Administrative Rules of Gymea Bay Cricket Club Inc

Administrative Rules of Gymea Bay Cricket Club Inc.

Administrative Rules

Gymea Bay Cricket Club Inc.

Issue Date:March 2016

Version Number3.0

Table of Contents

1.NAME

2.OBJECTIVES and POWERS

3.COLOURS

4.OFFICE BEARERS

5.MEMBERSHIP

6.CONDUCT OF MEETINGS

7.ANNUAL GENERAL MEETING

8.COMMITTEES

9.JUDICIARY COMMITTEE

10.HONARARIUMS AND CONTRIBUTON RECOGNITION

11.FINANCE

12.REGISTRATION FEES - SENIOR & JUNIOR

13.SENIOR TEAMS - CAPTAINS & VICE CAPTAINS

14.NUMBER OF TEAMS-SENIOR

15.JUNIOR TEAMS

16.TEAM SELECTION

17.TROPHIES

18.OPERATION OF JUNIOR TEAMS

19.ALTERATION OF RULES

20.DISPUTES

21.DISSOLUTION OF THE CLUB

CLUB FINANCIAL CONTRIBUTIONS TO JUNIOR PLAYER STATE REPRESENTATIVE COSTS Annexure 1

CLUB TROPHY QUALIFICATION TABLES

Annexure 2

1.NAME

The name of the club shall be "GYMEA BAY CRICKET CLUB INCORPORATED"(referred to in these rules as "the Club")

2.OBJECTIVES and POWERS

a)The objectives and powers of the Club shall be to further the interest in cricket of the residents of Gymea and the Gymea Bay area.

b)To cooperate with other clubs and organisations in order that all actions taken in respect of the game are conductive to the best interests of the Club and game.

For the purpose of carrying out these objectives the Club shall have power:

a)To provide and maintain equipment and other facilities for the game.

b)To regulate and control the operation of members in connection with club matters or the game in general.

c)To invest the funds of the Club in such manner as shall be decided from time to time.

d)To generally do all things necessary for, or incidental to the pursuit of the objectives of the Club.

3.COLOURS

The colours of the Club shall be green, black and white.

4.OFFICE BEARERS

Office bearers of the Club shall be:

a)Patron or Patrons

b)President

c)Vice-President

d)Secretary (Public Officer)

e)Treasurer

f)Assistant Secretary

g)Assistant Treasurer

h)Social Secretary

i)Publicity Officer

j)Gear Officer

k)Junior Registrar

l)Senior Registrar

m)Club Coach (optional)

n)2 delegates, plus alternative delegates to attend SSCA & SSJCA meetings (2 for SSCA and 2 for SSJCA)

o)In2cricket/Junior Development Program Co-ordinator

p)Trophy Committee – Included in President, Secretary & Treasurer responsibilities

5.MEMBERSHIP

a)The following persons shall be considered members of the Club:

Elected Club committee members.
Financial members of the senior teams, (those playing in SSCA competition).
Financial junior players (those playing in SSJCA competition) and 1 parent or guardian of each junior player.
Managers and/or coaches of junior teams.
Life members.
Any individual approved for membership by the executive committee.

b)Financial members shall be deemed to be those members who have aid all fees by the date or dates nominated by the committee

c)All financial members over the age of 16 years shall have the right to vote at general meetings and the Annual General Meeting.

d)The executive committee shall have the right to reject any application for membership.

