Executive Committee Agenda
August 26, 2009
9:30 a.m.
River Valley Room
Orders of the Day:9:30 a.m. / Call to Order
First Item of Business / E.3. / Fort Road Business Association – 2008 Annual Report and Financial Statements
Second Item of Business / E.4. / Chinatown and Little Italy Business Association – 2008 Annual Report and Financial Statements
Third Item of Business / E.5. / Stony Plain Road and Area BusinessAssociation – 2008 Annual Report and Financial Statements
Fourth Item of Business / E.6. / 124 Street and Area Business Association – 2008 Annual Report and Financial Statements
11:30 a.m. / E.1. / TEC Edmonton 2008 Annual Report
12 noon to 1:30 p.m. / Lunch
3:30 p.m. to 3:45 p.m. / Recess
5:30 p.m. / Adjournment
Members:
S. Mandel, Chair
E. Gibbons, Vice-Chair
B. Anderson
D. Iveson
K. Leibovici
A.CALL TO ORDER AND RELATED BUSINESS
A.1.Call to Order
A.2.Adoption of Agenda
Recommendation
That the August 26, 2009, Executive Committee meeting agenda be adopted.
Addenda require a Special Resolution.
Deletions require a unanimous vote.
A.3.Adoption of Minutes
Recommendation
That theJuly 15, 2009, Executive Committee meeting minutes be adopted.
A.4.Protocol Items
B.PROCEDURAL MATTERS
B.1.Items Selected for Debate and Vote on Remaining Items
B.2.Time Specifics and Decision to Hear
Refer to Summary of Agenda Changes for any requests made.
C.ADMINISTRATIVE INQUIRIES
D.STATUS OF REPORTS
Item / ReportTitle / Department / Revised Due DateD.1. / Aging in Place Progress Report / Planning & Dev. / Nov. 9/09
D.2. / Extending Military Honours/Commendation Area in Churchill Square (E. Gibbons) / Deputy City Manger / Nov. 18/09
E.REPORTS
E.1.TEC Edmonton2008 Annual Report
Time Specific: 11:30 a.m.
Administration Recommendation
That the TEC Edmonton 2008 Annual Report as outlined in Attachment 2 to the August 10, 2009, TEC Edmonton report 2009CATC02, be received for information.Summary
TEC Edmonton has submitted its annual report, including the financial statements for the twelve months ending March 31, 2009.
Delegation:D. Cox
E.2.Leveraging Technical Expertise Locally
Administration Recommendation
That the July 27, 2009, Deputy City Manager’s Office report 2009DCM045 be received for information.Summary
This report presents the results of consultation with TEC Edmonton, Edmonton Economic Development Corporation, and City Administration on the benefits, a potential approach to and examples for leveraging technical expertise locally.
Delegation:J. Tustian
E.3.Fort Road Business Association - 2008 Annual Report and Financial Statements
Time Specific: First Item of Business
Administration Recommendation
That the 2008 Annual Report and Financial Statements of the Fort Road Business Association, as outlined in the August 7, 2009, Fort Road Business Association report 2009CBZF01 be received for information.Summary
The Fort Road Business Association has submitted its 2008 Annual Report and Financial Statements for the year ending December 31, 2008.
Delegation:D. Fuhlendorf
E.4.Chinatown and Little Italy Business Association - 2008 Annual Report andFinancial Statements
Time Specific: Second Item of Business
Administration Recommendation
That the 2008 Annual Report and Financial Statements of the Chinatown and Little Italy Business Association, as outlined in the August 7, 2009, Chinatown and Little Italy Business Association report 2009CBZC01 be received for information.Summary
The Chinatown and Little Italy Business Association has submitted its 2008 Annual Report and Financial Statements for the year ending December 31, 2008.
Delegation:R. Lawrence
E.5.StonyPlain Road and Area Business Association - 2008 Annual Report and Financial Statements
Time Specific: Third Item of Business
Administration Recommendation
That the 2008 Annual Report and Financial Statements of the Stony Plain Road and Area Business Association, as outlined in the August 7, 2009, Stony Plain Road and Area Business Association report 2009CBZS01 be received for information.Summary
The Stony Plain Road and Area Business Association has submitted its 2008 Annual Report and Financial Statements for the year ending December 31, 2008.
