Agenda Notes for the Meeting of RAC to be held at RTI/Mumbai for finalizing Training Calendar for the year 2017-18
The following agenda items are proposed to be considered in the Meeting of the Regional Advisory Committee (RAC) at RTI, Mumbai.
Agenda Item No. 1- Confirmation of Minutes of the Mid-Term Meeting of RAC held on
23rd September 2016:
A copy of the Minutes of the Mid Term Meeting of RAC held on 23rd September 2016 is enclosed for confirmation by RAC.
Agenda Item No. 2- Status of compliance of decisions taken in the earlier meetings of RAC:
A table showing status of compliance of decisions taken in the Mid-Term meeting of RAC held on 23rd September 2016 and earlier is given below.
Sl. No. / Decision taken / Status of compliance1. / Administration personnel from cadre controlling user offices should be deputed as faculty for training on DPC and rosters / This will be complied when the course comes up in the calendar.
2. / Training on GST with faculty from NACEN and VAT department / This was complied with
3. / Profiles of Group Officers with areas of specialization may be built up / This was complied with
RAC may please note this.
Agenda Item No. 3 - Draft Calendar of Training Programmes:
Draft Calendar of proposed Training programmes for 2017-18 is enclosed at Annexure I for consideration and approval, with modifications, if any. The draft calendars comprise 14 EDP programmes and 25 General Programmes, with sufficient lead time every month for organising special/ additional training required by Headquarters or by user offices/ functional wings/ audited organisation with the concurrence of Headquarters.
RAC may please note that four All India level training programmes on Knowledge Centre topics have been included as per the mandate given by Headquarters for organizing more programmes on Knowledge Centre topics. Headquarters will be requested for nominations of Group A and Group B Officers for these programmes.
Feedback received for similar courses in the year 2016-17 and remarks are given alongside the courses, for consideration/ discussion during RAC.
Programme Title / RemarksAudit of Works Expenditure, Contracts and Projects / Railway related topics should have been included as the rules and accounting system for works is mostly different in Railway.
For this purpose, a separate training for Railway officers need to be proposed by user offices. Offices concerned may please take a view on this.
The list of training needs received, wherein requirements are for less than 15 participants are brought to the notice of RAC vide Annexure II. These comprise 9 EDP programmes and 13 General programmes. RAC may please note the reasons for non-inclusion. RAC to consider increasing participation to include the training programme in the final calendar.
RAC may kindly note that if the course on MS Access (Advanced) is to be held, only personnel who have already been trained in MS Access (Basic) may be nominated for the same.
Agenda No. 4– Nominations:
Training Needs Analysis (TNA) is prepared considering current and proposed posting of trainees, by identifying individuals and communicating training needs accordingly. At the time of nomination, it would be ensured that such selected individuals alone are deputed for training. Following this practice would ensure that training needs are met and obviate last minute replacements/ re-training/ multiple training of same individual/mid-way withdrawal or substitution of trainees, etc. Training can be appreciated in its full perspective by commitment to training needs and nominations there-against. Since nomination is by Head of Department (in case of branch offices - Group Officer), there should ideally be no need for partial or full withdrawal of candidates from training. Hence, nomination of trainees may please be made accordingly. Outstation trainees including Group ‘A’ officers attend full stretch of training programmes of even 6 days. So, officers can be spared for entire stretch of training by local offices as well.
RAC may please note.
Agenda Item No. 5- Nominations as guest faculty from user offices:
RTI, Mumbai is thankful to PAG (Audit)-I, Maharashtra, PAG (A&E)-I, Maharashtra, AG (Audit)-III, Maharashtra, MAB-I, Mumbai, MAB-II, Mumbai, AG (Goa), PDA (Central), DG (Western Railway), Dy. Director of Audit (P&T) for providing faculty support.
A quarterly report is required to be furnished by this institute to Headquarters regarding representation of IA &AS officers as faculty in RTI, Mumbai. The recently inducted officers of IA & AS may also be encouraged to share their in-depth knowledge of Information Technology among our participants.
We have updated a database of IA & AS officers who are willing to deliver lectures on various topics. For collecting information in this regard, a DO letter was issued to all IA & AS officers of user offices.
