Administration Assistant: CPD and NQT

Administration Assistant: CPD and NQT

Salary: H3.1 (£16,781 per annum, paid pro rata.

Actual salary c. £7,741 per annum)

Required: ASAP

Dear Applicant

Thank you for your interest in this vacancy.

An exciting opportunity has arisen to take on the role of Admin Assistant: CPD and NQT. We are seeking a bright, enthusiastic team player with excellent communication and ICT skills. The post is varied and will include booking CPD courses, maintaining records and working with the Assistant Headteacher (CPD). Applicants should be flexible, organised, self-motivated and able to work on own initiative. A friendly disposition and the ability to work under pressure are also essential.

The post is part time, 20 hours per week, term time only, plus 5 inset days.

If you would like to visit Nobel or have any immediate queries about this post please contact Liz Maden ().

Next steps

Please complete our application form overleaf. All applications should be made through the relevant recruitment website, or may be sent electronically to Prospective candidates are encouraged to submit their applications as soon as possible as the school reserves the right to close the advert should we feel able to appoint an appropriate candidate otherwise the closing date for applications is 11:59pm, Sunday 25 February 2018 and the interview date is Friday 2 March 2018. Please note that we do not accept CVs in place of application forms.

The Nobel School is committed to safeguarding the welfare of all of its students and staff. The successful candidate will have to meet the requirements of the person specification in order to be offered the post and will be subject to recruitment checks, including an enhanced Disclosure and Barring Service (DBS) check and satisfactory references. We welcome applications from all suitably qualified candidates regardless of age, gender, ethnicity or religion.

.

Yours sincerely

Martyn Henson

Headteacher

JOB DESCRIPTION

JOB TITLE / Admin Assistant: CPD & NQT
PUBLICATION DATE / 8 February 2018
POSTHOLDER’S SIGNATURE
AUTHORISING OFFICER’S SIGNATURE
REVIEWER / Christine Crawley
REVIEW DATE
STATUS
SALARY / H3.1

RESPONSIBLE TO:The Headteacher and on a day to day basis the School Business Manager

PURPOSE OF YOUR POST:

The Administration team provides a comprehensive support service to teachers and other support staff in the school. While not required to tutor pupils directly, the team has a marked effect on pupil learning by influencing the context in which learning takes place. This influence extends to parents and the general public for whom members of the team are often the first point of contact.

It is a responsibility of all staff to safeguard the welfare and rights both of students and colleagues. Staff should be conscious of their actions and their words and the impression and impact this may have. At Nobel we show respect to all regardless of gender, race, ethnicity, religion, orientation or age.

SHARED RESPONSIBILITIES AS A MEMBER OF THE ADMINISTRATION TEAM:

1. Help ensure the smooth running of the school.

1. Play a full part in shadowing each other’s role so that, in the event of staff absence and at times of pressure, roles can be interchanged flexibly.

1. Make constructive suggestions for improvement in administration and other procedures that are conducive to efficient and effective operation and supportive of the core purpose of the school (pupil learning).

1. Support other members of the team in the fulfilment of their responsibilities.

CONDITIONS OF EMPLOYMENT:

The Conditions of Employment for support staff are set out in the National Joint Council for Local Government Services National Agreement on Pay and Conditions of Service.

PARTICULAR DUTIES:

The following is an indicative list of duties:

• Maintain records of staff safeguarding training, chasing up certificates, updating records and arranging courses with County or the Designated DSP Officer when necessary, informing staff, booking rooms and preparing the information booklet hand-outs. Provide up to date attendance information of Child Safeguarding for reporting to governors;

• Preparing a Register for all staff to acknowledge and sign, confirming that they have read the Child Protection Policy on the school website;

• Book CPD courses for school staff, chasing up the booking forms and dealing with all aspects of communication regarding booking of inset events including travel arrangements and accommodation if necessary;

• Co-ordinate evaluations of CPD training using CPD Genie and chasing feedback comments;

• Administer and maintain the Pit Stops process using CPD Genie; liaise with the Assist Headteacher with responsibility for training to ensure the process runs smoothly; liaise with other schools to ensure attendance is logged and monitored;

• Admin Support to Assistant Headteacher (CPD)/Lead Practitioners for Professional Learning Days for UH PGCE Trainees hosted at Nobel and supplying the refreshments for the day;

• Setting up and maintain a Register of eligible Mini Bus Drivers, reviewing and booking Mini Bus driving evaluations using the HCC’s systems; Ensure staff have clean up to date driving licences (annual check);

• Administer and maintain an up to date database of staff training using the Educare Programme;

• Administer the process for NQTs; liaise with SET and HfL to ensure training is logged; Ensure observations and feedback forms are completed by mentors; arrange NQT celebration; issue invites to NQT’s for lunch with the headteacher.

• Administer and help organise the new staff induction day;

• Provide administrative support for the assistant headteacher with responsibility for training.

• Assist with the administration of the CARE system and produce certificates as required.

• Assist with processing the data for the celebration assemblies.

• Administer the selection process for the Stevenage Schools’ Partnership for the Schools Direct applications. This includes

• Downloading and vetting applicants
• Liaising with partnership schools
• Arranging interviews to be conducted by the Assistant Headteacher: Development
• Processing paperwork for applicants

• Undertake other duties which the Headteacher may reasonably require.

