Age UK Wandsworth

Project Coordinator

Job Description

Salary:£28,224 pro-rata (includes Inner London Weighting)

Hours:21 hours per week

Responsible to:Chief Executive

Contract length:maternity cover until Dec 2016 initially

Location:Wandsworth

Purpose of post

To improve the quality of life of local, older people by providing funding and support to voluntary organisations to delivering health and wellbeing activities.

Responsibilities of post

  • To provide grant funding for four or five local voluntary organisations andsupport them to develop and implementactivities to meet the needs of local, older people.
  • To co-ordinate networking and communication between the funded voluntary organisationsthat will further enhance and develop activity provision
  • To work with and support organisations to demonstrate the impact of activities and evaluate the project as a whole.

Main duties and responsibilities

Project development

  • Provide ongoing support to currently funded projects with any issues of recruiting volunteers, implementing policies and procedures, arranging training etc.
  • Explore options for scoping out and developing a new project.
  • Provide information and be accountable to the steering group of the project, taking notes of meetings, planning agendas, consulting on issues etc.
  • Manage the grant making process in conjunction with the steering group.
  • Enable the funded organisations to share knowledge and good practice by coordinating a regular partners’ forum and compiling a bi-monthly partners forum bulletin.
  • Explore options for delivering other health activities funded by the Clinical Commissioning Group at the voluntary organisation venues
  • Update CCG and voluntary sector colleagues with information on activities
  • Support projects collectively or individually to research and apply for alternative sources of funding.

Monitoring and Evaluation

  • Work with all funded organisations to implement newly-devised evaluation tools in order to demonstrate the impact that activities have on quality of life.
  • Provide ongoing support to projects with data collection and monitoring.
  • Work with external evaluators to coordinate focus groups of service users.
  • Produce interim evaluation report for funders.
  • Collate monitoring information and submit reports as requested.
  • Disseminate the learnings from the piloted activity through community networks, share knowledge and skills with other community organisations to build their capacity and enable them to deliver activity and enhance the service they provide.

General

  • Maintain principles of confidentiality and equal opportunities in all aspects of the work.
  • Work within Age UK Wandsworth’s policies, ensuring these are carried out in relation to the job
  • Promote Age UK Wandsworth and its work in and around the London Borough of Wandsworth.
  • Undertake clerical or administrative duties and responsibilities as appropriate to the role or as requested by the Line Manager.
  • Undertake other general duties in connection with the general work as may be deemed necessary by Age UK Wandsworth.
  • Attend staff meetings and undergo regular supervision and training.
  • Provide a high level of internal and external customer service at all times
  • Be flexible in undertaking any other duties as required by the organisation including assisting during times of severe weather disruption/crisis management where support for other frontline services is needed which may include working at other sites or in the community setting.
  • Travel independently within the borough to attend various meetings and events
  • The post may involve occasional evening or weekend work, for which time off in lieu can be claimed

The job description will be reviewed regularly and may be subject to change

Person specification

ESSENTIALS

Knowledge & Experience

  1. Minimum of 3 years’ experience of projector service development and project management, including managing performance
  2. Knowledge of outcomes measuring systems and experience of successfully implementing such systems
  3. Broad understanding of issues affecting older people
  4. Knowledge of groups and services for older people in Wandsworth

Skills & Abilities

  1. Ability to organise, prioritise and plan work including managing change and working under own initiative.
  2. A friendly open personality with an ability to communicate with a diverse range of people from all sectors, including health professionals, individuals working within local groups and service users
  3. Ability to manage a full workload and work to deadlines
  4. Ability to work as part of a team.
  5. Commitment to the principles of Equal Opportunities and its practical implementation in service development and delivery
  6. Excellent communication skills – both oral and written - sufficient to write letters, project proposals, progress reports, policies etc.
  7. Excellent IT skills including Excel.

DESIRABLES

  1. Experience of managing a grants process
  2. Knowledge of the sources of funding available to local voluntary organisations
  3. Ability to use other IT systems
  4. Understanding of the governance arrangements that charities need to operate within
  5. Knowledge of policies and procedures that charities and voluntary organisations should have

OTHER

A tidy and professional appearance is essential.