Accommodation Booking form for C*Change Conference (UCT)

12 – 13 November 2011

To: Melanie Shipway –

Tel: 011 950 6193 Cell: 074 192 4670

Fax: 011 950 6028 or 086 602 0287

Name of delegate:______

Physical or Postal Address:______

Tel No: ______Cell No:______

Fax No:______E-mail:______

Please indicate single or twin accommodation:

Singles: R1,262.40 per night – bed and breakfast only: ______

Twins: R758.70 per person per night sharing – be and breakfast only: ______

Bank:ABSA Bank, Market St, Johannesburg

Account Number:405 0520 309

Account Name:Recreation Africa Leisure Industries (Pty) Ltd

Branch Code:508005

Reference: 00000

1.1.The client shall be liable to pay the balance of the pro-forma amount, in the sum of R000,000.00,_ (Balance of payment), which shall have cleared into the Supplier’s bank account by no later than 16H00 on the 00/00/20___. Proof of the aforementioned payment must be received by the Supplier before the close of business on this date.

1.2.Where credit facilities are sought by the Client, such credit facilities must be applied for and correctly authorised by the Supplier in writing. The balance of a bill arising from a booking subject to credit facilities shall be due immediately upon presentation of the final invoice.

1.3.These payment terms are non-negotiable and subject to the Supplier’s cancellation policy.

  1. CANCELLATION/POSTPONEMENT:

In the event of the Client cancelling or postponing the booking of Reference Number: 00000, the following will apply:

2.1.If written notification from the Client to the Supplier is received by hand, telefax or e-mail prior to 21 (Twenty One) days of the date of the arrival, there will be no charge;

2.2.If written notification from the Client to the Supplier is received by hand, telefax or e-mail between 21 (Twenty One) days and 14 (Fourteen) days of the arrival, a cancellation fee of 50 % (Fifty Percent) of the amount reflected on the pro-forma invoice will be raised for immediate payment by the Client;

2.3.If written notification from the Client to the Supplier is received by hand, telefax or e-mail less than 14 (Fourteen) days prior to the date of arrival, the pre-payment will be forfeited and the balance will be invoiced for immediate payment by the Client;

2.4.In the event of the Supplier having to cancel or postpone the booking of Reference Number: 00000, the Supplier will refund all monies received from the Client pertaining to such booking.

  1. CONDITIONS OF USE:
  2. The Supplier operates with a full “On Consumption Liquor License” and no alcoholic or non-alcoholic beverages are allowed to be brought onto the premises by the Client, the Client’s employees, the Client’s guests or invitees.
  3. Whilst the Supplier takes all reasonable precautions, if the Client requires specific additional security, this can be provided by the Supplier and is subject to prior written quotation and the written acceptance of such quotation by the Client.
  4. Should the Client arrange its own security, this can only be done with the prior written permission of the Supplier.
  5. No persons shall be allowed to bring any firearms and/or dangerous weapons (as determined by the Supplier in its sole discretion) onto the premises, without the prior written permission of the Supplier and subject to the Supplier’s direction in regard to the safekeeping of such items.
  6. The Supplier shall be entitled, from time to time and at any time, to amend these conditions of use and/or to impose additional conditions of use, which shall be strictly adhered to by the Client.
  1. INDEMNITY:
  2. The Supplier and/or any of its employees do not accept any responsibility for any loss or damage sustained by the Client, the Client’s employees, the Client’s guests and/or invitees, however occurred, whilst on the Supplier’s premises.
  3. The Supplier does not accept any responsibility for any losses, damage or inconvenience caused to the Client due to, but not limited to, power or municipal water failures, force majeure, Acts of God or any other cause not reasonably within the Supplier’s control.
  4. The Supplier reserves the right, at any time, to move the Client to an alternative hotel or premises of similar standard in the area at no extra charge to the Client.
  5. The Supplier strives to improve its facilities on an ongoing basis and consequently refurbishments and/or building operations can be expected from time to time. Every effort will be taken to ensure no inconvenience is cause to guests. The Supplier shall however not be liable to the Client for any inconvenience, damage or loss caused by such refurbishments and/or building operations, on the terms of clause 11.1 above.