All HsOD are requested to encourage their group officers and other personnel to deliver lectures at RTI, Mumbai as guest faculty so that training objectives could be met. RTI pays a token honorarium of Rs.400/- per session of 75 minutes to such guest faculty as per HQ norms.
For EDP training programmes, it is requested that faculty may kindly be deputed for full day, as deployment for half a day may lead to discontinuity in flow of training. The entire portion cannot be completed in half a day. This may result in omission or overlap of topics.
RAC may please note this.
Agenda No. 6– Vacancies in RTI, Mumbai:
According to the approved Recommendations of the Meeting of Heads of RTIs held in February 2008, RACs have been made responsible for the posting of staff to RTIs.
An advertisement was issued in October 2016 calling for applications for vacancies from serving and retired personnel for various posts in RTI, Mumbai. However, we did not get applications from any of our user offices. Deputation as faculty in RTI helps the candidate in developing a broader view of the overall working in the department. It entitles him to a Training Allowance. It would help in guiding other personnel on their roles and responsibilities. All these would motivate the department’s personnel and the faculty.
Hence, the RAC may kindly help RTI, Mumbai in filling up vacancies, especially in the faculty positions of SAO/AO/AAO and 2 administrative posts of DEO.
The following is the present position of RTI’s working strength.
Sr. No. / Post / Sanctioned strength / Men in position / Vacancy / Remarks1 / A Os/Sr. A Os
Core Faculty / 5 / 5 / Nil / SAO/AO/AAO- Applications may please be forwarded for faculty positions, so that we have a readymade panel, from which we can call for candidates as and when vacancies arise.
Duty re-allocation of faculty for Civil, Commercial, Knowledge Centre, EDP, Faculty- cum -Administration, etc. can be considered and hence officers from all streams are welcome to apply.
2 / AAO / 3 / 1 / 2
3 / Sr. Accountants/ Sr. Auditors / 4 / 4 / Nil
4 / Accountants/
Auditors / 2 / 2 / Nil
5 / Jr. Hindi Translator / 1 / Nil / 1
6 / Private Secretary / 1 / Nil / 1
7 / DEO / 2 / Nil / 2
8 / Clerk/Typist / 1 / Nil / 1
9 / Librarian cum Assistant / 1 / 1 / Nil
10 / Staff Driver / 1 / Nil / 1
11 / MTS / 5 / 4 / 1
Total / 26 / 17 / 9
Agenda Item No. 7- Knowledge Centre Activities during the year 2016-17:
Headquarters has designated this RTI as Knowledge Centre for topic on Corporate Governance and Finance, General Purpose-Financial Reporting (IPSAS) and Commercial Audit.
In this regard following training programmes were undertaken.
Sr. No. / Course Title / No. of days / No. of Participants / Month of training1 / All India Seminar on General Purpose-Financial Reporting (IPSAS) / 2 / 25 (including 6 Group A) / May 2016
2 / Companies Act 2013 / 5 / 22 / October 2016
3 / All India training programme on Corporate Finance / 6 / 24 (including 5 Group A) / November-December 2016
4 / All India training programme on Corporate Governance / 3 / 21 (including 6 Group A) / January 2016
Training on Accounting & Auditing Standards and Analysis of Financial Statements including IndAS planned from 13.02.2017 to 17.02.2017 and an All India training on Consolidated Financial Statements of Companies has been planned from 28.02.2017 to 01.03.2017.
Knowledge dissemination
· Updated and revised STM on Audit of Municipal Corporations sent to Headquarters (on 30.06.2016)
· Newsletter for the half-year period ending March 2016, highlighting the article relating to Commercial Audit was circulated.
· Compendium of comments received from Commercial Audit wing was circulated to user offices and offices with Commercial Audit wing
· STM on Corporate Finance and Taxation Audit sent to Headquarters (On 26.10.2016).
· Checklist on Companies Account was circulated to Commercial Audit Offices and RTIs.
· E-newsletter for the half-year period ending September 2016, highlighting the article on Corporate Governance was circulated.
RTI, Mumbai gratefully acknowledges the help received from the Principal Director and ex-officio Member, Audit Board-I, Mumbai and officers of that office in co-ordinating a study visit to SEBI as part of all-India training on Corporate Finance.
