RGF 4 (Tier 1 – FRC & URC) – Annual Progress ReportWBS No: ______

PI Name, Dept: ______

MINISTRY OF EDUCATION

Academic Research Fund (AcRF) Tier 1 – Annual Progress Report

Compiled list of clarifications frequently sought

Section in Annual Progress Report / Points to note
Section 4 b: Outcome/Output of Research Projects – List of publications with Impact Factor / “Impact factor”, as required by MOE, should be provided where possible.
PIs are not required to submit copies of Publication (Journal articles and Conference/Seminar papers) in the Annual Progress Report.
Section 4 b: Outcome/Output of Research Projects – List of invitations to speak at international conferences / seminars / PI should only list those pertaining to “international” Conference/Seminars, incl:
•invitations to speak at international conference/seminar;
•papers and posters arising from the research project which were accepted for presentation at international conference/seminar;
•papers and posters arising from the research project which were presented (at international conference/seminar) but not published;
•papers and posters arising from the research project which were presented (at international conference/seminar) and published;
Please distinguish between “invitation” and “participation”.
Section 4 b: Outcome/Output of Research Projects – List of Awards (National and International) / “National” and “International” awards are defined by MOE as:
•National: awards given out by organizations registered in Singapore, including government agencies and statutory boards.
•International: awards given out by international organizations.
Section 6: Manpower Training – (ii) the manpower training KPIs / Expected(for project) and Achieved(for this year)
“Expected” – the number of students indicated in the approved project.
“Achieved” –the number of students who have submitted thesis.
Section 10: Statement of Account / The Statement of Account should be the latest for the reporting FY (for e.g., for FY07, the Statement of Account should be for the duration from 1 April 2007 to 31 March 2008). Please DO NOT attach the Statement of Account as at the date of report submission.
The Expenditure figures in the table should tally with the Statement of Account attached.
Annex A – Publications, Presentations/ Conference/ Seminar, Patents and Awards / PIs should list the Publications, Presentations/ Conference/ Seminar, Patents and Awards arising from the project only. PIs who fail to adhere to MOE’s requirement risk being disqualified from future AcRF grant calls, as MOE will consider double counting of research deliverables seriously.
Annex A – Publications / Publications must acknowledge the MOE’s AcRF Tier 1 funding support and quote the official grant number from DRA/Faculty (as applicable).
This guideline should be adhered to strictly for projects approved from FY2007 onwards. PIs who fail to adhere to MOE’s requirement risk being disqualified from future AcRF grant calls.
For Tier 1 (URC and FRC) projects approved prior to FY2007, the PI should ensure that all publications arising from the Tier 1 projects w.e.f FY2007 acknowledge funding support from an AcRF Tier 1 grant (i.e. quote the official grant number) from the MOE. Publications prior to FY2007 arising from such research projects will not be penalized if these had not acknowledged MOE’s ARF Tier 1 funding support, although it would have been correct to do so.

MINISTRY OF EDUCATION

Academic Research Fund (AcRF) Tier 1 – Annual Progress Report
All information is treated with confidence. The information is furnished to the Ministry of Education (MOE) and its Academic Research Council (ARC) with the understanding that it shall be used or disclosed for evaluation, reference and reporting purposes.

All sections must be completed. Indicate “NA” where a particular section is not applicable.

Failure to submit the Annual Progress Report:

PIs who fail to submit the Annual Progress Report may have their current AcRF grants suspended and denied funding approval/support for new AcRF proposals submitted until the Annual Progress Report is submitted or as advised by the Approving Authority.

Submission Requirements:

(A)PI must submitsoftcopy (MSWord) and one original hardcopy through HOD and Vice-Dean (Research) Office to the Division of Research Administration (DRA), Office of DP (R&T).

(B)For URC projects, VDR office must submit softcopy (MSWord) and one original hardcopyby the stipulated deadline to Division of Research Administration (DRA), Office of DP (R&T)for endorsement.

Process / Submission by
Submission by PI to HOD / Deadline as stipulated by VDR Office
Endorsement by HOD and onward submission to Faculty Dean (via VDR office) / Deadline as stipulated by VDR Office
For URC projects only - Endorsement by Dean/nominee (VDR) and onward submission to DRA / 31 Aug

(Submission dates are subject to change)

Please note:
1.The PI must submit the Annual Appraisal Report for all on-going projects.
2.A satisfactory progress is required for continued disbursements of funds and will also be taken into consideration for future AcRF Tier 1 applications and for grant renewal.
3.For projects with project completion date between 1 April and 31 August, the PI needs to submit the Final report (Form RGF5 – Tier 1)only. Please refer to Form RGF5 -Tier 1 for submission guidelines and timeline – Final Report must be submitted to HOD within 1 month of project completion date for processing.
4.For WBS account/s to be suspended, VDR Office should send written request to Office of Financial Services (OFS) by 1 November.

MINISTRY OF EDUCATION

Academic Research Fund (AcRF) Tier 1 – Annual Progress Report
All information is treated with confidence. The information is furnished to the Ministry of Education (MOE) and its Academic Research Council (ARC) with the understanding that it shall be used or disclosed for evaluation, reference and reporting purposes.

All sections must be completed. Indicate “NA” where a particular section is not applicable.

PIs who fail to submit the Annual Progress Report may have their current AcRF grants suspended and denied funding approval/support for new AcRF proposals submitted until the Annual Progress Report is submitted or as advised by the Approving Authority.