NOTES:

This post is part time 20 hours per week term time only (including inset). The post is subject to a flexible working arrangement by arrangement with your line manager.

Current working hours: 10.00am – 2.00pm (these times are indicative only and can change depending on the requirements of the role).

Person Specification: Admin Assistant: CPD and NQT

Essential / Desirable
SKILLS AND EXPERIENCE
GCSE Maths/English minimum grade C. / Evidence of study beyond ‘A’ levels.
Good/excellent IT skills.
Willingness and ability to participate in extra-curricular activity.
Dependability and very good organisational skills.
Excellent oral and written communication skills.
PERSONAL QUALITIES
Collegiate and supportive approach to working in a team. / Perseverance.
Good time management.
Ability to respond calmly and courteously in the face of challenge.
Ability to establish good relationships with pupils, parents and staff.
Commitment to the success of our students.
Enthusiasm and good sense of humour.
Professional discretion.
Flexibility.

Hertfordshire County Council

Job Application Form

(Support Staff in Schools)

Post Applied for: at: School

PLEASE COMPLETE IN BLACK TO FACILITATE PHOTOCOPYING

You are requested to complete this form (using supplementary sheets if there is insufficient space for any entry). All sections must be completed.

For guidance on completing this form, please look at the Guidance Notes – Support Staff document

PERSONAL DETAILS (block capitals please)

Surname/Family Name: / Preferred Title:
First Name(s): / Previous Surname:
Home Address:
Email:
Telephone (Home)
Telephone (Work)
Post Code: / Telephone (Mobile)
CURRENT OR MOST RECENT EMPLOYMENT
Employer’s Name:
Department/Section:
Address:
Job Held: / Grade: / Salary:
Date Started: / Are you still employed? Yes/No.
If YES, amount of notice required / or, if NO, the date employment ended:
Brief description of the main duties of your job:

PREVIOUS EMPLOYMENT DETAILS

Please list all your previous jobs with dates to the nearest month starting with the most recent. (You should include all periods of work experience, work placements or voluntary work and periods when you were not in employment)

From / To / Name and Address of Employer / Job Title / Reason for Leaving

EDUCATION/QUALIFICATIONS

Please give details of your education including any professional qualifications, starting with the most recent attained

Dates Attended
From / To / Name(s) and Address(es) of Secondary School/College/
University or other / Qualifications gained
(State:level/grade/date achieved)
LEISURE INTERESTS
Please state briefly what your main leisure interests are, particularly where these are relevant to the work for which you are applying.
MEMBERSHIP OF PROFESSIONAL BODIES
Name of Institute/Professional Body / Current Level of Membership (e.g. corporate) / Membership Number
Please give details of your involvement with these bodies (e.g. attendance at meetings)
TRAINING AND DEVELOPMENT
Please include details of any training (e.g. courses, seminars) and development (special projects, personal development courses) relevant to your application. Also include how you keep your job skills up to date.

REFERENCES

Please give the names, addresses and status of two referees who may be approached now, one of whom must be your present or most recent employer. References from friends or relatives are not acceptable.

1) Name: / Status:
Address:
:
Telephone:
Email address:
2) Name: / Status:
Address:
Telephone:
Email address:

If you are known to the referees by another name (e.g. previous name) please inform them of your present name and advise that we may be in contact.

From what source did you learn of this vacancy?
Are you a relative or partner of any employee or governor of the School? / Yes/No
If yes, please give details: …………………………………………………………...
Has someone else completed this form on your behalf? / Yes/No
If yes, please provide the person’s name and an explanation:

DECLARATION
I certify that the information given above and overleaf is correct to the best of my knowledge.
I understand that an offer of appointment will be subject to satisfactory references, DBS clearance, proof of identity and right to live and work in UK, medical checks and relevant qualifications.
I give consent for personal information provided as part of this application to be held in accordance with the Data Protection Act 1988.
I accept that if any of the enclosed information is found to be untrue or misleading after my appointment, I may be liable for dismissal without notice.
Signature: / Date:

In the interests of economy, receipt of this application may not be acknowledged unless specifically requested (in which case please enclose S.A.E)

YOU NOW NEED TO COMPLETE THE

PERSON SPECIFICATION FORM

Hertfordshire County Council

Person Specification Form

Name:
Job Title:
School:

PLEASE COMPLETE IN BLACK TO FACILITATE PHOTOCOPYING

You are requested to complete this form (using supplementary sheets if there is insufficient space for any entry)

It is essential that you complete and return this form

This form is your chance to show us how well you can do this job

Remember just saying you can do it is not enough; we need an example.

You can use examples from work, school, college, hobbies, voluntary work or daily life.

Example: Ability to prioritise workload
In my current job I plan my work on a daily basis but adjust it when an urgent query or problem arises, e.g. when another team member unexpectedly calls in sick. I always raise any urgent issues with my manager.
SKILLS AND ABILITIES
EXPERIENCE
KNOWLEDGE
Please note that if you are invited to interview, you will be asked about the boundaries between adults and children in a school.
Signed : / Date: