Pricing Update:

There are several things that are necessary to update your prices:

1.  you must have a way to get the prices into your computer

2.  you must apply the new prices

3.  you must communicate those prices to your main frame system

Ways to get prices into your computer system:

1.  manually look up each drug and change the AWP price. If you do this make sure that you choose 2,1 from the ZERO menu to get to the drug master file and that you press F6 on the price to charge the patient. This will put 0.00 in the amount to charge the patient which will trigger the price to be recalculated when you press ESC to leave the drug master file. You can change as many prices as you like and they will all be recalculated when you press ESC.

2.  your wholesaler can export all their prices by NDC number – we can pull this in and match it to the NDC numbers in your drug master file and update all corresponding drugs. Most wholesalers are supported. If you are not sure, call tech support and ask. You can manually update prices if you like as well as use the automatic way. Most users use the automatic way once a quarter but some update their prices once a year.

Ways to apply new prices:

1.  you can choose 2,1 from the ZERO menu so that you are in the drug master file, changing the amount to charge the patient to 0.00 will force the price to recalculate when you press ESC to leave the drug master file. The system will use the prices you have set up in the pricing file (6,7,6) and by assigned payor type (6,7,7). Usually, all the records in the 6,7,7 option have a “1” beside them.

2.  You can run 6,7,4 to update all the patient charges by applying the pricing formulas.

3.  MediTech facilities can use 6,7,8,5 to create a file for sending their new patient charges to the mainframe. Most other sites can have a special export set up by calling tech support. There is no charge for this.

Acculine Pricing Export (Getting prices into Rx-Link)

First, Go into Acculine, choose UTIL from the main menu line, then Imp/Exp then Export Price Changes:

Then choose “Bergen” from the next screen:

On the following screen, accept all defaults and simply click on OK . You will see your hard disk drive light flicker, but the screen will not indicate anything is happening. Be patient! After a few minutes (< 10 minutes) you should see a message indicating al is done.

You are done in the Acculine System. Now exit out of Acculine and sign on to RxLink (Note: this is for Rx-Link version 7.54 and greater only) and execute the keystrokes to go to the Acculine Imports - 244 will display the screen seen below. Run 61 to import the newly-created price file from Acculine, and then run 62 to match the NDCs and update your AWP & Contract prices.

AFTER you have completed 61 and 62, you must also run 66 to actually calculate the prices per dose for patient charging.

The first screen below is what you see when you run 61, from the 244 menu while the second screen is what you see when you run 62 from the 244 menu.

This will run quickly, printing a list of all the drugs that have been located by matching the NDC number in the Drug Master against the NDCs imported from Acculine.

At this point the AWP & Contract prices have been updated, but not the price per dose to the patient.

To update those, run the report 66 on menu 244.

If you let this report run without changing the fields, it will NOT CHANGE ANYTHING in the drug master. By default it just shows you what it WOULD have changed, so that you can inspect the printout and find any drugs with the wrong number of doses per container. THIS IS VERY IMPORTANT! Make sure that you don’t have drugs with wildly wrong prices before you run this report “for real”. How to run the report for real: If you change the field labeled: “Update Primary (First Field Charges)” from a “N” to a “Y”, all new prices will be calculated. THIS IS FOR REAL!

Be sure you turn in the changed prices report to the business office to update their computer, so that the new prices to the patient are actually implemented.

Kindred Hospital Facilities:

Choose 6,7,8,5 to send your information over to MediTech on diskette. Put a diskette in the floppy drive and press F2. Indicate that you want 8 digits and type 412 in the next field and 416 in the field under that and press F2. Follow the directions from then on.

Crown Software, Inc. Technical Support Document 5/2000