Africare Tanzania Pamoja Tuwalee OVC Project

In Partnership With:

Futures Group International

Tanzania Home Economics Association (TAHEA)

Chama Cha Uzazi na Malezi Bora Tanzania (UMATI)

YEAR I WORKPLAN (01 OCT 2010 – 30 SEP 2011)

Cooperative Agreement # 621-A-00-10-00025-00

TABLE OF CONTENTS

ACRONYMS / 3
Introduction / 5
Year 1 Activities Overview / 7
Strategic Objective 1: Strengthen service delivery systems, ownership, planning, coordination, management and monitoring of community-level MVC intervention / 8
Strategic Objective 2: Increase access to quality, community-level comprehensive health and social services that address the unique needs of MVC and their households. / 9
Grants management and compliance capacity building / 11
Grant support supervision / 11
Strategic Objective 3: Support child protection systems and increase child participation in addressing problems and issues affecting MVC / 13
Strategic Objective 4: Strengthen institutional capacity of Africare partners to manage and implement MVC programs / 14
Advocacy and Communication / 14
Monitoring and Evaluation / 15
Program reporting / 15
Staffing / 17
Procurements / 17
Project Management meetings / 18
APPENDIX A: Annual Work Plan Matrix
APPENDIX B: M&E Annual Plan Matrix
APPENDIX C: Administrative and Reporting Plan Matrix

Acronyms list

AIHAAmerican International Health Alliance

ARVsAntiretrovirals

CBOCommunity Based Organizations

CCICommunity Care Initiative

CHAC Council HIV and AIDS Coordinator

CHBCPCommunity Home Based Care Providers

CHFCommunity Health Fund

CHMCommunity Health Management

CHMTCommunity Health Management Team

C-IMCICommunity Integrated Management of Childhood Illnesses

CMAC Council Multisectoral AIDS Committee

CMHMT Council Multi-sectoral Health Management Team

COPECommunity Based Orphan Care protection and Empowerment

CSOCivil Society Organization

DACCDistrict AIDSCoordination Committee

DFPDistrict Focal Point

DMSDatabase Management System

DSWDepartment of Social Welfare

FBOFaith Based Organization

GoTGovernment of Tanzania

HBCT Home Based Counselling and Testing

IGAIncome Generation Activities

IPGImplementing Partners Group

LGALocal Government Authority

MoHSWMinistry of Health and Social Welfare

MVCCMost Vulnerable Children Committee

NACPNational AIDS Control Program

NGONon Governmental Organization

PEPFAR President’s Emergency Plan for AIDS Relief

PLHIVPeople Living with HIV

PMFProject Monitoring Framework

PLHIVPersons with HIV

PSSPsychosocial Support

PSWPara Social Workers

PTPamoja Tuwalee

REPSSIRegional Psychosocial Support Initiative

RHReproductive Health

TACAIDSTanzania Commission for AIDS

TAHEATanzania Home Economic Association

VCTVoluntary Counseling and Testing

VMACVillage Multisectoral AIDS Committee

WMACWard Multisectoral AIDS Committee

UMATIChama cha Uzazi na Malezi Bora Tanzania

UNICEFUnited Children’s Education Fund

USAIDUnited States Agency for International Development

Africare Tanzania Pamoja Tuwalee OVC Project

YEAR I WORKPLAN (01 OCT 2010 – 30 SEP 2011)

Cooperative Agreement 621-A-00-10-00025-00

Introduction

The Africare Pamoja Tuwalee OVC program is a USAID 5-year bilaterally funded project supporting the Ministry of Health and Social Welfare’s (MoHSW) efforts to lead, manage and coordinate the national response to the Most Vulnerable Children (MVC) and HIV prevention among youth. Its purpose is to expand critical services for orphans and other vulnerable children and targeted HIV/AIDS services for youth by strengthening partnerships between the Government of Tanzania (GOT), Local Government Authorities (LGAs) and civil society organization.

Specifically, the project main goal is:Improving the wellbeing of Most Vulnerable Children and their Caretakers using a sustainable approach.