6.CONDUCT OF MEETINGS

a)Meetings shall be held generally fortnightly or as deemed necessary.

b)A quorum shall consist of not less than 6 members.

c)The voting for the election of Life Members and Office Bearers shall be by secret ballot.

d)All other elections shall be by a show of hands.

e)At the A.G.M. only members shall be allowed to vote.

f)Meetings shall be conducted according to: "The Law & Procedures at Meetings in Australia" (by P Joske)

7.ANNUAL GENERAL MEETING

a)The A.G.M. shall be held preferably on the first Thursday in July and in any case not later than the 31st July each year.

b)A quorum shall consist of not less than 7 members.

c)Officers shall serve the full term of office, except in the case of death, resignation or expulsion.

d)In the event of expulsion, the resolution must be passed by a majority of two-thirds at a duly convened meeting.

e)Retiring officers shall be eligible for re-election.

f)Unfilled vacancies occurring shall be filled at a duly convened general meeting.

g)At the A.G.M. the following business shall be carried out:

The reading and confirmation of the Minutes of the previous A.G.M. & matters arising thereof;
President's Report.
Secretary's Report.
Treasurer's Report.
Auditor's Report.
Election of Returning Officers.
Election of Officers.
General Business.

8.COMMITTEES

a)The General Committee shall comprise:

President.
Vice-President.
Secretary - Public Officer.
Treasurer.
Assistant Secretary.
Assistant Treasurer.
Social Secretary.
Publicity Officer.
Gear Officer.
Club Coach (if appointed).

b)The General Committee shall meet as often as necessary to conduct the business of the club.

c)The Executive Committee shall be:

President
Secretary
Treasurer

In the case of unavailability, the Vice-President to act as substitute for any of the above three.

d)Sub Committees may be elected as and when required.

9.JUDICIARY COMMITTEE

a)The Executive Committee shall act as a judiciary in the event of misbehaviour by members of the club to the detriment of cricket or of the Club.

Any financial member has the right of appeal against a decision of the executive committee provided it is in writing and in the hands of the Secretary within seven days of that decision being handed down.
The General Committee shall then hear the appeal.
If still not satisfied with the decision, financial members may appeal in writing to the appropriate Association, provided that the appeal is forwarded through the Club Secretary.

b)The Executive Committee may expel any member if deemed necessary for any infringement of the rules or any other reason.

c)The Executive Committee may at its discretion second additional persons from the General Committee to hear judicial matters as and when required.

10.HONARARIUMS AND CONTRIBUTONRECOGNITION

Subject to The Club being in an acceptable financial position the following positions will be eligible to receive honorariums:

President

Secretary

Treasurer

Junior Registrar

Senior Registrar

Other positions eligible to receive suitable recognition, subject to confirmation at the Annual General Meeting are:

Team Coach (where no relative playing in team)

Team Manager (where no relative playing in team)

Team Assistant Coach (where no relative playing in team)

In2cricket In2cricket/Junior Development Program Co-ordinator is considered the same as a Team coach for Honorarium considerations

The value of any honorariums and/or items of recognition for the previous season positions are to be subject to a general vote of members at the A.G.M.

11.FINANCE

a)The funds of the Club shall be placed in a Bank or registered Society under the name of Gymea Bay Cricket Club Incorporated, and shall be operated by the

President,

Secretary,

Treasurer and;

Assistant Treasurer

any two of whom collectively, are empowered to operate the accounts.

b)Normal expenditure incurred of the Club shall have prior sanction by resolution passed by a duly convened general meeting. These requirements shall not extend to the payment by the Treasurer of Petty Cash. The Petty Cash Account is to be maintained by the Treasurer and shall not exceed two hundred dollars ($200).

c)Anypayments deemed urgent by the Treasurer and effected without prior sanction of theGeneral Committee, shall be confirmed at the next meeting.

d)Only the President, Secretary, Treasurer, or Gear Officer may authorise the purchase of equipment on the Club account.

e)Any member will be entitled to reimbursement of reasonable expenses incurred by a member of and on behalf of the Club, subject to presentation of suitable supporting evidence and agreement to of a general vote of members at a duly convened meeting

12.REGISTRATION FEES - SENIOR & JUNIOR

a)Registration fees for the season shall be determined at the Annual General Meeting (AGM)

b)The Terms & Conditions for payment shall be determined at the A.G.M.

Anyalterations to these Terms & Conditions shall only be with the approval of the Executive Committee.

c)Refunds of any description will be at the discretion of the Executive.

