Computers, Electronic Mail, and Voice Mail Usage
Acknowledgment Form
This form should be signed by all employees using electronic communication systems to protect the interest of both the company and its employees.
The electronic systems (hardware, software and networks) provided to BVARI employees to use at work, or in conjunction with their work, are the property of BVARI and/or the Department of Veterans Affairs. These systems are to be used exclusively for work-related matters. Therefore, no one is to do anything that causes interference to the network or work of others.
Use of these systems for personal business or other personal uses is a violation of company policy and federal policy and will subject the violators to appropriate disciplinary action up to and including termination. BVARI has a legitimate business interest in all materials generated by, transmitted through, or stored in these systems, in ensuring the use of these systems is within the requirements of this policy and in monitoring adherence to this policy. There is to be no display or transmission of sexually explicit images, messages or cartoons, or any transmission of electronic mail communications that contain ethnic slurs, racial epithets or anything that may be construed as harassment or disparagement of others based on their race, national origin, sex, sexual orientation, age, disability, or religious or political beliefs. BVARI reserves the right to audit these systems and their contents at any time, without specific prior notice. However, individual employees and supervisors should not attempt to gain access to another employee’s computer or electronic mail messages without the latter’s expressed permission. Upon hiring each employee must sign the “Computers, Electronic Mail and Voice Mail Usage Acknowledgment Form” relating to this policy.
As an employee of the Boston VA Research Institute, Inc., (BVARI) I, , recognize and understand that BVARI’s electronic and voice mail systems and computers are to be used for conducting BVARI’s business only. I understand that use of this equipment for private purposes is strictly prohibited. I agree not to access a file or retrieve any stored communication other than where authorized unless there has been prior clearance by an authorized BVARI representative.
I am aware that BVARI reserves and will exercise the right to review, audit, intercept, access and disclose all matters on BVARI’s e-mail system at any time, with or without employee notice, and that such access may occur during or after working hours. I am aware that use of a company-provided password or code does not restrict BVARI’s right to access electronic communications. I am aware that violations of this policy may subject me to disciplinary action, up to and including discharge from employment.
I authorize that I have read and I understand BVARI’s Computers, Electronic Mail, and Voice Mail Usage Policy.
Signature Date