Action Minutes of Totnes Neighbourhood Plan Task Group Meeting

Action Minutes of Totnes Neighbourhood Plan Task Group Meeting

Tuesday 1 March, Totnes Guildhall, 10.00am-11.30am

Present-Mary Coughlan-Clarke, Paul Bennett, Peter Rees, Helen Gilhespy, Faze Al, Tony Whitty, Thea Platt

Apologies - Mary Popham, Chris Balch, Helen Nathanson

Chair -Thea Platt

Task/Issues / Detail
Vision and objectives review / General comments

Mary suggested that each Task Group Lead highlight to the Steering Group any potentially contentious issues to present for further discussion (i.e. should something specific be included in the plan and how we deal with it if so)
It was noted that for most of the visions, there are between four and seven objectives, which felt like a good number to include
It was agreed that outcomes should be included as part of the vision and objectives as having outcomes would provide something to base the policies upon

It was discussed that it would be useful to have all the visions in a similar diagrammatical format - to make all the information easily digestible for the public when it comes to the consultation

Paul suggested Thea speak with the designers to see what they might be able to add at this stage in terms of how people go about putting their visions together.
The question was raised of who will maintain and update the NP document following its creation – it was felt this should be included in the plan itself to ensure the NP is a live document not just a snap shot of what people want at that moment in time. In reply to this, Paul suggestedthat we need to be realistic about what is achievable with the resources we have now and more importantly, the resources we will have in the future
Following the delivery of the NP it will be most likely down to the Town Council to follow through on the delivery of the policies put forward by the plan. It was suggested that a Steering Group remain in place following the creation of the NP but many felt that this was unlikely to happen in reality

Transport

Paul agreed what we need to do (with transport) is produce the final version and highlight the areas of contention – SG to decide as a whole if it is to be included
It was agreed we would revisit the transport vision once the group have had a chance to read and absorb the draft vision

Economy

Paul suggested Mary talk to the TIC - to find out do they have an annual calendar of events

Task/Issues / Detail
Vision and objectives review (cont.) / Environment

Faze updated the group with the most recent updates on the vision and objectives
It was suggested that ‘wellbeing’, ‘community owned infrastructure’
and ‘circular economy’ may become overarching objectives within the NP, as should the natural setting of Totnes
Action: Thea to refine the food objective with Holly. It was noted that this objective will tie in with economy
The Environment Group have still to discuss outcomes and felt there can’t be outcomes until policies are agreed. Mary suggested that maybe the best way to go about it is to decide where there needs to be policies, and in some instances there might be outcomes or processes in place of policies

Open space, sport, recreation and wellbeing

Culture and Heritage / Housing

Plans for consulting on vision and objectives /

Action - Helen / Thea to seek advice from Locality on the subject of when to seek feedback from the public on the vision and objectives – either as soon as the visions and objectives have been finalised (pre the public consultation on the draft plan or at the stage of the public consultation itself

There will be a plan as to how we go about communicating the visions and objectives (consulting the community groups will be very important as part of this process)

Next steps /

Action: Helen to copy across to the master template (i.e. the template Faze has created) all the visions and objectives to ensure all the information is presented in a similar format

Date of next meeting /