4.5.The Client agrees that the cost to the Supplier of all damage or loss caused by the Client, the Client’s employees, Client’s guests and/or invitees, in respect of the venue, cutlery, crockery, linen and furniture, will be charged directly to the Client.

  1. COMMERCIAL TERMS:
  2. The Supplier reserves the right to, at any time, to increase its prices (whether quoted or in terms of prevailing price lists) without prior notification to the Client.
  3. The Client accepts liability for all extras not covered in the pro-forma invoice (e.g. laundry, bar, telephone, etc.) and shall settle these prior to departure. The Client will be liable for payment of all outstanding amounts immediately upon demand. The prices of extras shall be in terms of the Supplier’s prevailing price list, subject to clause 12.1 above.
  4. The Client accepts that it is liable for the whole outstanding amount due to the Supplier, even if the booking is done through an agent.
  5. Payment shall be made by the Client to the Supplier in terms of clause 8 above or, where credit facilities have been provided, immediately upon presentation by the Supplier to the Client of the Supplier’s final invoice.
  6. Payment shall be made by bank deposit or electronic funds transfer into the bank account of the Supplier. The Supplier may in its sole discretion accept any other method of payment from the Client, including payment by way of Credit Card.
  7. The Supplier may in its sole discretion require the Client to provide a Credit Card authorisation as a pre-condition for any booking.
  8. All payments to be made by the Client to the Supplier shall be made free of bank charge or commission, without deduction, demand or set-off, in the currency of the Republic of South Africa, unless agreed otherwise by the Supplier in writing.
  9. The Supplier shall charge interest on any overdue amount/s at a rate of 2 % (Two Percent) per annum above the ruling prime interest rate.
  10. Any credit facilities granted by the Supplier to the Client may be withdrawn at any time by the Supplier upon written notice to the Client, in the sole discretion of the Supplier and for any reason whatsoever, whereupon all future bookings shall be strictly on a pre-payment basis.
  11. A certificate under the hand of any director and/or manager of the Supplier (his designation need not be proved) as to the existence and amount of any indebtedness of the Client to the Supplier shall be prima facie proof of the contents and correctness thereof.
  12. In the event of the Supplier having to enforce any of its rights against the Client, the Client agrees to be liable for the attorney and own client costs incurred by the Supplier, including collection commission and tracing agent’s charges.
  13. The parties hereby consent, in terms of Section 45 of the Magistrate’s Act, No. 32 of 1944, to the jurisdiction of any Magistrate’s Court having jurisdiction, notwithstanding that any proceedings would otherwise be beyond the jurisdiction of such Court.
  14. In the event of any default on the part of the Client in respect of the payment of any amount/s which is due to the Supplier, the Client hereby consents and authorises the Supplier to furnish the name, credit record and repayment history of the Client to any Credit Bureau as a delinquent debtor.
  15. The Client hereby selects as its chosen domicilium citandi et executandi for all purposes arising out of this Contract its physical address as follows:

______

5.15.The Supplier may cede and/or assign any of its rights and/or obligations in terms of this Contract to any third party, with the Client hereby giving its prior consent thereto.

5.16.This Contract shall represent the entire agreement between the Supplier and the Client in respect of the subject matter hereof and no alternations and/or additions shall be of any force and/or effect unless agreed to by both parties, reduced to writing and signed by the Supplier and the Client. This clause shall be read subject to clauses 10.5 and 12.1 above.

5.17.No indulgence, extension of time, relaxation or latitude which the Supplier may allow to the Client shall constitute a waiver by the Supplier of any of its rights, nor act as an estoppel against the Supplier in respect of any of its rights and/or remedies.

5.18.This Contract shall in all respects be governed by and construed in accordance with the laws of the Republic of South Africa.

CLIENT

I, the undersigned ______[print name], hereby warrant that I am duly authorised to make and sign this Contract and that any information provided on behalf of the Client is correct. I further acknowledge that by signing this Contract, the Client is legally bound by the terms and conditions as set out in this Contract.

Signed: ______Date: ______

Designation: ______

PAYMENT BY CREDIT CARD:

I, [Name on Card] ______authorise Misty Hills Country Hotel, Conference Centre & Spa to debit my Credit Card Number:

______Expiry Date: ______

CVC: ______.

Signed: ______Date: ______

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