Address for Courier Correspondance :

Balmer Lawrie & Co,Ltd

C/O DTDC Courier & Cargo Services

GF-4, Rama Palace, Near Ajouranda Chowk,

Faridabad [Haryana] - 121001

M/s ______Enq. Ref. : IPA/Enq/Foundation Day/Feb15

Date : 17.01.2015

______DUE DATE : 22.01.2015

Dear Sirs,

Sub: Quotation for organizing and hosting an Event on 1st February, 2015 (Sunday)

Balmer Lawrie & Co. Ltd., a Government of India Enterprises under Ministry of Petroleum & Natural Gas is a multi-activity, multi technology, multi-location conglomerate with global footprints – along with its joint Ventures, encompassing diverse interests in Manufacturing Sector via, Industrial Packaging, Grease & Lubricants, Performance Chemicals and Tours & Travels, Logistics Infrastructure & Services and Engineering & Technology Services.

Our Asaoti unit of SBU – Industrial Packaging is engaged in manufacturing of MS Drums & Barrels which are supplied to M/s. India Oil Corporation, M/s. Bharat Petroleum Corporation, Ministry of Defence and also various exporters in Food, Pharmaceuticals & Chemical Industries etc.

1] Sealed / closed quotations are invited from reputed and experienced event co-ordinators / bidders for organizing an Event on 1st February, 2015 (Sunday) on the eve of our Company’s Foundation day. We are on the look out for a suitable Venue / Farm House in and around Village Piyala, Faridabad (within 10 Kms. radius).

Your sealed / closed quotation to be dropped in the tender box at our Asaoti office or to be sent at the Courier Correspondance address as given above, superscribing ‘QUOTATION FOR ORGANISING FOUNDATION DAY EVENT ON 1st February, 2015 (Sunday), to reach us on or before the due date i.e. 21.01.2015.

2] The offers are required for the following :

A Venue/Farm House having capacity to accommodate 250 to 400 numbers of persons and provision for sitting arrangements with tables and chairs for minimum 250 persons and also to have civic amenities. Organising a stage to be made out of wooden tables of low height for cultural programmes. The successful bidder for Venue/Farm house shall also be required to provide beverages (from 9.00 AM to 12.00 Noon), breakfast with Tea/Coffee at 9.00 AM and Lunch at 2.00 PM, with following menu for a guaranteed 250 persons. The no. of persons may go upto 350 Nos. Accordingly, the successful bidder shall have to make ample arrangement towards above. The charges shall be on per person basis (actual attendance, subject to minimum of guaranteed 250 persons) to be quoted in table A] below.

-2-

Menu :

a] Beverages :

Cold Drinks, Tea/Coffe to continue from 9.00 AM to 12.00 Noon

b] Breakfast : 9.30 AM

-  Veg. Sandwiches

-  Veg. Pakoras (Paneer/Potato/Onion/Spinach)

-  Chowmin

-  Veg. Manchurian

c] Lunch : 2.00 PM

-  Soup – Two veg. soups

-  Dal Makhani

-  Mix Vegetable

-  Palak Paneer

-  Salad

-  Raita

-  Papad

-  Gulab Jamun

-  Tandoori Butter Nan / Roti / Missi Roti etc.

-  Pickle

- 

PARTICULARS / BASIC
RATE / SERVICE
CHARGES- % & Amount / VAT-% & Amount / SERVICE
TAX-% & Amount / TOTAL
AMOUNT
Per person charges for items as given in Point No.2.

TERMS AND CONDITIONS

1.  Your offer should specify all the elements, mentioned above, as has been asked for, and be valid for our acceptance for a period of 15 days from the due date, for organizing the above event.

2.  Your offer must accompany this enquiry duly signed and stamped on each page, as your acceptance to the terms and conditions mentioned herein.

3.  The interested event co-ordinators /bidders should be located within 5 Kms. radius of our office i.e. from Vill. Piyala, Post. Asaoti, Faridabad.

4.  The Company reserves the right to evaluate and scrutinize all the offers / quotations to be received against

this enquiry, and place the order to the suitable party considering all factors involved such as location of venue, cost factor, easy approach and accessibility, vehicular traffic, parking space and other amenities etc etc.

5.  No event-co-ordinator / bidder will have any claim for representation and getting the order.

6.  Balmer Lawrie reserve the right to inspect the arrangements required to be made, at your premises.

7.  No enhancement / escalation in the agreed rates would be entertained.

8.  In case a conflict of interest is arisen between the Event Co-ordinator / bidder and the Company at any stage during finalization of order processing, the Company reserves the right to reject the bids of the concerned bidder.

9.  In case of any dispute is arisen during validity of contract, the same will fall under the jurisdiction of Delhi

Court.

10.  PROCEDURE OF ARBITRATION

Any dispute or difference arising out of this Contract shall be referred for adjudication at Kolkata to a sole arbitrator to be appointed by the Chairman &Managing Director of Balmer Lawrie & Co Ltd. The fees of the arbitrator, if any, shall be shared equally by both the parties.

For BALMER LAWRIE & CO. LTD

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DEPUTY MANAGER (COMM.) Signatures of the tenderer with official seal/stamp