Period of Report (Financial Year) : / FY200_ (1 Apr XX – 31 Mar XX)
Official Grant Number (Tier 1):
WBS Number for AcRF – Tier 1: / R -xxx-xxx-xxx-112
WBS Number for Co-fund, if applicable: / R -xxx-xxx-xxx-xxx / Co-Funding Agency
Project Title:
University: / NationalUniversity of Singapore
Approved budget : / S$ ______
Period of funding (mm/yy to mm/yy):
Original completion date (dd/mm/yy):
Actual completion date if different from the above 1(dd/mm/yy):
Expected completion date 2(dd/mm/yy):

1Based on latest approved completion date.

2If this is the expected final year of the project and there is a need to request for grant extension, please submit Form RGF1 – Tier 1 (Amendments to Project) separately.

1Principal Investigator & Collaborators

Title, Name / Role(PI, Co-PI, Collaborator) / Department, Faculty / University/ Institution

2Other Professional Personnel Involved

Title, Name / Role / Department, Faculty / University/ Institution

3Abstract of Progress Report

Please provide a 1-page summary of the progress of the project.

4Progress of Project

a)Findings

Please provide a succinct account of the findings and results for the period indicated above.

b)Outcome/Output of Research Project

Please provide the following for the period indicated abovewhere applicable, inAnnex A:

•List of publications with impact factor (Publications must acknowledge the Ministry of Education’s AcRF Tier 1funding support and quote the Official grant number)

•List of papers accepted by international conferences/ seminars

•List of invitations to speak at international conferences/ seminars

•List of patents filed/awarded and income derived

•List of Awards (National and International)

•Others – Please specify

5Manpower recruited

Please provide a list of the personnel recruited under the grant; and for each person recruited, also provide the name, post, qualification, remuneration and duration of support below.

Name / Post / Qualification / Remuneration / Duration of support

6Manpower training

Please indicate

(i) whether the grant supports any undergraduate or graduate students, or post- doctorates; and whether any of the research team member pursued a higher degree (Masters, PhD) while working on the project.

For each of the graduate students, please specify Name, Qualification attained and Present employment.

(ii) the manpower training KPIs for the period indicated above, in the table below

Expected
(for project) / Achieved*
(this year) / Remarks
No. of Masters Students to be Trained
(also indicate RS – from Faculty Budget, or Non-RS)
No. of PhD Students to be Trained
(also indicate RS – from Faculty Budget, or Non-RS)

*Achieved – thesis submitted. Thesis of postgraduate students must be directly related to project.

(iii) the training courses attended by the PI or collaborators specifically in relation to the project in the period indicated above.

Course Name / Duration and Other Details / Attended by (PI, Co-PI, Collaborator, Research Staff)

7Equipment purchased

Please provide a list of inventorized equipment purchased under the grant, and for each piece of equipment, its date of purchase and purchase price in S$.

S/No / Description / Date of Purchase / Purchase Price in S$

8Problems encountered

Please highlight any problems encountered in the course of the project and propose solutions.

9Deviations from original proposal

Please highlight deviations, if any, in the aims and/or methodology from the original proposals and provide justifications for the deviation(s).

10Statement of Account

Please enclose the latest statement of account of the above project from your Finance Department. The statement should reflect the approved budget and the expenditure in the year reported in terms of manpower, equipment, consumables and others, as well as the balance available.

EOM
($) / Equipment
($) / OOE
($) / Total
($)

Grant approved 3

Expenditure todate (31 Mar XX)
Balance
Utilisation rate (%)
(Expenditure/Grant approved) x 100

3To reflect current approved grant taking into account any variations approved previously.

11Brief outline of the project plan for the next 12 months.

12Signing of Report

Principal Investigator (PI)
I declare that the information provided is true and complete to the best of my knowledge
Name / Signature / Date

Important note: Principal Investigator should also submit a softcopy of this report in MSWord format through HOD to VDR Office.

Please save MSWord file as “RGF4_T1_ PI’sName_WBSNo_yyyy.doc”

For example: RGF4 _T1_Name_R000000000112_2007.doc

13Endorsement

Head of Department (or nominee)
Please provide comments on progress of project, utilisation rate of grant etc.
Continuation of project funding is:
(*For Not Supported cases, please state reasons and indicate if funding is to be suspended, terminated or other course of action required)
 Supported or  Not supported*
Name / Signature / Date
Dean of Faculty/School (or nominee)
Please provide comments on progress of project, utilisation rate of grant etc.
Continuation of project funding is:
(*For Not Supported cases, please state reasons and indicate if funding is to be suspended, terminated or other course of action required)
FRC project:  Approved or  Rejected*
URC project:  Supported or  Not supported*
Name / Signature / Date
Director, Division of Research Administration (DRA), ODPRT(or nominee)
Continuation of project funding is:
(*For Not Supported cases, please state reasons and indicate if funding is to be suspended, terminated or other course of action required)
URC project:  Approved or  Rejected*
Name / Signature / Date

Annex A

Format for reporting outcome/output of research

Note: Please complete one table for each publication / Presentation / Patent / Award. Add more tables as necessary.

Publications

#Status / Published / In Press / Accepted/Submitted
Author Names
Title of Article
Journal Name
Publisher
Year/Issue/No.
Page No.
Impact Factor
#Delete as appropriate.

Presentations/Conference/Seminar

Author Names
Title of Article
Conference Name
Page No. of Abstract
Organiser/Publisher
Country/State
Date

Patents

#Status: Filed/Awarded
Author Names
Title of Patent
Covering Countries
Filing Office
Date of Filing
Date of Award
Income derived ($)
#Delete as appropriate.

Awards (National and International)

Name of researcher/s / Name, Department, Faculty, University/Institution
Title of Article
Name of Award
Awarding Authority
Date Awarded
#Delete as appropriate.

wef Apr 08

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