Academic Assistant Usw Template Offer Letter

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ACADEMIC ASSISTANT USW TEMPLATE OFFER LETTER

SENT BY <SPECIFY EMAIL OR REGULAR MAIL>

<DATE>

Dear <Mr./Ms. LAST NAME>:

Re: Offer of Employment

I am pleased to offer you employment as an Academic Assistant in the Department of <INSERT DEPARTMENT NAME> at Queen’s University.

As an Academic Assistant you will be expected to provide academic assistance to <INSERT NAME OF FACULTY MEMBER> in support of <INSERT COURSE NUMBER> <INSERT COURSE NAME>. Your duties will include: Delete fields below that do not apply

· Preparation for tutorials and/or lab demonstrations

· Preparation of written and audio visual materials

· Instruction

· Leading discussions

· Supervising laboratories

· Grading exams and assignments

· Consulting with students

· Setting up experiments

· Conducting field trips

· Assisting with curriculum and course material development

· Conferring with the non-bargaining unit supervisor/designate

Your work will generally be supervised by <INSERT NAME OF FACULTY MEMBER>and you may also receive direction from <INSERT NAME>.

The work term/contract of this position is for the period <INSERT START DATE> to <INSERT END DATE>,It is expected that if this period is for 5 days or less, you will use the Academic Assistant – Excluded Template Offer Letter. working <INSERT NUMBER OF HOURS> per week. A WORK TERM/CONTRACT CANNOT EXCEED 14 HOURS/WEEK UNLESS THE PERIOD OF WORK IS LESS THAN 4 MONTHS. Your hourly rate of pay will be <INSERT HOURLY RATE> Minimum hourly wage rate is $28.04 Effective September 1, 2017, minimum hourly wage rate is$28.32. Effective September 1, 2018,minimum hourly wage rate is $28.67. Effective September 1, 2019, minimum hourly wage rate is $29.03 per hour payable on a bi-weekly basis. In addition to the hourly rate, you will also receive 7% in lieu of vacation and benefits.

Please be aware that in your employment with the University you will be a member of a bargaining unit represented by United Steelworkers (“USW”) and your terms and conditions of employment will be governed by the collective agreement between Queen’s University and the United Steelworkers, Local 2010-01. A copy of the collective agreement can be accessed at the following link:

http://www.queensu.ca/humanresources/sites/webpublish.queensu.ca.hrdwww/files/files/employees/unions/USW2010-01_CollectiveAgreement.pdf

I encourage you to familiarize yourself with the collective agreement and the University policies that will apply to you. Should you choose to accept this offer you will be required to comply with the provisions of the collective agreement as well as University policies. Queen’s policies and other items of interest are available on the Queen’s Human Resources website at http://www.queensu.ca/humanresources/. Please note that the University has policies in place to support its employees with disabilities, including an Accommodation in the Workplace Policy and a policy on the provision of job accommodations that take into account an employee’s accessibility needs due to disability. Should you have any accommodation requirements or accessibility needs, please contact me.

Include if this is a NEW EMPLOYEE; otherwise delete:Employees and employers in the province of Ontario are subject to the provisions of the Employment Standards Act, 2000 (the “ESA”). As a new employee you are entitled to a copy of the Employment Standards Poster produced by the Ministry of Labour and can view the current version of the poster at:

http://www.labour.gov.on.ca/english/es/pubs/poster.php

If you require assistance printing a copy of this poster, please contact Human Resources at or by phone at 613-533-2070.

This offer is made on the condition that you provide information confirming that you are legally entitled to work in Canada, (e.g., proof of Canadian citizenship, proof of permanent residency in Canada or work permit issued by Citizenship and Immigration Canada (CIC)). You are responsible for providing the necessary documentation in this regard on or before <INSERT DATE that is 1 day before start date>. If you are unable to do so, this offer and any acceptance of it by you will be null and void. If you require a work permit, you should contact the nearest Canadian Consulate as soon as possible in order to arrange for the appropriate Visa/Work Permit for your entry into Canada. You will have to show them this letter. If you require any additional documentation from the University, please let me know.

INCLUDE if Employee is on a Work Permit, OTHERWISE DELETEYou will be responsible for maintaining your work eligibility status for the duration of your period of employment with Queen’s; any lapse in your work eligibility status will have significant legal implications for Queen’s ability to maintain your employment status.

Insert this paragraph only if the individual is within their probationary period.You will be working under a probationary period pursuant to Articles 12.06 to Article 12.08 of the collective agreement. During this time, your supervisor will be assessing your performance and suitability for the position.

You will have library privileges and access to facilities that require identification by a staff card for the duration of your work term/contract as set out above. To be issued an employee card, please present a copy of this appointment letter to the Human Resources Department located on the 1st Floor of Fleming Hall, Stewart Pollock Wing.

You understand and consent that the University may collect, use, store or disclose personal information about you (“Employee Personal Information”) as required for those purposes necessary for, or beneficial to, the conduct of the employment relationship. You also understand that the University may disclose your Employee Personal Information to a third party administrator for the purpose of administering your employment relationship with the University and you consent to such disclosure.

To indicate that you understand and accept the terms of this offer, please date and sign the enclosed copy and return it to me on or before <INSERT DATE>. This date must be prior to the start date of the work term/contract.Your signed acceptance of this offer must be received before you will be able to start work. ONLY USE IF NEW EMPLOYEE; OTHERWISE DELETE Please also complete the Biographical Data Sheet, and return it to me with your signed offer letter. The information you provide will be used to update the University’s HR Information System. This form can be found here:

http://queensu.ca/humanresources/sites/webpublish.queensu.ca.hrdwww/files/files/forms/HR-FRM-038.pdf

ONLY USE IF NEW EMPLOYEE; OTHERWISE DELETE On your first day of employment, should you accept this offer, please bring a voided cheque showing complete banking information including the name of your bank, its branch or location, and the account number into which your pay will be deposited. All of this will assist us in getting you set up in our payroll system as soon as possible. WHEN RETURNED, PLEASE PROVIDE TO YOUR DEPARTMENTAL ADMINISTRATOR TO ENTER IN TO HRPS AND SEND A COPY TO HR.

I look forward to welcoming you to the <INSERT DEPARTMENT NAME>.

Yours sincerely,

Copy to: Department File
CST Advisor, Human Resources
Employee File

ACKNOWLEDGEMENT AND ACCEPTANCE

I have had the opportunity to fully consider the offer outlined in this letter. I have read, understand and accept Queen’s University’s offer of employment on the terms and conditions set out above. By accepting this offer I also agree that I will complete all training required by University Policy and all training required by law for Queen’s University employees. Further, by accepting this offer I understand that all confidential information I acquire during my employment with Queen’s University remains the property of Queen’s University and that I may not disclose or otherwise publish such information to any other person, entity or organization except with express written permission from Queen’s University to do so, or as may be required by law. Upon commencement of my employment with Queen’s University, and as a condition precedent to my employment, I undertake that I will sign the confidentiality agreement, which may be required by Queen’s University.

______
<INSERT EMPLOYEE’S NAME> DATE