ADMIN CONSOLE PRESENTATION

INTRODUCTION

·  iLearnNYC is the NYCDoE’s Learning Environment for Blended and Online Learning.

·  Every LE has Management Systems. We have sucessfully integrated several LE Management Systems into one.

·  The Admin Console and the LE work together with NYCDoE Core Data Systems, the iLearnNYC Learning Environment, and External Vendor User Management.

·  NYCDoE Core Data Systems include ATS, STARS/HSST, GALAXY and FAMIS

·  The iLearnNYC Learning Environment is licensed from Desire2Learn, and has been customized to our specifications.

·  The LE supports enrollments and both internal and external content in individual classes, even GOOGLEDOCS – More details at LE training, mandatory

·  External Vendor have their own enrollment and management systems. These are now fully accessible through collaborative SSO and LTI technology

·  Every School will have their own profile of content licenses, and their own staff and students available for enrollment through the Admin Console

The ADMINISTRATIVE CONSOLE

·  The AC is the “School Manager” at iLearnNYC, like the Front Desk at your school

·  Access is limited: ADMIN Line only, Principals or up to 3 Principal Designees only

·  You will use it to manage Courses/Classes, Enrollments, Licenses, Direct Reports

·  This year’s AC is completely redesigned and rebuilt, so if you think you KNOW the Admin Console, here’s what it looks like NOW.

HOME AND DASHBOARD PAGE

HOMEPAGE:

·  THE DASHBOARD

o  MESSAGE BAR – Use to look for alerts and updates

o  SEARCH BOX – Use to see school, course, staff, student status

o  LICENSE USAGE CHART - Snapshot of licenses usage

o  BUCKETS OF INFORMATION - Workstream Management

o  TOOLS SECTION – Return Home, WorkQueue Details and Tools

o  HOME

CLASS PROFILE - STARS CODE GENERATION

CLASS PROFILE - STARS CODE BUILDER PAGE

·  PURPOSE - ENROLLMENT

·  CLASS TYPE – FULL/PASS THROUGH/CR

·  CONTENT TYPE – MASTER/COPY/TEACHER CREATED

·  ENROLLMENT METHOD – WIZARD/EXCEL

·  DEPARTMENT

·  SUBJECT AREA

·  COURSE DURATION

·  COURSE SEQUENCE

·  POSITION WITHIN SEQUENCE

·  COURSE TYPE

·  DELIVERY INDICATOR

·  START-END DATES

·  TEACHER OF RECORD: ROLES AT SCHOOL

·  ASSIGNED TO USER

CONTENT BUILDER PAGE

CONTENT BUILDER PAGE

·  FIRST PAGE WHERE GENERATED CLASS CODE IS SHOWN, W/ SUMMARY

·  SEARCH FILTER, PAGES CONTROL

·  ADD – NAME – SOURCE – LICENSE INFO

·  SELECT AND ADD, SEE SUMMARY in “ADDED LIST”

·  REMOVE CONTENT POSSIBLE, LICENSES MAY OR MAY NOT RECOUP

STAFF ENROLLMENT PAGE

·  STAFF LIST SEARCH BOX

·  REMINDER: TEACHER OF RECORD WAS ALREADY SELECTED

·  ENROLL BY EIN POSSIBLE

·  COURSE DROP DOWN = STARS SECTION NAME

·  STAFF SUMMARY LIST

·  GALAXY NOTES ON GALAXY STATUS: People not on budget, OUTLOOK username

·  REMOVE STAFF POSSIBLE

STUDENT ENROLLMENT PAGE

·  STUDENT LIST SEARCH BOX

·  SEARCH BY OSIS

·  ENROLL BY OSIS for SHARED STUDENTS

·  ADD - ALL- REMOVE

·  LICENSE IMPLICATIONS WHEN STUDENTS ARE ADDED

SUMMARY PAGE:

·  LAST CHANCE TO EDIT

·  CLASS PROFILE AREA

·  ASSIGNED CONTENT AREA

·  ENROLLED STAFF AREA

·  ENROLLED STUDENTS AREA

·  LICENSES SUMMARY

SEND TO LEARNING ENVIRONMENT ICON

·  SEND TO LEARNING ENVIRONMENT

·  CLASS CREATED AT iLEARNNYC.NET

·  LICENCES DEDUCTED, GRACE PERIOD CLOCK STARTS

ADVANCED TOPICS

LICENSE MANAGEMENT

·  UNLIMITED USE - INGESTED

·  PER CATALOG – APEX, COMPASS

·  PER STUDENT – iLEARN

·  PER SEMESTER – POWERSPEAK

·  PER COURSE - CLASS.COM, ARIES

·  TRANSFERRABLE – APEX, COMPASS

·  ADMIN CONSOLE GRACE PERIODS

PURCHASING

·  SKU’s and FAMIS

·  FAMIS PO’s and FAMIS GRACE PERIODS

ENROLLMENTS

·  ENROLL BY STARS SECTION

·  ENROLL BY EXCEL

·  ENROLLING SHARED STUDENTS – D75 INCLUSION – SUMMER SCHOOL

·  TRANSFERS – LICENSE RECOUPS

COURSE MANAGEMENT

·  FULL iLEARN v PASS - THROUGH v CREDIT RECOVERY

·  SHARING A COURSE - 2 OR MORE TEACHERS – ACADEMIC POLICIES

ERRORS

·  FINALIZING

·  INACTIVE STUDENTS

·  ACTIVE IN OTHER ATS ROSTERS

·  TEACHER NOT FOUND IN DROP-DOWN

·  TEACHER OF RECORD ROLE CHANGES