On-shore (domestic & international) & off-shore /
An agreement with a Partner Provider may involve more than one school and usually involves more than one program. Not all schools commence delivery of their programs listed in the agreement in the same semester. Schools are asked to complete the checklist prior to accepting the enrolment of students in programs at Partner Providers.
Agreement between University of Ballarat and …………………………………………………Copy of signed agreement on file / Yes / No / Contact Legal Department for copy of contract
Programs & Course Structure:
Action required when first semester confirmed / Contact / Deadline / Date Actioned
Complete Master Data Change form, prepare budget and submit to Finance Department for setting up of Project Code. / Annette Lever
Ext: 9859 / 20 working days prior to commencement
Student Administration notified
for setting up of Partner Provider campus code in Campus Solutions.
Information to be provided:
· Commencement date of delivery
· Programs & courses to be offered per semester
· Calendar being used (Mt Helen, SMB or Partner Provider)
· CS training to be requested / All programs
Shani Clark
Manager, Student Administration
Ext: 9355
HE programs
Helen Sutton, Team Leader, Student Administration, HE
Ext: 6225
TAFE programs
Phil Trusler – TAFE programs
Ext:8290
Shani Clark, Manager Student Administration – all programs
Ext: 9355
Sharron Watson-Ross, Team Leader, Student Administration, Western Campuses
/ 20 working days prior to commencement
Action required prior to enrolments being accepted and processed – notify / Contact / Deadline / Date
Actioned
Student Administration / Shani Clark, Manager Student Administration – all programs
Ext: 9355
Helen Sutton, Team Leader, Student Administration, HE
Ext: 6225
Sharron Watson-Ross, Team Leader, Student Administration, Western Campuses
/ 20 working days prior to commencement
Student Fees / Rae Peuker (International off-shore)
Ext: 6119
Megan Briggs (International on-shore & domestic)
Ext: 9447 / 20 working days prior to commencement
Manager, Compliance,
Centre for University Partnerships / Anne Kelly
Ext: 6152 / 20 working days prior to commencement
Quality Assurance / Ruth Bartlett
Ext: 8278 / 20 working days prior to commencement
Recruitment Domestic & International / Phill Crone
Ext: 9041 / 20 working days prior to commencement
Student Support / Jeannie King
Ext: 9742 / 20 working days prior to commencement
ICT / Matt Whykes, Manager ICT Client Services
Ext: 9787
Aaron Quarrell, Service Desk Team Leader,
Ext: 6122 / 20 working days prior to commencement
Library / Leeanne Pitman
Ext:9851
Nancy Lange
Ext:8234 / 20 working days prior to commencement
· Fdl grades training (if applicable )
· UB Associate application forms despatched
· Program Finder updated / Where applicable contact:
School
Centre for University Partnerships (Sarah Evans)
Student Administration (Shani Clark) / 20 working days prior to commencement
Expected student enrolment numbers for first intake:
Minimum student numbers listed in agreement met / Yes / No / Must be reviewed and actioned each intake
Approval for under enrolment received from Deputy Vice Chancellor Corporate Services / Finance Department Notified of Approval / Yes / No
Checked and completed
……………………………………………………… Dated / /
Head of School/Delegate
Signed copy to Manager –Compliance, CUP
Warning – Uncontrolled when printed! The current version of this document is kept on the UB website.
Authorised by: Manager, Compliance, Centre for University Partnerships Original Issue: 31/08/2010
Document Owner: Manager, Compliance, Centre for University Partnerships Current Version: 04/07/2011
Page 3 of 3 Review Date: 30/06/2012
CRICOS Provider Number – 00103D