September 2013
Dear Applicant
Accounts Payable Assistant
Thank you for your interest in this role. Enclosed is the information you will need to assist you in completing your application. To apply for this role you must complete the application form provided in this pack and return this by the closing date. It would also be helpful if you could indicate if there are any dates during the recruitment timetable that you will be unavailable. Please note that CV’s will not be accepted. We should also be grateful if you would complete the equal opportunities monitoring form. It is not mandatory to complete this, and the information is requested purely for equal opportunities monitoring purposes, in line with our commitment to equality and diversity.
Applications should be emailed to or posted to the HR Team, Kensington & Chelsea TMO, The Hub, 292a Kensal Road London W10 5BE. We would suggest that you email your applications to us wherever possible, to avoid delays.
The full recruitment timetable for the role is:
Closing date: 5pm, 18th October 2013
Interviews/ Testing: 6th November 2013
If you have any queries, please contact the HR team on 020 8964 6054 or via
We look forward to hearing from you.
Yours sincerely
Shupta Rani
HR & Payroll Administrator
Contents
Page
About Kensington & Chelsea TMO 3
Job description and person specification 4
Structure charts 7
Terms and conditions 8
Press advertisement 9
Further information about the KCTMO can be found at www.kctmo.org.uk.
About Kensington & Chelsea TMO
The TMO was formed in 1996 when the Royal Borough's tenants and leaseholders voted to take over the management and improvement of their own homes. We were the first borough-wide tenant management organisation in the UK and the only tenant led ALMO - a not for profit company providing landlord services to almost 10,000 homes in Kensington and Chelsea.
We employ about 200 staff in offices situated around the Borough and were awarded ‘three stars – excellent prospects’ by the Audit Commission in 2006.
Over the last few years the TMO has undergone change in relation to its Constitution and Board, and more recently, in relation to the Executive Team. A new Chief Executive, Robert Black, joined the TMO in May 2009. Robert is committed to developing and continuously improving the TMO, in partnership with the TMO Board, residents, staff, the Royal Borough of Kensington and Chelsea (RBKC) and a range of external stakeholders to ensure that the TMO makes a real difference by providing excellent services and value for money.
This is an exciting time to join the TMO and to help shape the organisation in its aim to become the best social housing landlord in London.
Further information on the TMO can be found at www.kctmo.org.uk
Job Description
Job Title / Accounts Payable AssistantReports to / Principal Accountant
Job Purpose / 1 To process online payments with speed and accuracy of data entry.
2 To develop and maintain day-to-day financial procedures.
Salary / Range B, Scale 3 –4 (£19,032 - £22,422)
Location / The Network Hub 292a Kensal Road London W10 5BE
Responsibilities / 1 Setting up new suppliers on the accounting systems.
2 Matching, batching, coding and filing high volumes of purchase invoices on a daily basis, gaining authorisation for payment, processing the payment run & expenses, reconciling supplier statements.
3 Resolving basic enquiries from internal and external parties impacted by payment cycles.
4 Assisting with year end reconciliations and compilation of reports as required for the Audit.
5 Ensuring the supplier terms of payments is consistently met.
6 Providing clerical administrative support to the overall Finance Section and the Director of Finance.
7 Performing routine adjustment entries to the ledgers in accordance with laid down procedures.
8 Undertaking any other duties in line with the general level of responsibility of the post.
Person Specification
Job Title: Accounts Payable AssistantDepartment: Finance
Criteria / Essential / Desirable
Knowledge and Experience / Purchase ledger background using electronic banking systems preferable.
Bank reconciliation experience preferable.
Attention to detail and ability to produce accurate high quality work to tight deadlines.
An effective manner in dealing with telephone and face-to-face communications.
Ability to design and use intermediate level of Microsoft Excel spreadsheets for e.g. sort, filter, totals, sub-totals, tables, search functions, etc.
Ability to prepare basic reports on straightforward matters using Microsoft Word. / Experienced in a similar role
Knowledge of JD Edwards, Great Plains accounting system and Academy housing system.
KCTMO Staff Behaviours: / Plans and organises work
Listens to others
Problem solves
Drive for results and commitments: to make service
Improvements / Shows integrity
Shows customer focus
Shows team working focus
Learns from mistakes
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Terms and Conditions
Salary
You will be paid monthly - on the 15th of the month - and your pay is to be credited to your bank or building society.
Hours
A 36-hour week is worked, but you will be expected to work the hours necessary to discharge the duties of the position.
Annual leave
Your annual leave is dependent upon your conditions of service and length of continuous service. The annual leave for this position is 23 days per annum and 28 days after 5 years service.
Probation
All employees have a standard probationary period of six months.
Season Ticket Loan
Interest-free season ticket loans are offered from six months service, which are paid back in monthly instalments through the payroll.
Pension Scheme
The TMO is an admitted member of the Local Government Pension Scheme, which is a final salary pension scheme. The scheme provides for an employee contribution of either 5.9% on annual salaries from £15,101 to £20,800, 6.5% on annual salaries from £20,801 to £34,700 or 6.8% on annual salaries from £34,701 to £46,500. An additional contribution is payable by the employer.
Other benefits
Access to a health scheme, modern working environment and a range of learning and development activities.
Advertisement
Kensington and Chelsea TMO is the first borough-wide housing organisation to give residents the power to decide how best to manage and maintain their homes. With 10,000 properties, we are looking for people who share our vision for the future.
Accounts Payable Assistant
£19,032 – £22,422 pa plus benefits
Playing a vital role behind the scenes, you will join a small, busy department and take responsibility for processing online payments on behalf of our clients. This is a varied role which involves setting up new suppliers on the accounting system, processing large volumes of invoices on a daily basis, resolving wide-ranging enquiries and assisting with year-end reconciliations.
Experienced in similar roles, you will bring fast and accurate data entry skills and excellent IT skills including intermediate Excel. Exposure to purchase ledgers using electronic banking systems would be an advantage, as would proven flair for bank reconciliations. Above all you are self-motivated with the ability to work well under pressure and meet deadlines and targets with limited supervision.
In return we offer excellent training opportunities, flexible working arrangements, a final salary pension scheme and travel card loans.
For an information pack please log on to our website www.kctmo.org.uk and click on jobs or telephone 020 7605 6052.
Closing date: 5pm, 18th October 2013
Interviews and Testing will be held: 6th November 2013
The TMO is an equal opportunities employer
No Agencies Please
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