Delegation:D. Kereluk
E.6.124 Street and Area Business Association - 2008 Annual Report and Financial Statements
Time Specific: Fourth Item of Business
Administration Recommendation
That the 2008 Annual Report and Financial Statements of the 124 Street and Area Business Association, as outlined in the August 7, 2009, 124 Street and Area Business Association report 2009CBZ401 be received for information.Summary
The 124 Street and Area Business Association has submitted its 2008 Annual Report and Financial Statements for the year ending December 31, 2008.
Delegation:H. Nolan
E.7.Wireless Broadband Network - Business case for increase request with supporting business analysis
Administration Recommendation
That the approved amount for tender (RFP 903888) be increased by up to $6 million, to $5 - $10 million (classification B) from $2 - $4 million.Summary
This report provides the business case and analysis to support the request to upgrade the tender classification.
Delegation:D. H. Edey/C. Moore
E.8.2009 Purchase and Installation - AIM2 Technology
Administration Recommendation
That the purchase of a Radio Frequency ID Technology from Fireball Equipment at a cost of $500,000.00, including G.S.T., as outlined in the July 30, 2009, Corporate Services Department report 2009COM015, be approved.Summary
This report recommends that the purchase and installation of a specific technology required by Fleet Services Branch of the Corporate Services Department be approved.
Delegation:D. H. Edey/S. Rapanos
E.9.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at August 4, 2009
Administration Recommendation
That Administration award the tender projects, as outlined in Attachment 1 of theAugust 4, 2009,Corporate Services Department report 2009COP025, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines.Summary
This report requests Executive Committee approval on open tenders greater than $1,000,000.
Delegation:D. Lajeunesse/J. Tustian/D. H. Edey
E.10Monthly Updates on the Current Financial Issues and Economic Trends
Report to be distributed when available.
E.11.Financial Stabilization Reserve Review
Administration Recommendation
That Executive Committee recommend to City Council:- That policy C217B – Reserve and Equity Accounts, as revised in Attachment 5, be approved.
- That excess Sinking Fund earnings of $25 million be removed from the Sinking Fund, with $16 million as a one-time replenishment to the unappropriated Financial Stabilization Reserve balance and $9 million appropriated in the Financial Stabilization Reserve, as outlined in Attachment 1 of the May 26, 2009, Finance and Treasury Department report 2009FTF009..
Summary
This report provides the results of the review of the Financial Stabilization Reserve (“the Reserve”) and recommended changes to policy C217A – Reserve and Operating Equity Accounts as it relates to the Financial Stabilization Reserve. A review of the remaining reserve accounts will take place and recommendations will be presented to City Council later in 2009.
Delegation:C. Warnock/C. Engelking
E.12.Annual Surplus Policy Review
Administration Recommendation
That the May 1, 2009, Finance and Treasury Department report 2009FTF008 be received for information.Summary
This report provides information on an approach for departments to retain a portion of their surplus that has been achieved as a result of efficiencies or innovation.
Delegation:C. Warnock/G. Kliparchuk
E.13.Appointment of a New Board Member - Kingsway Business Association 2009 Board of Directors
Administration Recommendation
That Executive Committee recommend to City Council:That the individual recommended in Attachment 1 of the June 26, 2009, Planning and Development Department report 2009PPP124 be appointed as Director of the Kingsway Business Association for a term ending December 31, 2009.
Summary
The Kingsway Business Association submitted a letter to Planning and Development Department requesting that a new Director be appointed to the Board.
Delegation:P. Ohm/O. Elgalali
E.14.Appointment of a New Board Member - 124 Street and Area Business Association 2009 Board of Directors
Administration Recommendation
That Executive Committee recommend to City Council:That the individual recommended in Attachment 1 of the June 26, 2009, Planning and Development Department report 2009PPP126 be appointed as Director of the 124 Street and Area Business Association for the term ending December 31, 2009.
