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Minutes of Meeting
09-10-2012
Date of Meeting / Nov 12, 2012 / Start Time / 3:00 PM / Project Number / 60278496
Project Name / US 59 Schematic and EA
Location / TxDOTBeaumont District Office
Regarding / Project Kick-off Meeting
Attendees / Scott Ayers–TxDOT
Leanna Sheppard – TxDOT
Paul Smith – TxDOT
Phillip Lujan – TxDOT
Tucker Ferguson – TxDOT
Roger Beall–TxDOT(via phone)
Doug Booher–TxDOT(via phone)
Lindsey Kimmitt – TxDOT(via phone)
Sandra Chipley - TxDOT(via phone) / Joe Shalkowski – Atkins (via phone)
Lori Cole – Atkins (via phone)
Steven Lindsey – Atkins (via phone)
Mashhood Shah – AECOM
Jorge Villalta– AECOM
Kelly Krenz - AECOM
Distribution / All attendees
Minutes Prepared By / Jorge Villalta

Below is a brief record of my understanding and notes from the above mentioned meeting. If a discrepancy is found upon your review of these minutes, please send clarification to me at your earliest convenience. Action items have been shown in Italic font for ease of locating.

  1. Mr. Ayers, the TxDOT project manager (PM)called the meeting and requested AECOM to describe the project.
  2. AECOM provided the project background and described the scope of work.
  3. TxDOT provided a brief history of the project and the I-69 Program.This project will deliver the first environmental document for I-69 Program and the Beaumont District will set precedence for other segments of I-69Program.
  4. TxDOT recommended to keep Need and Purpose simple (Bring the US 59 highway to interstate standards).
  5. TxDOT recommended eliminating TSM/TDM improvements as well as Transit.
  6. TxDOT recommended addressing pedestrian and bicycling needs by providing these facilities along frontage roads only.
  7. For Planning and Programming purposes, TxDOT recommended traffic analysis to be performed for Year 2015 (PS&E completion year, not the letting) plus 20 years.
  8. It was agreed upon that the schematic design would be for 6-mainlanes, which could be constructed in phases.
  9. The current TIP contains schematic and environmental document fora 4-lane facility and needs to be revised to include 6-lanes.
  10. TxDOT recommended including a No-Build and a Build alternative consisting of widening to the west side because of therailroad constraints on the east side. A brief description of alternatives to be included in the environmental document.
  11. US 59 schematic to be designed based on interstate design standards (follow AASHTO standards). No design exceptions will be accepted. AECOM will update the design criteria based on AASHTO guidelines.
  12. AECOM stated that field surveying to be completed in March, 2013.
  13. AECOM requested traffic data for the traffic analysis. TxDOT requested AECOM to provide a line diagram. AECOM to provide line diagram exhibit for traffic.
  14. It was agreed upon that Kelly Krenz would coordinate with Leanna Sheppard regarding environmental document preparation and will copy Scott Ayers.