Post Title: / Sr. Finance Officer
Organization: / Ministre of Rural Rehabilitation and Development
Duty Station: / Kabul
Duration: / One Year Extendable
No. of Post: / 1
Sex: / Female/Male
Nationality / Afghan
Salary: / Base on Organization Salary Scale/Base on Qualification and Experience
Announcing Date: / 30 July 2012
Closing Date: / 13 August 12
Submission Email: /
Background: / The Ministry for Rural Rehabilitation and Development (MRRD) is responsible for a portfolio of national development programmes which provide service delivery through rural infrastructure (including tertiary roads, water supply and irrigation) and develop local governance institutions at the sub-national level.
MRRD is engaged in a change management process which describes the institutional changes that the Ministry will undergo in the next five years. The change management plan lays out the steps for migrating programmes’ core functions to MRRD Directorates and for aligning all programmes with MRRD policy. It also designs a decentralisation process that will be initiated in regional MRRD Offices.
Job Summary: / 1. You will be playing as a member of finance team where you will report to Sr. Finance Officer and Finance Manager
2. Accountable for preparing monthly/quarterly & need based financial reports. It should be prepared in the light of those support documents which are prerequisite for the eligibility of expenditures per project requirements and rules of the Government of Islamic Republic of Afghanistan (GIRA)
3. Maintaining proper separate cash book for each grant. Cash book should be updated and reconciled with cashier book of records preferably on daily basis and necessarily every week
4. Maintaining proper separate fixed assets register for each grant. Fixed assets of value should be recorded at the time of delivery in the format developed by MRRD finance department or provided by the project if any
5. Preparing and updating budget verses actual (BvA) expenditures report for each grant separately. It should state the actual expense position against the approved budget in each budget line which should be updated at least once a week
6. Book keeping for advances received from Ministry of Finance for block grants. Advances from MoF need to be liquidated latest within 28 days of the receipt in the forms and formats provided by MoF for head quarter and within 3 months for provincial offices
7. Proper hard filing of all incoming and outgoing documents, payments, allotments, taxes, grant agreements, contracts etc. All files should be filed the way which could be safe from un-authorized use and easily accessible by authorized staff
8. Accountable for preparing monthly payroll for all staff within your work scope and making sure that all requirements of the government and donor(s) are satisfied
9. Making all type of entries in MRRD Database for all projects. All entries in the database should be made precisely, accurately and in a timely fashion which are then subject to cross checking by your immediate supervisor
10. Responsible for preparing annual expenditure report (راپورقطعیه مصارف) which should include budget amendments, allotments, expenditure, and revenues according to the requirements of the format provided by MoF
11. Checking and ensuring that all expense support documents are enclosed and are eligible in the eligibility criteria of a particular project and the government of Afghanistan. No transaction should be made unless a solid and accurate evidence is provided to prove and justify eligibility of the transaction
12. Reconciling allotments, expenditures, revenues etc. with AFMIS record on monthly, quarterly and/or per need basis
13. Reconciling each grant cash book with the bank statement provided by Da Afghanistan Bank at the end of each month or per need basis
14. Processing and tracking all payments of the projects sent to SDU. Payment tracking sheet should be maintained and updated on daily basis supported by close follow up with MoF liaison officers plus transaction check in Da Afghanistan Bank update statement. Before sending documents to MoF, make sure that all support documents copied for our internal use and for future reference which then needs to be filed in a proper, acceptable and chronological order
15. Liquidation of donor funds. If donors require to have liquidation report(s), the same should be prepared and provided in the format developed by MRRD finance department or provided by donor if any
16. Proper handle of operational expenses of the projects. All operational expenses of the projects should be critically checked and evaluated in the eligibility criteria of the government of Afghanistan and donor specific requirements (type of expenditure, budget line, authorization level etc.)
17. Attending meetings especially relevant to your scope of work while being well-equipped with update, accurate and relevant information
18. Physical inventory count. Physical inventory check and count should be made at least once a year where the availability and of each project inventory – furniture, equipment, fixed assets etc. – should be assured
19. Preparing FMRs for the projects at the end of each quarter or per project requirements if any. FMR should be prepared in the light of available support documents the way where we are equipped with enough defensive tools
20. Assistance in budget preparation of the Economic Regeneration Program. Enough financial input should be provided to program staff in order to come up with realistic and/or close realistic budgeting
21. Serious follow up of advances. All advances are to be recorded in the advance ledger and a separate advance ledger should be maintained for each project.
22. Preparing summary of expenditure (SoEs) report for each project. Before sending SoEs to MoF, all required support documents should be critically prepared, checked and singed from authorized source
23. Any other task assigned by supervisor
Qualification / · Completion of higher education is preferable in a related field such as Business Management/Finance and Accounting;
· At least Four years of experience in managing financial systems/administrative in government, NGOs and UN agencies;
· Knowledge of PC Software (i.e. MS Office, Internet and other programming);
· Excellent English, Dari & Pashto communication skills, written and spoken;
· Able to adjust him/herself with different environments;
· Ability to work well under pressure.
Submission Guideline: / Submission Guideline:
Hard Copy
Interested Afghan National Applicant should submit their CV and a cover letter explaining your interest and suitability for the post please indicate the vacancy number on the envelope addressed to:
Dr Sayed Matiullah Wahidi
Head of Human Resources
(Contracted Staff)
Ministry of Rural Rehabilitation and Development
Darulaman, Nila Bagh Road, Beside Cure International Hospital, Kabul, Afghanistan
Online applications:
You may also apply online through:
HRCSD
Phone: (0093) 020 25 20 410
Please submit ONLY your application electronically and mention the Title of the position plus Vacancy Number in the subject of the e-mail; please do NOT submit any other supporting documentation or educational certificates with your application. If you are short listed you will be asked to submit electronic copies of your educational certificates and if you are invited to interview you will be required to present the originals of certificates.
Applications will not be accepted after the closing date. Only short-listed candidates will be contacted for interview.
Note: In the interests of open and fair competition and a merit based selection process applicants are advised that lobbing for a position , whether by the applicant or by any person acting on his or her behalf, shall result in the immediate disqualification of the candidate from further consideration. Applicants are strongly advised to inform potential supporters of this restriction which shall be strictly enforced.
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