Terms of Reference (TOR) Of

Account Assistant- (PAF II-AF-NS-Ind-37)

1. BACKGROUND AND INTRODUCTION

Poverty Alleviation Fund was Established in 2004 and govenred by PAF Act 2063. The Poverty Alleviation Fund (PAF)-Nepal, aims to develop and implement programmes that address the challenges confronted by vulnerable peoples. This is achieved by involving poor and disadvantaged groups as partners in such efforts. PAF is an autonomous entity, the organization is presently implementing its program in 59 districts through morethan 390 Partner Organizations, benefiting more than 0.7 million poor households.

Two earthquakes hit some parts of Nepal on April 25th and May 12th, severely affecting the Central and Western Development Regions. The disasters caused more than 8,300 deaths and injured over 16,500 people. The earthquakes caused significant damage to houses, agriculture, transport, irrigation, and communications infrastructure. The earthquake also triggered extensive landslides and avalanches causing further damage and disruption to essential services.Aapproximately 770,000 homes, of which 550,000 have been destroyed. To date, PAF has mobilized and made agreements with 26,511 Community Organizations to implement various sub-projects. PAF activities are demand-driven focusing on activities related to income generation (IG) and infrastructure.

As one of the largest social funds set up by the Government of Nepal, PAF is financed by the World Bank and IFAD. PAF has a widespread presence in the affected areas. Out of 59 PAF’s program districts, 14 were affected by the 2015 earthquakes, with severe damages reported in 7 districts.

PAF intend to hire an individual consultant to support on Account sectionto disbursh the budget to the earthquake affected communities support.

2. SCOPE OF WORK

Review, study of PAF rules, regulation, bylaw, manual, norms, guideline, directives etc. and assist to prepare books of account.

3. RESPONSIBILITIES OF CONSULTANT

Following responsibilities will be as mentioned below:

  • Timely payment of advances to Staffs, , Service Agencies, Vendors, Consultants etc and their timely settlement after the document received in Finance Department
  • Ensure that all the expenditures are made in accordance with the PAF rules and procedures
  • Timely payment of COs and POs
  • Ensure document of each and every payment of PAF
  • Timely submission of VAT related information to Inland Revenue department.
  • Timely preparation of Advance related documents for reporting purpose
  • Assist to Prepare IPR Reports.
  • Assist to Prepare Status Report
  • Ensure safe and smart file management
  • Assist to update and rectify FMIS system data error
  • Facilitate during the process of internal & external audit of PAF.
  • Any other assignments as given by Account officer/s.

4. CLIENTS INPUTS

PAF will provide orientation/trainings, guidance, working spaces, and computers office telephone for official uses. Monthly remuneration as per agreed rate.

5. REPORTING REQUIREMENTS

Timely reporting and prepare books of accounts of transaction

5. QUALIFICATION AND REQUIREMENT:

Intermediate degree in Management or equivalent with 2 years working experience in computer based software accounting of foreign aid projects/programs.

6. PAYMENT TO THE CONSULTANT

The payment will be provided in monthly basis.

7. CONSULTANT SELECTION METHOD

"Individual consultant selection method " in accordance with the procedures set out in the World Bank's Guidelines Selection and Employment of Consultants under IBRD and IDA Credits &Grants by World Bank Borrowers (January 2011 Revised July 2014) Selection Based on Consultant Qualifications. Selected consultant must be registered in VAT.

8. DURATION OF THE ASSIGNMENT

Duration of the initial assignment will be one year from the date of agreement. If the performance of the consultant found satisfactory this assignment may be extended.