The Strategic Objectives are:

  1. Strengthen the capacity of LGA ownership, planning, coordination, management and monitoring MVC response from regional level to community-level.
  2. Increase access to quality, community-level comprehensive health and social services that address the unique needs of MVC and their households.
  3. Support child protection systems and increase youth and child participation in addressing problems and issues affecting MVC
  4. Strengthen capacity of Tanzanian institutions to provide leadership in addressing MVC issues

By the end of the project the Africare and its partners envision that MOHSW will be defining and meeting the needs of the national MVC program as indicated in the National Costed Plan of Action (NCPA) and the national HIV prevention effort for youth, issuing expression of interest by submitting concept papers and later Request For full Applications (RFAs) for civil society and faith based organizations, authorizing targeted sub grant awards one per district, and monitoring and evaluating the grants program. The Pamoja Tuwalee program anticipates collaboratingwith MOHSW, LGAs and CSOs to strengthen institutional capacities in four broad thematic areas namely:

  • Management, Planning, and Coordination for LGAs
  • Monitoring and Evaluation/Quality Assurance
  • Advocacy and Communication
  • Sub grants Management for partnership with civil society organizations

MVC interventions will be supported through the MOHSW’s National Costed Plan of Action (NCPA)and through the Africare led grants program for civil society, and community based organizations. Africare with its reproductive health and HIV Prevention partner, UMATI, will link with FHI UJANA project for quality assurance assistance and IEC materials to support positive behavior change interventions implemented through mass media, interpersonal communications and targeted interpersonal campaigns through peer educations and community volunteers.

The Pamoja Tuwalee program will support the US Government’s Emergency Plan (PEPFAR) and USAID/Tanzania’s goals under the Emergency Plan. This program will contribute to three of USAID/Tanzania’s four Intermediate Results (IRs) under Strategic Objective 10, Reduced Transmission of Impact of HIV/AIDS in Tanzania:

  • IR 2: Increased Use of HIV/AIDS Prevention to Care Services and Products;
  • IR 3: Improved Enabling Environment for HIV/AIDS Responses from Community to National Levels; and
  • IR 4: Enhanced Multi-sectoral Response to HIV/AIDS.

The primary indicators of success under the Emergency Plan for Year One as stated in the Cooperative Agreement are:

  • Number of OVC served and type of service provided by OVC programs (targets: FY2011 – 40,000)
  • Number of Providers and caretakers trained in caring for OVC (targets: FY2011 – 3,000)
  • Number of local organizations provided with technical assistance for HIV-related institutional capacity building (FY2011 – 20);
  • Number of individuals trained in HIV-related stigma and discrimination reduction (targets: FY2011 – 5,000)

Through the life of project, Africare will also measure results for the following non-Emergency Plan indicators:

Objective 1

•Number of local government authorities managing and planning for MVC support (10)

•Number of local government authorities with functional MVCCs (village/street) in each district empowered to manage and coordinate MVC support

•Number of LGAs (district based) with functional MVC data management systems utilized for decision making

•Number of LGAs staff trained and supported (20)

Objective 2

•Number of community volunteers (parasocial workers, mama mkubwas, MVCCs) and service providers (Teachers, and Health workers) empowered to support MVC (400)

•Number of MVC households (37,000) provided with economic opportunity/ strengthening

•Number of MVC (6,000) receiving food & nutrition (as per PEPFAR COP indicator)

•Number of MVC (4,000) who received secondary school education and vocation training (300) scholarships

•Number of youth (15,000) reached with HIV prevention and ASRH messages and services

•Number of MVC (15,000) received psychosocial support through household, school or community

•Number of MVC households (37,000) which have been empowered to care and support their family members

•Number of MVC (150000) supported by their families

Objective 3

•Number of child headed households supported (conduct SITAN along the baseline survey)

•Number of MVC protected from sexual exploitation and gender based violence (500)

•Number of child participation forums (500) formed and number of children (12000) participating in these forums

•Number (100) of functional developed child protection and referral systems at different levels

•Succession and graduation plan of MVC

Objective 4

•Number of CSOs (20) whose capacity is build to manage the MVC/OVC program and meeting the donor funding requirements (capacity building manual is already developed)

•Number of local organizations with management and financial systems in place that meet requirements for direct USG funding (10)

•Number of local organizations assuming roles and responsibilities of international partners (2)

•Number of CSOs using MVC data management system according to the national standards and guidelines (20)

•Exit and sustainability plan for MVC interventions initiated

The project is funded by the United States Government (USG) under the President’s Emergency Plan for AIDS Relief through the United States Agency for International Development (USAID). Support is provided through a five year, 14,162,195 million USD Cooperative Agreement implemented by Africare and its partners.