13.SENIOR TEAMS - CAPTAINS & VICE CAPTAINS

Captains and Vice-Captains shall be elected by their respective teams before the first competition match each season. The above appointments shall be subject to confirmation by the Executive.

The Captains are responsible for the behaviour of their players and must ensure that any incidents that do occur are quickly acted upon.

The Captains and Vice-Captains, as appointed, are responsible to the Committee for the following;

a)The collection of money at intervals set down by the General Committee, includingoutstanding registration fees.

b)Ensuring full team numbers play in each match and all players are correctly attired.

c)Ensuring the behaviour of the team does not bring the name of the Club into disrepute.

d)Ensuring the team has the appropriate gear required for each game.

e)Having knowledge of the Laws of Cricket and the SSCA playing conditions.

f)Maintaining the score book in legible form.

g)Attending General Meetings or providing a team representative.

14.NUMBER OF TEAMS-SENIOR

If the Club can afford to maintain teams and can obtain a sufficient number of players, it will accommodate all players wishing to join the Club, providing that agreed player numbers per team has not been exceeded and, they agree to abide by the rules of:

a)Gymea Bay Cricket Club Incorporated.

b)Sutherland Shire Cricket Association.

c)The Junior Cricket Union.

15.JUNIOR TEAMS

The number of players in any team will only be restricted by the Executive Committee's requirement to maximise player involvement.

16.TEAM SELECTION

SENIOR TEAMS

The senior teams shall be selected by the committee elected each year at the A.G.M. or at the earliest convenient General Meeting following the A.G.M.

The Selection Committee shall consist of three members,

-two will be elected from nominations received from the floor, captains from previous years shall be automatic nominations.

-The third shall be the nominee of the Executive. The nominee of theExecutive shall be Chairman and have, if necessary, the casting vote.

JUNIOR TEAMS

The junior teams shall be selected by a committee comprising:

a)The Secretary

b)Preferably one manager from each of the previous year’s age group.

c)Preferably one prospective manager of the age group.

d)The President.

The Club records, together with performances in the net trials, and the grade played the previous season are to taken into account when selecting the junior teams.

Decisions of the grading committee are final.

NOTE: Anyone may be co-opted to assist in team selections if required.

17.TROPHIES

A committee of three shall be elected to select trophies for the senior and junior teams each season.

No trophies shall be awarded to any unfinancial player.

If no player qualifies for an award, trophies may be awarded at the discretion of the Executive Committee and this shall be final.

SENIOR TEAMS

a)A trophy known as the BRUCE BOXSELL TROPHY shall be presented to the best all-round Senior player each season.

Points shall be awarded on the basis of 1st innings results only and shall be awarded as set out below:

1 point for each 10 runs scored,

1 pointfor each wicket taken,

1 pointfor each catch

2 pointsfor each Wicket Keeping Catch

2 points for each stumping.

2 points for each run out.

These points will then be tallied and the player with the most points will be the winner.

b)A trophy known as the JACK GRIGG MEMORIAL TROPHY – Players Player Award shall be presented to the Senior player who accumulates the most team player points for each season.

Points shall be awarded by each round by Senior teams on the following basis of

3 pointsBest contribution for the round

2 pointsNext best contribution for the round

1 PointNext best contribution

These points will then be tallied at the end of the season and the player with the most points will be the winner.

c)The GRAEME THORNLEY SENIOR CLUBPERSON AWARD shall be presented to an adult (over 18) member of the club in recognition efforts, work, involvement and contribution to the Club over a season(s).

Nominations shall be sought from all club members together with details of reasons supporting the nomination.