Summary
The 124 Street and Area Business Association submitted a letter to Planning and Development Department requesting that a new Director be appointed to the Board.
Delegation:P. Ohm/O. Elgalali
E.15.Appointment of a New Board Member - Alberta Avenue Business Association 2009 Board of Directors
Administration Recommendation
That Executive Committee recommend to City Council:That the individual recommended in Attachment 1 of the June 26, 2009, Planning and Development report 2009PPP125 be appointed as Director of the Alberta Avenue Business Association for the term ending December 31, 2009.
Summary
The Alberta Avenue Business Association submitted a letter to Planning and Development Department requesting that a new Director be appointed to the Board.
Delegation:P. Ohm/O. Elgalali
E.16.Follow-up Report – Diversity and Inclusion
Administration Recommendation
That the July 10, 2009, Deputy City Manager’s Office report 2009DCM041 be received for information.Summary
This report provides additional information about diversity and inclusion progress following Executive Committee’s May 20, 2009 review of the 2008 Diversity and Inclusion Annual Report.
Delegation:M. Kroening/C. Khan
E.17.Responsible Hospitality Edmonton (RHE) Alternate Source of Income
Administration Recommendation
- That Administration bring forward an amendment to the Business Licensing Bylaw adjusting the fees for all businesses with either bar/lounge and/or nightclub category as outlined in Attachment 1 of the July 30, 2009, Deputy City Manager’s Office report 2009DCM049.
- That the City enter into a partnership agreement in a form acceptable to the City Manager to share the revenue from the approved surcharge with an incorporated Not-for-Profit City-Wide Industry Association.
Summary
This report provides further detail to a strategy to develop and self fund a city-wide Hospitality Industry Association that would be self-regulated and self-governed, contributing to the mandate of planning, managing, and policing Hospitality Zones.
Delegation:J. Bradford Green/J. Wilson
E.18.Edmonton Arts Council – Public Art Master Plan Implementation - Private Sector Percent for Art Policy C546
Administration Recommendation
That Executive Committee recommend to City Council:- That the Private Sector Percent for Art Policy C546, as presented in Attachment 3 of the July 31, 2009, Planning and Development Department report 2009PPP006, be approved.
- That Administration bring forward Zoning Bylaw amendments to a future Public Hearing to implement the Percent for Art Private Sector Policy C546.
- That the regulation contained in Attachment 4 of the July 31, 2009, Planning and Development Department report 2009PPP006, be utilized as an interim means to procure public art for private development under Direct Control Provisions.
Summary
This report outlines a separate policy (see Attachment 3) for private sector participation in the Percent for Art Program, related to Percent for Art to Provide and Encourage Art in Public Areas Policy C458B.
Delegation:P. Ohm/O. Elgalali
E.19.Bylaw 14935 - City Administration Bylaw Amendment No. 7
Administration Recommendation
That Executive Committee recommend to City Council:
That Bylaw 14935 be given the appropriate readings.
Summary
Bylaw 14935 amends the City Administration Bylaw in order to improve the effectiveness and efficiency of the City’s governance process.
Delegation:D. H. Edey/A. Sinclair/C. Pooli
E.20.Concepts for a Development Fund
Administration Recommendation
That the July 9, 2009, Planning and Development Department report 2009PPP005 be received for information.Summary
This report provides additional information requested by Executive Committee relating to the creation of a Municipal Development Fund.
Delegation:P. Ohm/O. Elgalali
E.21.Expropriation of Properties for North LRT Extension: Downtown to NAIT
Administration Recommendation
That Executive Committee recommendto City Council:- That in its capacity as the Approving Authority under the Expropriation Act, the expropriation of the properties shown in Attachment 1 and legally described in Attachment 2 of the July 17, 2009, Corporate Services Department report 2009COL016, be approved.
- That Administration be given the authority to take all steps required by the Expropriation Act in furtherance of the expropriations.
Summary
Through its statutory capacity as an Expropriating Authority, City Council approval is required in order to expropriate the properties described in Attachment 2 of this report.