Planned Activities for FY11

Africare is pleased to present the Year I Workplan, covering the period 01 October 2010 through 30 September 2011. This narrative provides an overview of the result areas and type of activities that will be supported during the first year of the Pamoja Tuwalee in central zone, Tanzania. Detailed activities, their timing, responsible partners, and their anticipated outputs are presented in the attached Activities matrix. However, due to significant reduction in the anticipated annual budget, planned interventions will focus more on processactivities with reduced outputs as the number of direct service sub partners have been reduced by a half.

Key highlights of this year’s workplan include the following:

  • Formalizing partnership agreement for Futures group, TAHEA and UMATI
  • Issuing a solicitation for, developing agreements with,Civil Society Organizations providing direct services MVC, their families and communities in Dodoma and Singida regions.
  • Supporting LGAs in establishing MVC committees and identifying MVC in each community
  • Support to District Community Development and Social welfare offices to coordinate, and manage MVC program planning, supervision, monitoring and evaluation
  • Organizing and conducting a baseline survey that will enable the project set annual targets
  • Design and rollout of the OVC Data Collection and Reporting System
  • Training of LGAs in data use of data for decision making, and community/district level mapping of CSOs and MVC
  • Development of joint branding and communication strategy with other PT partners
  • MVC sub grants support reaching 30,000 OVC, training 3,000 MVC caregivers and building CSO capacity
  • HIV Prevention grant support reaching 10,000 youth with positive behavior change, HIV and SRH interventions

This year’s workplan also supports heightened collaboration with USG funded partners such as PACT, FHI, and WEI plus UNICEF and DSW. Collaboration with UNICEF includes coordinating program related to child protection and ongoing participation in the Implementers Partners Group Meetings (IPG) and other Thematic Working Groups (TWGs).

Strategic Objective 1: Strengthen service delivery systems, ownership, planning, coordination, management and monitoring of community-level MVC intervention

Result 1: Increased coverage and capacity of Most Vulnerable Children’s Committees (MVCC) to coordinate quality community-level health and social economic services to vulnerable children and families

To increase its effectiveness and strengthen the capacity of MOHSW and LGAs leadership of the national response to the MVC situation in Tanzania, Africare will;

  • Support Most Vulnerable Children’s Committees (MVCC) to coordinate quality community-level services to vulnerable children and their families.
  • Improve coordination of MVC community-level interventions
  • Increase the use of data for strategic planning and evidence-based decision-making for improved MVC service delivery
  • Support district, ward and village authorities to monitor and support MVCC activities

Planned activities

To ensure planned activities are duly implemented, the capacity building team in each region will collaborate with district community development and social welfare officers develop a capacity building plan to implement all the activities indicated below in each result area.

1.1Increase coverage and capacity of Most Vulnerable Children’s Committees (MVCC) to coordinate quality community-level health and social economic services to vulnerable children and families.

  1. Support and Facilitate LGAs in sensitizing wards, villages and Most Vulnerable Children Committees (MVCCs) to identify MVC
  2. Update the MVC data where it does exist targeting Dodoma’s six districts and Singida’s district of Singida Urban and Iramba
  3. Strengthen and reactivate the MVCCs in districts where they are established but inactive in Dodoma region and Singida Urban plus Iramba district.
  4. Conduct MVCC Training need assessment in all villages of Dodoma and Siginda regions.

