Administration Job Descriptions

Administration Job Descriptions

Position Title: Procurement Technician

Department:Finance

Supervisor:Procurement Supervisor

Status:Regular, Full-time; Monday – Friday: 8:00 a.m. – 5:00 p.m.

FLSA:Non exempt

Position Summary: This position is responsible to assist the Procurement Department and Accounts Payable section in processing purchase orders and support the inventory and fix assets of the Reno-Sparks Indian Colony.

Duties:

Administrative support for the purchasing and inventory management for the Reno-Sparks Indian Colony.
Coordinate and process purchase order requisitions for Procurement Officer Approval.
Assign appropriate purchasing account codes to requisitions and confirm vendor selection as established by policy and Procurement Officer.
Research and assist in reconciling monthly vendor account statements and accounts payable ledger accounts.
Provide technical support to Assistant Finance Director and Procurement Officer for computer accounts payable system.
Provide support to ensure procurement records management system is up-to-date including filing and creation/maintenance/disposition of tribal vendor contract files.

Minimum Qualifications:

Associates Degree from an accredited college or university with a major in accounting, business, economics, finance or computer science; or a closely related field and five years of direct experience in purchasing, accounts payable, and accounting or data processing.
Must be computer Proficient on various types of computer accounting applications and ability to utilize programs operated by the RSIC.
Possess a good knowledge of the principles and methods of bookkeeping; office filing systems; and account maintenance including closing, reconciling, and balancing accounts.
Be able to work and deal in a diverse cultural setting.
Be bondable, able to pass a security back ground check and have a valid Nevada driver’s license with no moving violations in the past years.

Position Title:Accounting Supervisor

Department:Finance Department

Supervisor:CFO

Subordinates:A/P Technicians (2), A/R Technicians (3) and Senior Tech (1)

Status:Regular, full-time; Monday-Friday; 30 Hours or More per work week

FLSA:Exempt

Position Summary: Under the direct supervision of the CFO, the position performs professional level accounting services and supervision to the accounting support staff to ensure accuracy and timeliness of RSIC accounting records and reports. Responsible for ensuring compliance with RSIC financial and accounting policies and procedures in all aspects of supervision and responsibilities. Provides support and assistance to RSIC management staff as needed regarding accounting services, procurement requirements, and programmaticfinancial reporting. Reporting directly to the CFO, performs related work as assigned or delegated by the CFO.

Duties and Responsibilities:

Supervises, directs and reviews the day to day accounting work and operations of the RSIC, including Accounts Payable, Accounts Receivable including billing and customer services.
Personnel management includes hiring, evaluating, training, and disciplining direct subordinates.
Responsible for the monthly billings, collections, notices and reconciliations of all G/L accounts. Other financial transactions in accordance with Generally Accepted Accounting Principles and in conjunction with Federal, State and RSIC guidelines and laws; prepares and reconciles the balance sheet, compliance reports and other financial reports as needed.
Responsible for day to day payments to make sure vendors and third parties get their payments in a timely fashion.
Assists the CFO in implementing and maintaining the electronic fiscal records, financial accounting system software and initiate improvements/training for all users.
Oversees and directs accounting staff to assist CFO prepare for annual single audit, other grantor reviews and/or other audits as required.
Collaborates with CFO to formulate and implement short term and long term financial policies and procedures; develop departmental goals and objectives and administer the finance budget.
Exercises prudent judgment on diverse and specialized accounting projects, prepares accurate financial statements and reports. Maintains chart of accounts, ensures accuracy of account codes by reviewing and approving work of subordinates before data is entered into the financial accounting system.
May provide technical assistance to Program Managers in understanding financial reports and other accounting related matters.

