Academy for Math Engineering and Science (AMES)

Academy for Math Engineering and Science (AMES)

Fiscal Consultant

**Applicants must have previous school finance experience to be considered

Maintains the integrity and accuracy of the accounting system and associated internal controls.

·  Account numbers

·  Class Code (program) numbers

·  Back up of QuickBook files

Payroll set-up and maintenance

·  Prepare payroll liabilities for payment

·  Monthly retirement reports to the Utah Retirement Systems (URS)

·  Enter Salary amounts for Salaried employees

·  Payroll items

·  Yearly Salary Schedules

·  Group Insurance Schedules and Options

Prepares regular financial reports for the AMES Board and attends Board meeting.

·  Budget vs actual for each Board Meeting (YTD and Monthly)

·  Balance Sheet

Reconciles bank statements, PTIF accounts and general ledger monthly.

Reconciles monthly billings for group insurance and prepares them for payment.

Reconciles Health Savings Account and Flexible Spending Account information to insure the proper amounts are withheld through the payroll system.

Reviews and enters the monthly allotment report from USOE.

Prepares and enters journal entries as necessary.

Files all required financial reports with the State and Federal Governments.

·  W-2’s , W-3, Quarterly 941

·  TC941, TC941R, State Sales Tax Report

·  Yearly 940 (AMES Foundation)

·  Charitable Organization Permit (Foundation) due April 1

·  Unemployment Quarterly Report, Workers Compensation yearly report

·  Annual Budget filed through UPEFS (due July 15)

·  Annual Financial Report and Annual Program Report through UPEFS (due Oct 1)

·  Transparency filings (Annual Payroll and periodic data uploads)

Prepares the yearly budget in cooperation with the AMES Principal and continually reviews and updates the budget as circumstances change throughout the year.

·  Alerts the AMES Principal of any problems with the Budget

·  Alerts the AMES Board of any problems with the Budget

Files reimbursement requests regularly as needed for restricted federal and state programs.

Attends periodic trainings to insure AMES is complying with all State and Federal Guidelines.

Cooperates with the AMES Principal in preparing the Utah Consolidated Application (UCA).

·  Acts as Business Administrator in approving the UCA (due Nov 15)

·  Acts as Business Administrator in entering and approving reimbursements claims

·  Acts as Business Administrator in adjusting and approving program budgets

·  Completes sections of the UCA as assigned by the AMES Principal

·  Prepares and uploads excess cost report for the IDEA section of the UCA

Meets with the Board Audit Committee and coordinates with the Independent Auditors for the annual Audit.