1.2Improve coordination of MVC community-level interventions including;

  1. Conduct Organizational Capacity assessment for UMATI and TAHEA, and other sub grantee CSOs
  2. Conduct mapping and capacity assessments of CSOs providing and coordinating MVC services
  3. Conduct training for sub grantee CSOs on financial management systems, proposal writing and reporting of donor funded programs
  4. Conduct an integrated and joint planning meeting with local councils and CSOs

1.3Increase the use of data for strategic planning and evidence-based decision-making for improved MVC service delivery

  1. Capacity building to CSOs, MVCCs and District Focal Persons (DFP) in planning, monitoring and data collection/management for informed planning and monitoring at community level
  2. Establishment of district, regional and zonal learning groups to continously improve service delivery

1.4Support district, ward and village authorities to monitor and support MVCC activities

  1. Integrated MVC activities into Local Government Authorities (LGAs) planning and budgeting
  2. Establish Implementing Partner's Group (IPG) forums

Strategic Objective 2: Increase access to quality, community-level comprehensive health and social services that address the unique needs of MVC and their households.

Result 2: Supported community-based CSOs respond to MVC issues through provision of grants, technical assistance and mentoring to civil society

Planned activities

a) Granting to CSOs

Awarding and managing sub grants to civil society organizations is the principal mechanism through which Africare seeks to support implementation of the NCPA. The technical service areas include but not limited to Socio-economic security; Food security and nutrition; shelter; Education; Psychosocial support; Primary Healthcare; Child Protection; and Legal Protection. These sub grants will integrate HIV/AIDS prevention and care; and sexual reproductive health for the youth and also specifically reduce the stigma and discrimination experienced by MVCs, and gender inequity among MVCs. The process for enrollment of sub grantees is detailed out in the Africare grants manual but in brief, it involves;

  1. Developing MVC service delivery scope of work and sub grant guidelines
  2. Advertising in local papers to invite expression of interest from potential CSOs based on the approved RFA guidelines by USAID
  3. Conducting pre-proposal conference (information session) Conduct pre-proposal conference (information session)
  4. Conducting selection of CSOs to implement the OVC program at District level [screening, review and selection]
  5. Conducting pre-award financial/management assessments and confirm eligibility of finalists
  6. Working with apparent sub grantees to finalize Scope of Work (SoW), workplans and budgets for awardees
  7. Developing sub agreements
  8. Conducting training for sub grantees on grants and program management
  9. Disbursing initial payments to sub grantees to cover quarter one activities
  10. Reviewing financial monthly and quarterly reports
  11. Conducting on-site financial monitoring, mentoring and capacity-building on compliance policies & guidelines
  12. Conducting quarterly review meetings of sub grantees and other stakeholders by region
  13. Capacity building workshops to sub grantees focusing on the different technical aspects of the program and specific identified needs
  14. Lastly, evaluating performance of grants portfolio
b) Building MVC CSO Capacity

CSOs receiving OVC grants that will have been identified through the granting process/mechanism one per district will continue to receive capacity-building support. Based on findings from the organizational capacity assessment (OCA) and in line with Africare capacity building strategy and plan, priority technical and organizational areas of intervention will include:

  • Monitoring and evaluation
  • Grants management and compliance
  • Economic strengthening of MVC households
  • Food and nutrition
  • Child protection
  • Child participation
  • Community mobilization

From the program technical point of view, the areas of focus will be covered using an approach to training that emphasizes an integrated approach to OVC support, as outlined in theNCPA. Technical areas of focus will be adjusted, if necessary, based on emerging priorities during the capacity assessment by Africare will also ensure that capacity-building strategy for OVC CSOs address as much as possible, and depending on grantees’ needs, the 8 Core Program Areas of the NCPA.

Grants management and compliance capacity building

The objectives of capacity building on grants management and compliance matters are to provide on-going technical support to ensure that sub grantees and program staff adhere to grant administrative and financial requirements. Appreciate all donor and Africare policies that apply to sub grantees and program staff. Update program staff and sub grantees on any changes on policies that affect grant administration. This support will be in the form of organized training, on site mentoring and review of sub grantees project reports. In building the capacity of sub grantees on compliance matters we will make reference to USG / USAID rules and regulations including but not limited to uniform administrative requirements for grants and cooperative agreements awarded by USAID to U.S. nonprofit organizations etc (22CFR226), cost principles for nonprofit organizations (2CFR230), Guidelines for Financial Audits(circular A-133), mandatory standard provisions for non-US non-governmental recipients, rules on source, origin and nationality for commodities and services financed by USAID (22CFR228), Africare and sub grantees own policies. The overall objective is to avoid questioned or disallowed costs.