Minimum Qualifications:

Bachelor’s degree in accounting, business administration or finance from an accredited college or University and five years of management or supervisory experience in financial accounting, preferable in governmental or Tribal accounting systems.
Knowledge of organizational planning techniques including supervision and staff as well as goals and objectives and work standards; administrative principles and practices, program and budget development and implementation.
Ability to work with software formulas, tables, and analytical review for reconciliation purposes. Must possess knowledge of GASBE 34 and thorough understanding of principles and practices of generally accepted accounting principles, including financial statement preparation and methods of financial recording, reporting, and budgeting.
Experience and working knowledge of the principles and practices of computer applications and accounting software (AccuFund) as applied to the accounting functions.
Must be able to secure a bond, pass a security background check, and possess a valid Nevada driver’s license

Title:Staff Attorney

Department:Tribal Chairman’s Office

FLSA: Exempt

Status: Regular, Full-time (Monday – Friday; 8:00 a.m.– 5:00 p.m.) Attendance at monthly, evening Tribal Council meetings and other sessions in Reno and Hungry Valley.

Position Summary: The Staff Attorney works under the direction and supervisor of the Senior Staff Attorney to provide legal counsel and representation to the RSIC Tribal Chairman, Tribal Council and staff on legal and quasi-legal matters as directed by the Senior Staff Attorney.

Duties:

Prepare and render legal opinions concerning the RSIC, its functions, jurisdiction, procedures, and policies and performs the necessary legal research to support these opinions;
Create a searchable data base of RSIC ordinances, laws, resolutions, and other RSIC documents, and assist in the development of an RSIC recorder’s office;
Provide legal assistance in the drafting of documents, ordinances, rules, regulations, applications of diverse kind, and other legal or quasi-legal papers;
Write, review, and approve vendor and consultant agreements.
Research and prepare legal analysis and legislation proposed by the RSIC for presentation to the Nevada State Legislature and/or the United States Congress;
Regularly attend and provide legal counsel at meetings of the Tribal Council, ad hoc RSIC committee meetings, and other sessions, conferences, or related functions;
Provide regular, monthly reports to the Tribal Council, verbally and in writing, as requested; and
Performs other related duties, as assigned.

Minimum Qualifications:

Graduation from an accredited school of law with a Doctorate of Law degree at time of hire;
Admission to, and in good standing with, the Nevada State Bar at the time of hire;
Minimum of at least two (2) years of professional experience in public sector law practice, preferably involving tribal government.
Experience in analyzing and drafting policies, procedures, ordinances/statutes, and regulations;
Experience and capability in the preparation and review of contracts and/or other legal documents as evidenced by pre-employment submission of work product;
General knowledge of Tribal law, Federal Law, and Nevada law regulations and statutes applicable to job duties;
Ability to perform advanced computer functions, particularly word processing skills;
Ability to successfully communicate in English, both verbally and in writing;
Appreciation and respect for the tribal culture and practices, preferably with experience relating thereto; and
Eligibility for participation in the RSIC Vehicle Insurance Program.

Position:Network Administrator

Status:Full-time – Monday-Friday; Times may vary

Supervisor:Tribal Administrator

Department:IT Department

FLSA:Non Exempt

Position Summary: Under general direction and supervision, the Network Administrator supports, maintains, and evaluates computer networking and telecommunication systems installs, configures, and maintains both physical and virtual computer servers; assists in the installation and configuration of workstations and software, maintains employee network, e-mail and user access accounts and performs other related duties as assigned.

Duties:

Network administration I User support:

Provides support for the day-to-day operations of computer networks including hardware/software installation and support; implements data connectivity for local area network (LAN) and wide area network \WAN) systems; assists in a variety of projects including network related wiring, LAN/WAN hardware/software configuration, and system installation, backup, maintenance and problem solving; assists in providing network and remote connectivity hardware/software support; maintains LAN user documentation including hardware/software applications, support logs and other related information; assists in installing, designing, configuring, and maintaining system hardware and software; analyzes and troubleshoots network logs and tracks the nature and resolution of problems; monitors usage to ensure security of data and access privileges; installs, supports and maintains both physical and virtual network servers and appliances; installs, maintains, and troubleshoots any Storage Area Networks (SANs); establishes and maintains user accounts, profiles, file sharing, access privileges and security; performs daily server backups; monitors, troubleshoots and resolves server or data network problems; develops, maintains and implements network support and archiving procedures; keeps current regarding new hardware and software products for system enhancements; assists and provides support to other IT staff members as requested including performing scheduled network tasks, updating anti-virus definition files, monitoring network servers, and providing internet and inuanet user support, and specialized training where and if applicable. Assists and provides support for Help-Desk tickets and works with other IT support staff members under supervision and on mandated tasks as necessary. Learns and becomes proficient in all hardware and software applications currently in use by the RSIC.

