Agenda Meeting of the Finance, Personnel and Premise will be held in the Training Room

Wednesday 1st February 2017 at 4.30pm

Agenda item / Lead / Preparation/ approval / Supporting document
1 / Apologies / Chair
2 /
  • Items for decision
  • Declaration of business interest
  • Attendance record
  • Confirmation of minutes of previous meeting
/ Chair / Attendance record signed
Agreed minutes signed by Chair / Attendance record signed
Crib sheet
3 / Actions from previous meeting / Chair / Review actions from previous meeting / Action log attached to agenda
4 / Audit
  • Finance Audit for approval
  • Self – assessment
  • School Financial Values Standard (SFVS)
/ KW/CH / School audit is scheduled for the 21st and 22nd February. These documents require government approval prior to the audit. / 4.1 – Finance Report (Audit)
4.2 – Self assessment
4.3 - SFVS
5 / Budget Monitor
  • Budget Monitor
  • FIPs (Financial Intervention Panel)
  • Financial Benchmarking
  • SIP
/ KW / Review budget monitor for Spring Term.
Supporting evidence of recovery plan following deficit and recovery of the school budget.
Governors to review financial benchmarking, and consider questions regarding spend in comparison to other schools. / 5.1 – Budget Monitor
5.2 – DCC Letter (FIPs)
5.3 – Recovery Budget
5.4 – Benchmark
5.5 - SIP
6 / Premises Action Plan
  • Governor Signing off dates
  • Premises Reports
/ CH / Premises reports will be available at the meeting.
Implementation of Governor sign off dates. / 6.1 – Premises Action Plan
6.2 – Sign off dates for log
6.3 – Premises Reports
7 / Items for financial approval
  • Drainage of field
  • Increase in maintenance costs
  • 30 Hours Provision
  • Solar panels
/ KW/CH / Governors to review for approval of spend / 7.1 – Field Drainage
7.2 – Increase in maintenance costs
7.3 – 30 Hours Provision
7.4 - Government
7.5 – Solar Panels
8 / Asbestos / CH / Letter confirming an area previously identified as Asbestos is in fact plywood / 8.1 – Letter regarding asbestos
9 / NPS - Staff Room Remodel / CH / Handover report from the staff room remodelling / 9.1 – NPS Handover minutes
10 / Hearing Support Centre (HSC)
  • Letter from DCC
  • Email response
/ CH / Concerns over reduced funding for HSC and how that affects future support. / 10.1 – Letter from DCC
10.2 – Email response
11 / Admissions
  • Letter
  • Admissions team breakdown of pupil roll
  • Outlook of pupil numbers
  • Letter regarding PAN
  • Admissions email
/ AB/CH / Documents regarding the future expectations for pupil intake in the school. Including an outlook of pupil numbers up to 2020. / 11.1 –Letter about PAN 75
11.2 – Admissions team pupil roll
11.3 – Outlook of pupil numbers to 2020
11.4 – PAN Letter
11.5 – Admissions Email
12 / Complaint / CH / CH to discuss complaint and outcome / 12.1 – Email from parent regarding School Dinners
13 / Staff Attendance / CH / CH will brief governors on staff changes.
14 / Safeguarding
  • Safeguarding Framework
  • E-Safety Evidence Documents
/ CH / Safeguarding framework has been created to breakdown what is now a huge role for the governing body. Governors will take responsibility for a section of safeguarding from the framework to check and complete over the school year.
Evidence how e-safety is being taught and supported within the school. / 14.1 –Safeguarding framework
14.2 – 7 – Evidence of E-Safety within the school.
15 / Policies to be agreed:
  • DCC Capability Policy (Updated Nov 2016
  • DCC Fire Safety Policy (Updated Sep 2017)
  • DCC Flexible Retirement Policy (Updated Jan 2017)
  • DCC Health, Safety and Wellbeing (Updated Sep 2016)
  • DCC Managing Sickness and Absence (Updated Apr 16)
  • DCC Tree Safety Management Policy (Updated Dec 2016)
/ Chair / Policies to be agreed. / 15.1 – 15.7 – Policy documents will be available at the meeting.
ACTION LOG / Full Governing Body 04.07.2016
Name / Actions / Date to complete task / Comments
Pam Orchard and Clerk / Contact list of governors to be produced / 01/02/17 / Richard DeCrausaz has picked up this action with the clerk.
Karen Wilson / Policies agreed – Replaced old DCC policies with new on shared drive / 01/02/17
Catherine Higley and Shirley Law / CH to provide ML with copy of targets and standards.
SL to set date to gather evidence and lead appraisal / 30/11/16
Catherine Higley / Planned building works – CH to ensure that no deposit was paid to Robeda prior to work commencing / 18/01/17