Delegation:D. Piecowye/R. Daviss
E.22.LocalImprovement Bylaw Reporting and Consultation
Administration Recommendation
That the July 21, 2009, Corporate Services Department report 2009COL012 be received for information.Summary
This report provides information on restrictions on amending local improvement tax rate bylaws.
Delegation:D. H. Edey/I. Johnson
E.23.Residential Infill Policy C551 – Town Housing
Administration Recommendation
That Executive Committee recommend to City Council:- That Section E8 of the Residential Infill Policy C551 – Row Housing (UP TO 5), be amended as outlined in Attachment 1 of the July 27, 2009, Planning and Development Department report 2009PPP029.
- That the Map in Section E8, page 2,of the Residential Infill Policy C551 showing location and distribution of row housing up to five units, be replaced with the Map shown in Attachment 2 of the July 27, 2009, Planning and Development Department report 2009PPP029.
Summary
This Report Recommends changes to the Residential Infill Policy C551, with accompanying rationale, in response to Executive Committee direction to accommodate row housing as infill development on corner lots under certain conditions. The changes would allow small scale row housing on sites or lots that flank arterials and service roads, with the conditions that:Vehicular access to surface or underground parking be from the lane; andThere be sufficient width and depth to provide for landscaped yards and private outdoor amenity space for each unit.
Delegation:P. Ohm/G. Barker
E.24.Site Specific Consideration Recommendations
Administration Recommendation
That the July 28, 2009, Planning and Development Department report 2009PPP024 be received for information.Summary
This Report comments on possible criteria to evaluate and approve development projects that exceed the height and mass limitations recommended in the Residential Infill Policy C551. With the Policy being newly adopted following extensive stakeholder consultation, and a commitment to monitor their implementation and identify possible changes after a two year period, the Administration recommends that the Guidelines not be amended at this time.
Delegation:P. Ohm/G. Barker
J.ADMINISTRATIVE RESPONSES
J.1.Façade ImprovementProgram – Budget Update (E. Gibbons)
Administration Recommendation
That the April 29, 2009, Planning and Development Department report 2009PPP019 be received for information.Summary
This report responds to an inquiry regarding the status of the Façade Improvement Program.
Delegation:P. Ohm/O. Elgalali
J.2.Zoning Change – Bachelor Units (S. Mandel)
Administration Recommendation
That the August 4, 2009, Planning and Development report 2009PCP020 be received for information.Summary
This report provides information on Zoning Bylaw amendment options to encourage development of smaller bachelor units.
Delegation:S. Mackie
J.3.Commercial Zone – Pedestrian Main Streets (K. Leibovici)
Administration Recommendation
That the August 4, 2009, Planning and Development Department report 2009PCP029 be received for information.Summary
This report provides information about the addition of a new Commercial Zone to the Zoning Bylaw.
Delegation:S. Mackie
J.4.118 AvenueRe-vitalization (E. Gibbons)
Administration Recommendation
That the July 31, 2009, Planning and Development Department report 2009PPP027 be received for information.Summary
This report provides an update on the streetscape revitalization plans for 118th (Alberta) Avenue together with projected timing and associated funding sources.
Delegation:P. Ohm/O. Elgalali
J.5.Capital Costs in Downtown Core (S. Mandel)
Administration Recommendation
That the August 12, 2009, Finance and Treasury Department report 2009FTB007 be received for information.Summary
This report provides a response to an Administrative Inquiry regarding the City of Edmonton investment in infrastructure for the Downtown core over the past five years.
Delegation:C. Warnock/M. Koziol
J.6.City Chaplain (L. Sloan)
Administration Recommendation
That the July 22, 2009, Corporate Services Department report 2009COH014 be received for information.Summary
This report responds to an Administrative Inquiry regarding services provided by the City Chaplain.
Delegation:D. H. Edey/J. MacPherson
R.NOTICES OF MOTION
S.ADJOURNMENT
Executive Committee Agenda | August 26, 2009, ks1 of 13