E-mail/Internet/ Systems Support:

Establishes and maintains user e-mail accounts; provides e-mail trammg and software support; provides e-mail documentation and updates as needed; helps manage anti-spam and anti-virus servers and clients; researches and troubleshoots e-mail problems by reviewing mail logs, records, and network configurations; provides solutions to end-user identified problems.

Telecommunications Support:

Installs cables (CAT5/5E, RJ-45, etc.) and cable runs, makes and uses patch cables as necessary; researches, analyzes, troubleshoots and resolves telecommunications related problems; helps implement telecommunications operational procedures; creates and/or modifies voicemail and call features; installs telecommunications equipment and provides support for handsets, voicemail and new/emerging telecommunications-related technology; inventories telecommunications equipment. Provides support for mobile and cellular devices as needed.

Knowledge of:

Working knowledge of local and wide area networks (LAN/WAN), Wi-Fi, Internet, MS Exchange e-mail systems, telecommunications and data communications; standard Windows operating systems, software packages, backup software and software utilities; proper records maintenance and storage for local and distributed environments. Knowledge and experience with cyber-security, firewalls, SonicWall and Cisco products including routers, switches, and network connection devices. Working knowledge of server and desktop virtualization technologies. Familiarity with programming languages such as Java, HTML, PHP, Web programming, hosting, liS, and social media formats a strong plus.

Skill and Ability to:

Maintain data networks and servers, at both the hardware and software level; provide technical support to end-users; support workstation and client/server applications; administer day-to-day operation of networks and servers; implement LAN/WAN maintenance and management procedures; communicate effectively in both oral and written form; explain technical concepts in non-technical terms to clients and non-IT staff; read, interpret and apply technical instructions; keep current by reading, interpreting, and applying information on technological changes and updates; prepare clear and concise written communications; research technical manuals and guides to respond to user questions; prioritize requests, organize, schedule, and coordinate a variety of activities and projects; display the ability to learn new software and hardware packages; adapt to changes in technology; work independently and as a team member; establish and maintain cooperative working relationships with all those contacted during the course of work at RSIC.

Training and Experience:

A minimum of 5 years experience in general IT-related roles including direct experience with the Windows Operating Systems (XP, Windows 7, Server 2003 and 2008, and Exchange server 2003-2010); experience in all areas of local and wide area network management and administration including system configuration, setup, troubleshooting, planning, implementation, and user support; experience installing and supporting Microsoft server technologies; experience supporting telecommunications equipment. Experience and familiarity with wireless and mobile technologies. A minimum of 1 years experience with VOIP systems, with ShoreTel a strong plus. Experience with VMware, vSphere, and virtualization systems is highly desired, as is experience with high-availability design structure and disaster recovery techniques.

Other characteristics: Possession of a valid Nevada driver's license; ability and willingness to travel within city/county limits on work assignments.

Minimum Qualifications:

Any combination of education and training equivalent to the possession of a bachelor’s degree in computer science, management information systems, or other related areas; such education should be at a level which demonstrates the ability to perform duties comparable to those listed herein. Possession of a MCSE/MCSA or equivalent certification is preferred

Position:IT Technician II

Status:Full-time – Monday-Friday; Times may vary

Supervisor:Tribal Administrator

Department:IT Department

FLSA:Non Exempt

Position Summary:

This position is responsible for coordinating the overall maintenance of the network equipment and software in conjunction with Managed Services consultants and assisting employees with technological support to desktop computers, servers, applications, and other work related technologies. Duties will include hardware, software, networking, telephone and telecommunications support.

