Post Title / Marketing & Admissions Administrator
Hours/Weeks per year / Term time : 20 hours per week 36 weeks a year
School Holidays:There is a reduction to 16 hours a week in the school holidays over 6 weeks.
Salary Point / WISF point scale 12-15
Emphasis / Marketing, Admissions, Admin
Line managed by / Marketing & Admissions Managers
Line manages / No line management responsibilities
Place of work / Marketing & Admissions office
Responsibilities / Admissions
- Assist Marketing and Admissions Managers in all aspects of admissions
- Acting as first point of contact for enquiries from prospective parents.
- Processing registrations and acceptances.
- Maintenance of registration and waiting lists.
- Updating the school database with prospective pupils, new starters and leavers.
- Compiling Entrance Assessment pupil information.
- Compiling and sending out offer packs and new pupil packs.
- Assist the Marketing and Admissions Managers in arranging viewings of the school for prospective parents.
- Gather data and provide regular key performance indicator (KPI) reports/admissions statistics.
- Maintain the Admissions Register monthly.
- Assist with the implementation of the Marketing Strategy.
- Assist with the publication of the termly magazine, Warwick Prep Life and fortnightly e-shots, Squirrel News.
- Provide market research data as necessary.
- Assist with competitor analysis.
- Take photographs/video of pupils/staff/events for website and publications. Keep up to date with pupils not to be photographed.
- Monitor press coverage in local papers, magazines and websites.
- Maintain library of digital photographs.
- Assist with updating the school website.
- Assist with social media platforms
- Assist with updating social media avenues for the School.
- Co-ordinate mailings for all school open days and marketing events.
- Attendance at open events (during weekends and evenings) may be necessary.
- Provide school office cover during the school holidays if required.
PERSON SPECIFICATION
Qualifications and Skills /
- Completed a broad education that includes GCSE grade C and above in English Language and Maths (or equivalent)
- Proficient in IT including Microsoft Office programs and other administration software.
Experience and Knowledge /
- Previous experience of working in a marketingenvironment (desirable)
- Experience of database operation
Abilities, Skills and, Attributes /
- Excellent administrative and organisational abilities: very methodical with good attention to detail and the ability to use initiative and to prioritise workload without constant supervision.
- Ability to write in excellent English with high standard of grammar and literacy.
- Be hard working, proactive and self-sufficient.
- Be able to work under pressure and multi task whilst meeting deadlines and producing work that is detailed and accurate.
- Demonstrate an aptitude and acceptance of working within an environment that has numerous interruptions and changing workload demands.
- Knowledgeable, articulate and friendly manner with the ability to work within a team and with the wider school community.
- Excellent telephone manner.
- Demonstrate a co-operative, reliable, customer responsive with a “can do” attitude with good communication skills both on phone and in person that allows effective communication at all levels of school staff, governors, pupils, contractors and visitors to the school.
- Creative flair.
- Sense of humour.
- Demonstrate skills in numeracy, combined with the ability to understand, track & explain data.
- Demonstrate a personality that supports working within an environment with small children and be sympathetic to the school’s ethos and aims and meet the expectations of the school’s governing body.
- Fully compliant with the statutory requirements of legislation concerning Safeguarding, including Child Protection, Equal Opportunities, Health & Safety and inclusion