submitted a bid for Contract Labor for Electrical Repairs:

Company / Hrly Rate Self / Hrly Rate Extra Worker
Clerndon Refrigeration Service / $55.00 / $30.00

The Procurement Officer recommends that bid for Contract Labor for Electrical Repairs be awarded to Clerndon Refrigeration Service.

h.Award Bid to the following vendor: Clerndon Sizemore

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Contract Labor HVAC Repairs: Clerndon Refrigeration Service

All Members Vote _____

The following companies submitted a bid for Contract Labor for HVAC Repairs:

Company / Hrly Rate Self / Hrly Rate Extra Worker
Clerndon Refrigeration Service / $55.00 / $30.00
Thermal Equipment Service / $85.00 / $75.00

The Procurement Officer recommends that bid for Contract Labor for HVAC Repairbe awarded to Clerndon Refrigeration Service.

i.Award Bid to the following vendors: Rawlings & Goins, Clay Building Supply, Brock McVey, Manchester Lumber, R & S Variety, and TMS Marlin.

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendors for Building, Electrical, Plumbing, HVAC Supplies & Equipment & Miscellaneous Supplies:Rawlings & Goins, Clay Building Supply, Brock McVey, Manchester Lumber, R & S Variety, and TMS Marlin

All Members Vote _____

The following company submitted a bid for Building, Electrical, Plumbing, HVAC Supplies & Equipment & Miscellaneous Supplies:

Company / Store
Discount / Catalog Discount
Rawlings & Goins / 10% / 10%
Clay Building Supply / 12% / 12%
Brock-McVey / 30% / N/A
Manchester Lumber / 12% / 10%
R & S Variety / 10% / 10%
TMS Marlin / 50% / 50%
SWH Supply * / 10% / ---

*SWH Supply Co. is not recommended for failure to return the Bidder’s Certificate as required in the Bid Packet.

The Procurement Officer recommends that bid for Building, Electrical, Plumbing, HVAC Supplies & Equipment & Miscellaneous Supplies be awarded to Rawlings & Goins, Clay Building Supply, Brock-McVey, Manchester Lumber, R & S Variety, and TMS Marlin.

j.Award Bid to the following vendor: Amburgey Alarm Sales

Motion is made by; ______, Seconded by; ______, the board approves to award the following bid to vendor for Security Camera System Parts Equipment & Repairs: Amburgey Alarm Sales

All Members Vote _____

The following company submitted a bid for Security Camera System Parts Equipment & Repairs:

ITEMS / Amburgey / TEKS WORKS
1. Connector, BNC-RG59, 2Piece Crimp-On Item #108172MX / 2.25 / .75
2. RG59U 95% CBR w/18-2 Reel Cable – Item #140550WH-R / 97.00 / 199.00
3. ID 6139V-W Inside Camera SUPERDOME IR 650TVL* Easy Adjust 4-AXIS* 35IR 80ft*OSD*2.8˜12mmAVF*D&N*DC 12V/White Camera / 240.00 / 250.00
4. DO WB201-WSUPERDOME Wall Mount *Plastic Mount * White Color * Stylish / 18.00 / 18.00
5. TR AD55000U
Power Adapter / DC 12V / 5000mA / 8.00 / 22.50
6. HT-INTB10 Outside Camera
The weatherproof HT-INTB10 features 580 lines of resolution that delivers extreme details and a 2.8 to 12mm auto iris varifocal lens indicating a wider zoom range to fit more applications. The advanced Noise Reduction circuitry in the intensifier camera coupled with the Virtual 3D filter that is built into the DSP will allow your DVR to have 30% better compression in scenes that were typically subject to video noise. / 280.00 / 499.00
7. DC Power Pigtail, Plug 5.5/2.1,3’ Item# 270080/03 / 1.50 / .99
8. Spedco H.264 Sixteen Channel DVR- Item # D16RS1TB / 985.00 / 1,150.00
9. Spedco Intensifier Camera In/Out – HT-INTB8 / 270.00 / 499.00
10. 16 Channel DVR – DVST Prestige -16 / 940.00 / 799.00
11. 16 Channel Power Box- Item # TRC12VDC16P25A / 165.00 / 149.00
12. 8 Channel Power Box- Item # C12VDC08P13A / 94.00 / 79.00
13. Door Lock System- Item # RCI-831028 – Electromagnetic Lock 1500 lbs, Single Magnet, Aluminum Finish / 220.00 / 410.00
14. Momentary Rocker Switch- Item # RCI-909SMO – Beige, Surface Mount, Engrv. Key Symbol / 42.00 / 40.00
15. Exit Button – Item # RCI-972IESMO – 2” Push Button Incandecent
Bulb 12 & 24 VAC / 42.00 / 60.00
16. Power Supply – Item # ALT-AL300ULX – 12VDC or 24 VDC @ 2.5 AMP, 115 VAC Class 2 Rated, UL/CUL Listed / 138.00 / 242.78
17. Battery- Item #ALT-BT126 12VDC/7AH; For Use W/Power Supply/ Chargers / 68.00 / 35.36
18. Form C Door Release Relay 123-18V DC Input- Item# AIP-RY18L / 32.00 / 24.00
19. PTZ Hands Free 1X2 Color Video Intercom- Item # AIP-JKS1AD / 420.00 / 672.00
20. Angle Bracket 8371 Kit X 28 – 1X1X9 3/8”- Item #RCIAB710X28 / 92.00 / 45.00
21. Labor Per Hour / 45.00 / 80.00

According to the staff who install and maintain the security cameras in the district, item numbers 2, 5, 8, 9, 11, & 12 are the most frequently used. Item numbers 13-20 are items that pertain to the newly installed door buzzer entry systems. Based on that information and the labor price per hour Amburgey Alarm Sales is the recommended bidder.

The Procurement Officer recommends that bid for Security Camera System Parts Equipment & Repairs be awarded to Amburgey Alarm Sales.

1. Action with Consent

a.Personnel Report

Re-Instate: Penny Fultz/Goose Rock-Teacher

Request Leave of Absence: John Brown/Bus Driver (reminder 2012-2013 school year)

Retirements/Terminations: Lisa Lovins/Manchester-Custodian 1/24/13

Patsy Pittman/Hacker-Cook 3/1/13

Joyce Davis/CCMS-Custodian 3/1/13

Transfers: Walter Sizemore from Oneida to CCMS

Dema Hacker from IDEA-B/PCE to RTA/PCE

Sammi Jones from General Fund Teacher/PCE to IDEA- B/PCE

New Hires: D. Andrew Brock-General Fund Teacher/PCE (replacing Sammi Jones)

(Sub-Custodians) Debra Bush, Dorothy McDaniel

(Sub Instructional Assistants) Barbara Hoskins, Rachel Johnson, Alesha Staley, Andrew Wagers

(Student Worker) Tyler White

1. Adjournment

Motion is made by; ______, Seconded by; ______,

the board elects to adjourn this meeting.

All Members Vote_____

______

______

CHAIRMAN

SECRETARY

______

SECRETARY

.