Duties:

Provides technical assistance for installation, configuration, and ongoing use of computers, approved software, and related equipment;
Monitors application software and operating systems to diagnose and resolve timely issues;
Assists with the testing, maintenance, and installation of network servers, VoIP (voice over internet protocol) phone systems, related equipment, and software;
Experience with popular corporate software systems and hardware;
Assists with help-desk service calls and end-user interaction;
Coordinates with consultants and vendor support contacts to perform regular system back-ups, resolve technical problems, and provide users with effective and efficient solutions;
Analyzes, recommends, and installs and upgrades network equipment and software to maintain the integrity and security of RSIC’s computer/network systems and phone systems;
Provides training to RSIC staff on effective use of software and hardware;
Ensures interconnectivity of diverse systems, including but not limited to: file servers, email servers, computer conferencing, VoIP phone systems, and administrative systems;
Maintains computer supplies and provides purchasing specifications to the Manager;
Assists with maintenance of software licensing records and requirements;
Performs network and telecommunication cabling as needed;
Familiarity with server hardware and software, operating systems, and administration;
The ability to interact with external vendors and supplies as necessary;
Assists with maintenance and updates to the RSIC Website ( and

Performs other job related functions as directed

Minimum Qualifications:

Associate’s Degree from an accredited college or university with a major in computer science at the time of hire or a minimum of five (5) years or more of professional experience with computer networking, repairs, and software installation and maintenance;
Computer proficiency with RSIC software applications within one (1) month of hire Blackbaud, Accufund, Microsoft Office and VoIP;
Working knowledge and experience with CAT 5/5e/6 network cabling, termination, and jacks;
Knowledge of principles and methods of computer programming as evidenced by confirmed work history and interview;
Manual, visual, and physical dexterity sufficient to perform all job related functions at the time of hire;
Age twenty-one (21) years or older at the time of hire with eligibility for the Reno-Sparks vehicle insurance program; and
Ability to successfully communicate both verbally and in writing.

Position:IT Manager

Status:Full-time – Monday-Friday; Times may vary

Supervisor:Tribal Administrator

Department:IT Department

FLSA:Exempt

Position Summary: Under the direct supervision of the Director of the Tribal Administrator, incumbent will provide lead technical supervision of IT staff and management of Reno-Sparks Indian Colony Information Technology Program. This position is responsible for coordinating and executing the overall maintenance and upgrades of the network, desktop, VoIP communication system, Broadband community service, hardware and software in conjunction with technical consultants and IT Committee. Incumbent will support management and employees with technological support of desktop computers, applications, and other work related technologies.

Duties:

provides supervision and technical assistance for installation, configuration, and ongoing maintenance of system network, desktop computers, VoIP (voice over internet protocol) communication system, Broadband community service, software, and related hardware equipment;
monitors application software and operating systems to diagnose and resolve issues in a timely manner;
provides supervision and technical assistance with the testing and replacement or repair of system network, desktop computers, VoIP (voice over internet protocol) communication system, Broadband community service, software, and related hardware equipment;
provides system administration and operation management of system network, desktop computers, VoIP (voice over internet protocol) communication system, Broadband community service, software, and related hardware equipment in coordination with consultants and vendor support contacts;
provides management and supervision of system-wide back-ups and preparation of disaster recovery plans;
provides supervision and technical support to resolve technical problems, and provide users with effective and efficient solutions;
analyzes, recommends, and installs upgrades to network equipment and software to maintain the integrity and security of RSIC’s computer/network systems and phone systems;
provides training to RSIC staff on effective use of software and hardware;
ensures interconnectivity of diverse systems, including but not limited to: file servers, e-mail servers, computer conferencing, VoIP phone systems, and administrative systems;
maintains computer supplies, technical specifications, and software licensing records;
manages and maintains the RSIC Website (
performs other job related functions as directed

Minimum qualifications: