ADMINISTRATIVE ASSISTANT

Human Resources

POSITION SUMMARY

The Administrative Assistant, Human Resources,assists administrators and other staff with typing, word processing, employee benefits, payroll and other administration tasks.

POSITION STATUS

This position is full time or part-time and non-exempt. HR Administrative Assistant reports to the Human Resources Director.

QUALIFICATIONS

Education and Experience:

AA degree in pertinent fields with three years successful experience, or high school diploma or equivalent with five years successful experience

  • Coursework or training in human relations preferred

Competencies:

  • High level of proficiency with office equipment including computers, copiers, calculators and fax machines
Proficient telephone skills and pleasant speaking voice
  • Ability to type a minimum of 65 WPM
  • Proficiency in Microsoft Word, Excel, Access, and Publisher
  • Superior verbal abilities including grammar, spelling and vocabulary
  • Ability to prioritize and organize work
  • Ability to work pleasantly with a wide variety of people
  • Ability to make decisions and solve problems
  • Ability to work under minimal supervision
  • Ability to remain calm under stressful conditions
  • Ability to speak and write fluently in English
  • Ability to maintain confidentiality

Physical Requirements:

  • Little or no physical effort or strenuous activity other than incidental walking, standing, bending, reaching and carrying light loads (1-5 lbs.)

ESSENTIAL DUTIES/RESPONSIBILITIES:

  • Provides word processing and spreadsheets as directed
  • Provides clerical expertise for management and supervisory staff
  • Operates office machines (e.g., fax, copier)
  • Maintains time management files on providers
  • Maintains ETO accruals, inservice and annual competency and performance records for hourly staff
  • Prepares and processes timekeeping and HR database for payroll
  • Produces reports, other spreadsheets from payroll system
  • Works directly with insurance brokers to maintain employee insurance benefits
  • Works directly with Third Party Administrator for CHIC’s retirement plan
  • Tracks employee eligibility for employer flat percentage and match percentage for retirement plan
  • Maintains personnel files for CHIC, under the direction of the Human Resource Director

  • Creates employee badges
  • Creates new documents, forms and spreadsheets as needed to improve efficiencies
  • Prints clinic pictures taken for patient charts
  • Tracks and provides to supervisors 30 day, 60 day and 90 day evaluations for new hires, job transfers or probations
  • Maintains, updates and distributes manuals, job descriptions and annual evaluations as needed
  • Assists providers with credentialing and re-credentialing for insurance companiesand hospital participation
  • Enrolls new providers, in Medicare and Medicaid, as applicable
  • Re-credentials providers with Medicare as notified

Performs other duties as required

EMPLOYEE ACKNOWLEDGMENT:

I have read and received a copy of my job description. I understand the principal duties and responsibilities, physical and mental requirements, and working conditions of the job.

Employee SignatureDate

Rev. 6/10