Recipient will be determined by a vote by the Executive Committee

Current Executive Committee members are not eligible for the award

The Executive Committee may, if it considers no suitable recipient has been nominated, decide to forgo this award in any season

d)The Club shall award the following trophies to each team:

Best Batting Average

Best Batting Aggregate

Best Bowling Average

Best Bowling Aggregate

Best Fieldsman (at coach's discretion)

JUNIOR TEAMS

e)The ANDY GREARLY TROPHY shall be awarded to the coach of the best performed junior team each year.

f)The KEN WHATLEY AWARD shall be awarded to the coach considered by the Executive to have provided the appropriate coaching and encouragement to the team. To have fostered the development and enjoyment of the team's cricket and of the game itself.

g)The JUNIOR CLUBMAN ENCOURAGEMENT AWARD shall be presented to a non trophy winner from the under 10 or under 12 teams. Nominations shall be sought from coaches of these teams. The award shall be given to a player who has displayed enthusiasm to learn the game and has been an example to other players both on and off the field.

h)The CRICKETER OF THE YEAR will be chosen from the under 16 and under 14 teams the Club is fielding in that year. The trophy will be judged by the Executive Committee, who will consider all of the player’s performances during his time with the Club with particular emphasis being placed on the last year. Additionally the player's conduct, attitude and Club loyalty will also be considered.

The opinion of the appropriate coaches of the teams should be sought. This presentation shall, if possible, be made by the previous winner.

The Executive Committee may, if it considers such action advisable, decide to forgo this award in any season.

i)The PRESIDENTS ENCOURAGEMENT AWARD shall be presented to an Under 8 player. Nominations shall be sought from coaches of these teams. The award shall be given to a player who has displayed enthusiasm to learn the game and has been an example to other players both on and off the field

j)The Club shall award the following trophies to each team:

Best Batting Average

Best Batting Aggregate

Best Bowling Average

Best Bowling Aggregate

Best Fieldsman (at coach's discretion)

k)Further trophies may be awarded if considered warranted and funds are available.

QUALIFICATIONS FOR TROPHIES (Senior & Junior)

BATTING: A player should have had at least 7 innings & scored not less than 150 runs.

BOWLING:A player should have played in at least 6 matches,bowled not less than 35 over’s (25 in the case of 2 hour games) or taken a minimum of 15 wickets.

18.OPERATION OF JUNIOR TEAMS

In order to ensure that players participate in, and enjoy cricket with the Club, the following conditions will apply to all teams:

Except where prevented by unavailability, all players for each team, will, as far as possible, play an equal number of games.

Every effort shall be made to ensure that all players, but particularly those playing modified cricket, shall bowl sufficient over’s to make them eligible for a Club bowling trophy.

NOTE: Regular wicket-keepers are, of course, exempt from this rule.

N.B.The above rules will not apply when a contrary rule of the SSJCA exists, e.g. Rotating Batting Order.

CLUB COACH

a)The Club Coach shall act in an advisory capacity only, his function being to advise and assist less experienced coaches when requested and to assist players who may seek his advice.

b)The Club Coach shall not have the authority to overrule a Team Coach or to interfere with team training unless requested.

c)The Club Coach shall organise and conduct coaching clinics throughout the season.

TEAM COACHES

a)Any member of the Club can be nominated or self –nominate to coach any junior side.

b)Junior team coach nominations will be reviewed by the Club Coach, President and agreed nominee from grading committee or age co-ordinators (selected at Club AGM) – the Coach Review Committee

c)The Coach Review Committee will approve and confirm all Junior team coaches.

In the situation where a member of the Coach Review Committeeis seeking appointment as a Junior team coach a suitable alternate will be agreed and replace them in the coach review process for that team

19.ALTERATION OF RULES

a)These rules shall not be amended, added to or revoked unless notice in writing containing details of the proposed alterations has been given to the Secretary.

Notice of Motion must be presented in writing at the meeting prior to that at which voting on the motion is to take place.

b)The proposal shall be considered and put to a vote at a Meeting, but shall not operate unless the resolution is passed at such a Meeting by a majority of not less than two-thirds of those present and entitled to vote.

c)Any matter not covered by these rules shall be debated and put to a vote according to the rules and by-laws of the Sutherland Shire Cricket Association.