User offices are requested to provide us with material such as case studies, research papers, articles in newsletter, etc. on our Knowledge Centre topics.
Agenda Item No. 8- Performance Report of RTI, Mumbai (Up to 28h January 2017):
General Courses :
RTI, Mumbai held 32 training programmes as against 30 planned during the period. The utilization of training days was 118 against 114 planned. The deviations from the planned training programmes are as below.
Sr. No./Course No. / Name of the programme / Schedule / Remarks
12 / Training under TGS / Originally planned from 08.08.2016 to 10.08.2016
Rescheduled as 20.12.2016 to 22.12.2016
Later cancelled / This training was cancelled as Headquarters’ reply on the request for review of the decision on charging of cost for this training from Directorate, Local Fund Audit, Maharashtra is still awaited.
26 / Audit Evidence / Originally planned from 13.12.2016 to 15.12.2016
Rescheduled as 07.03.2017 to 09.03.2017 / As per the directions of Headquarters, we have to conduct 5 days training on Goods and Service Tax from 13.12.2016 to 17.12.2016
Additional courses conducted
As per approval of Headquarters, RTI conducted the following additional courses during the year 2016-17.
Sr. No. / Details of the programme / Training Days / Slots1. / Training on Ind AS jointly organized by CAG of India and Ind AS (IFRS) Implementation committee of the ICAI / 3 / 28
2. / Workshop on Preparation of Case Studies / 1 / 18
3. / Goods and Service Tax / 5 / 34
4. / Training Programme on Audit Appreciation for IT Department (27.01.2017 to 28.01.2017) / 2 / 20
EDP Courses:
On EDP side all the training programmes as shown in the Training Calendar 2016-17 were conducted as scheduled. The following additional training programmes were conducted during the year:
Sl. No. / Course Name / Training Days / Slots1. / Seminar on Big Data (On 13.05.2016) / 1 / 46
2. / Data Analytics (From 06.09.2016 to 10.09.2016) / 5 / 23
3. / Data Analytics (From 14.09.2016 to 17.09.2016) / 4 / 25
4. / Data Analytics (From 19.09.2016 to 23.09.2016) / 5 / 26
5. / Data Analytics (From 21.11.2016 to 25.11.2016) / 5 / 18
Training Performance:
Details of category wise courses conducted, number of participants etc. are indicated in the table below.
General Courses (Up to 28th January 2017)
Particulars / As per approved Calendar / Actual Performance / % of increaseNo. of courses / 30 / 32 / 6.67
No. of participants / 572 / 689 / 20.45
Total training days / 114 / 118 / 3.51
EDP Courses (up to 28th January 2017)
Particulars / As per approved Calendar / ActualPerformance / % of increase
No. of courses / 19 / 24 / 26.32
No. of participants / 394 / 520 / 31.98
Total training days / 102 / 122 / 19.61
As slots have been replaced by training needs, the utilization of slots is not being reported. But, user offices may nominate personnel according to their own training needs which form part of the calendar.
Agenda Item No.9 - Infrastructural support:
RTI, Mumbai has provided infrastructural support to following offices within the department.
1. Two days’ conference for DA, Navy, Mumbai for 40 participants (26.04.2016 to 27.04.2016)
2. Customs Training to SAI Bangladesh, 20 Participants (30.05.2016 to 01.06.2016)
3. Workshop on Statistical Sampling organised by PAG (Audit)-III, Mumbai (26.07.2016 to 27.07.2016)
4. CERA workshop for Group A & B (approximately 150 participants) organised by O/o the PDA (Central), Mumbai (29.08.2016 to 30.08.2016)
5. Midterm appraisal meeting on Thematic Audit on “Parcel business in Indian Railways) for 40 participants organised by O/o the PDA, Central Railway, Mumbai.
6. One-day workshop for 23 participants organised by O/o the PAG (Audit)-III, Mumbai on 30.09.2016.
7. Midterm appraisal meeting on “Bio-toilets in passenger trains” organised by O/o the DGA, Western Railway, Mumbai (on 22.11.2016).
Additional Agenda
Any other matter with the permission of the Chair.