Advert Template Completed by Recruitment

Amended

Radiographic Services Manager 1 – RIS / PACS Lead – NIMIS Support Team

Job Specification and Terms and Conditions

Job Title and Grade / Radiography Services Manager 1 – RIS/ PACS Lead – NIMIS Support Team
National Integrated Medical Imaging System (NIMIS) Support Team
(Grade Code 309X)
Campaign Reference / NRS0831
Closing Date / Monday 18th February 2013 at 12 Noon
Proposed Interview date(s) / Week commencing 11th March 2013
Taking up Appointment / A start date will be agreed at job offer stage.
Location of Post / The selected candidates will form a core part of the NIMIS support team. The NIMIS Project Team is currently based in Blanchardstown, Dublin 15. As this project involves interacting with all acute hospitals, the selected candidates will be expected to travel to, and engage with each hospital before, during and after the system installation.
There are currently 2 vacancies to be filled.
Organisational Area / National / Corporate HSE
Details of Service / The primary objective of the NIMIS is to implement and support PACS/RIS solutions into all publicly funded acute hospitals and primary care facilities where radiological imaging is performed. This will facilitate these facilities to become filmless & paperless within Radiology resulting is significant business process efficiencies.
Reporting Relationship / The selected candidates will initially report to the Programme Lead, NIMIS Project. This reporting relationship may change as the project comes to completion and moves into a primarily support mode.
Purpose of the Post / To support the implementation and post go-live support to the NIMIS project and help drive optimised national standards in this area. The successful candidates will have a primary function in supporting the functionality of the system but it will be essential that they provide expertise and support to all aspects of the solution in addition to working and interacting with other connected clinical ICT or equipping projects.
Principal Duties and Responsibilities /

In conjunction with the national Programme Lead, to act as the national lead & expert on the NIMIS solution, its use, and on-going management of the system, with a general emphasis on the PACS and 3rd Party NIMIS components

To develop, review and update any policies, guidelines and protocols required to support PACS / RIS implementations and usage nationally

To assist in the co-ordination of tasks involved in the planning and implementation of the NIMIS solution into all applicable hospitals

To liaise with required national groups in order to maintain and develop national coding strategies within Radiology

To work with other project team members, the hospitals & health agencies, and the system provider to ensure the successful implementation and on-going management of PACS / RIS and associated systems

To act as national co-ordinator for Reference Site visits as requested by the supplier

To lead post implementation reviews of the system and its use

To assist the Programme Lead in coordinating project management aspects such as

Compilation of summary site status reports
Collation and processing of financial reports / invoices / etc
Scheduling and organisation of NIMIS Project Team meetings

To drive the delivery of a project looking at specific deliverables resulting from the NIMIS installations

To lead or assist in the development of appropriate staff training methodologies as a key component of the project. This may involve assisting in development of guidelines on hospital training plans and assisting with specific training programmes

To manage, from a national perspective, the system updates / upgrades. In doing so, to lead the co-ordination of such from a national perspective

To act as national co-ordinator for NIMIS & 3rd Party component related system enhancements

To assist in the investigation of inappropriate system access by NIMIS users

To drive the running and results collation of system access audits and in doing so to support the NIMIS Governance Group in its activities

To maintain a very high level of knowledge of the PACS / RIS systems within the market place. As required, to play a key role in any future PACS/RIS procurements

Be willing to travel to hospitals and health agencies throughout, and possibly outside, of the country with a view to assisting in the successful implementation of the project

The post holder is responsible for his / her own professional development and performance and maintaining a portfolio in accordance with project requirements

To undertake such duties as deemed appropriate by the Project Lead.

In addition to the tasks identified above, it is anticipated that the central NIMIS support team would have an active involvement in other future imaging related projects and projects that require an interface / involvement of NIMIS. Examples of such projects which may have an involvement include:

National LIMs Project
National PAS / Order Comms system roll out
Endoscopy / Renal / Dermatology
Cardiology
Ophthalmology
Maternity/Obstetrics
Development of XDS archive for document imaging
Vascular
Dental/Orthodontics
National or regional scheduling system
National Electronic Patient Record
Breast Check
International Sharing of Data across the EU
Radiotherapy / Oncology Services –NCCP

20. Other duties that would be required include, but are not limited to, the following:

Be responsible for the management of relevant staff
Participate in the preparation of plans for the service and monitor and report on their implementation as required
Participate and co-operate with any internal or external evaluation of the service
Participate in quality assurance and quality control procedures for Radiology including performance review and external audit
Comply with the policies, procedures and safe professional practice of the Irish Healthcare System by adhering to relevant legislation, regulations and standards
Be aware of risk management issues, identify risks and take appropriate action
Maintain good collaborative working relationship and communications with appropriate statutory, professional and voluntary organisations responsible for and/or participating in health care
Monitor research and new developments. Initiate, facilitate and take part in relevant research and promote awareness of ongoing and current research
Ensure all Standard Operating Procedures, Health and Safety at Work legislation and Ionising Radiation Regulations are understood and complied with

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.
Eligibility Criteria
Qualifications and/ or experience / Each candidate must have at the latest date of application: -
(a) (i) Possess the Diploma of the College of Radiographers
or
(ii) Possess a B.Sc (Hons) in Radiography
or
(iii) Possess a qualification at least equivalent to (i) or (ii) above
and
b) Candidates must have had not less than six years satisfactory post qualification experience
and
c) Candidates must possess the requisite knowledge and ability (including a high standard of suitability and management ability) for the proper discharge of the duties of the office
Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character
Each candidate for and any person holding the office must be of good character
Age
Age restrictions shall only apply to a candidate where he/she is not classified as a new entrant (within the meaning of the Public Service Superannuation Act, 2004). A candidates who is not classified as a new entrant must be under 65 years of age on the first day of the month in which the latest date for receiving completed application forms for the office occurs.
Post Specific Requirements, additional qualifications and/or experience required /

Demonstrate depth and breadth of hospital experience
Demonstrate a strong understanding of the NIMIS project and solution and/ or experience of working in a NIMIS environment

Other requirements specific to the post /

The successful candidates should have access to transport as the post will involve frequent travel
Flexibility around working hours

Skills, competencies and/or knowledge / The successful should demonstrate:

A high level of clinical knowledge and to carry the out duties and responsibilities of the role

A good understanding of Healthcare management structures within the HSE and Voluntary sectors
Excellent knowledge of the delivery of Radiology services in the Irish context
Good knowledge of the NIMIS implementation and its day-to-day use within the national acute hospital sector
A working knowledge of project management principles
Good communication and interpersonal skills (specifically presentation and report writing skills)
The ability to build and maintain relationships with key stakeholders and the multidisciplinary team for example with Radiology / Cardiology departments throughout the HSE
Ability to identify problems, formulate solutions, and follow-through on actions and decisions
Ability to plan and manage resources including adhering to project deadlines
A strong commitment to providing a quality service
The ability to adapt to the rapid changes taking place in the health services and to lead and implement change
The ability to keep abreast of development technologies and their likely impact
Proven ability to be highly self motivated and innovative

Good IT abilities around standard packages such as Office and MS-Project
Campaign Specific Selection process
Shortlisting / Interview / Shortlisting may be carried out on the basis of information supplied in your application form. The criteria for shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements.
Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.
Those successful at the shortlisting stage of this process (where applied) will be called to interview.
Code of Practice / The Health Service Executive will run this campaign in compliance with the Code of Practice prepared by the Commissioners for Public Service Appointments (CPSA). The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principle basis. The Code also specifies the responsibilities placed on candidates, feedback facilitates for applicants on matters relating to their application when requested, and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of the Code of Practice. Additional information on the HSE’s review process is available in the document posted with each vacancy entitled “Code of Practice, Information for Candidates”.
Codes of practice are published by the CPSA and are available on in the document posted with each vacancy entitled “Code of Practice, Information for Candidates” or on
The reform programme outlined for the Health Services may impact on this role and as structures change the job description may be reviewed.
This job description is a guide to the general range of duties assigned to the post holder. It is intended to be neither definitive nor restrictive and is subject to periodic review with the employee concerned.

Terms and Conditions of Employment

Radiography Services Manager I – RIS / PACS Lead – NIMIS Support Team

Tenure / These posts are permanent and whole time. A panel will be formed from this recruitment campaign and future permanent or specified purpose vacancies of full or part time duration will be filled from this panel. The tenure of these posts will be indicated at ‘expression of interest’ stage
Appointment as an employee of the Health Service Executive is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004.
Remuneration / The Salary Scale for the post is: -
€51,484 – €54,324 – €56,733 – €59,165 –€61,644
Working Week / The standard working week applying to the post is to be confirmed at Job Offer stage.
HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day / Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016).
Annual Leave / The Annual Leave applying to the post is to be confirmed at Job Offer stage and as determined by the Organisation of Working Time Act 1997.
Superannuation / All pensionable staff become members of the pension scheme.
Membership of the HSE Employee Superannuation Scheme applies to this appointment. Existing Members who transferred to the HSE on 1st January 2005 pursuant to Section 60 of the Health Act 2004 are entitled to superannuation benefit terms under the HSE Scheme which are no less favourable to those to which they were entitled at 31st December 2004.
Appointees to posts in the Mental Health Services which formerly attracted fast accrual of service should note that the terms of Section 65 of the Mental Treatment Act 1945 do not apply to New Entrant Public Servants as defined by Section 12 of the Public Service Superannuation (Miscellaneous Provisions) Act 2004.
Probation / Every appointment of a person who is not already a permanent officer of the Health Service Executive or of a Local Authority shall be subject to a probationary period of 12 months as stipulated in the Department of Health Circular No.10/71.
Protection of Persons Reporting Child Abuse Act 1998 / As this post is one of those designated under the Protection of Persons Reporting Child Abuse Act 1998, appointment to this post appoints one as a designated officer in accordance with Section 2 of the Act. You will remain a designated officer for the duration of your appointment to your current post or for the duration of your appointment to such other post as is included in the categories specified in the Ministerial Direction. You will receive full information on your responsibilities under the Act on appointment.
Infection Control / All HSE Employees must have a working knowledge of HIQA Standards as they apply to the role, for example, Standards for Healthcare, National Standards for the Prevention and Control of Healthcare Associated Infections, Hygiene Standards etc.