Job Description
Job Title:
/MARINE COORDINATOR
Department: / Technical ServicesArea of Work: /
Abu Dhabi Refinery Division
Date: / 26/7/09- Basic Function
2.Work performed
2.1Supervises the activities of assigned personnel in the Marine Coordination unit. Performs supervisory responsibility at the level established by Management for the position.
2.2Coordinates with Vessel Agents, Production Planners, Oil Movements and Marketing to continuously update vessel arrival schedules, check product and berth availability, examine vessel characteristics and review shipping documentation and sampling instructions, in preparation for vessel and cargo acceptance.
2.3Reviews pre-arrival information telexes from Agents to check vessel details, ETAs (Expected Time of Arrival), arrival and sailing drafts, free board, manifold configuration, loading rates, ballast position, inerting status, cargo stowage plans, bunker requirements and compliance with applicable marine laws and protocols including SOLAS, MARPOL, TOVALOP, ISGOTT, AND ROPME.
2.4Ensures the suitability of vessels’ tanks to load cargo on arrival; or otherwise defines requirements to render tanks suitable and instructs Vessel Agents / Masters accordingly, in coordination with Third Party Inspectors.
2.5Communicates with Agents / Master to clarify, resolve and agree on tentative loading/discharge arrangements and de-ballasting /ballasting requirements for finalization upon arrival.
2.6Coordinates with Laboratory for testing clean ballast and Oil Movements for reception of dirty ballast to Shore facilities.
2.7Based on vessel acceptability liaises with Production Planner regarding product availability, qualities, grades and acceptable lay days to prepare nomination acceptance fax message for Marketing.
2.8Issues sampling request to Laboratory with details on sources, labelling requirements and quantities to be placed on board and/or retained in laboratory.
2.9Continuously monitors progress of different vessel prior to arrival at Port. Evaluates alternatives to cater to changes in schedule and confers with supervisor and marketing to determine berthing priority. Accordingly, holds vessel on queue or issues berthing instructions to Vessel Agents, copies to PPA, specifying berth, time of berthing, cargo to be loaded and estimated stay alongside.
2.Work performed (Continued)
2.10Once at berth, checks that loading arrangements are finalized with Master as per plan. Coordinates with Marketing regarding any late requirements received from vessel owners/charterers affecting operations. Takes appropriate action to expeditiously respond to frequent last minute changes in nominations, vessel movements and other requirements from Marketing to minimize delays. Maintains constant communications between ship and shore to ensure smooth loading/unloading operation.
2.11Coordinates with personnel inside and outside the company at various stages to ensure smooth and timely progress of all operations in accordance with agreed plan. Alerts superiors to impending problems and initiates action to reduce turnaround time.
2.12Checks accuracy of computation of product quantities loaded or discharged as per shore measurements, including calculation of shore pipeline contents and taking appropriate actions to avoid contamination on Board Vessels and/or cargo degradation due to loading two different grades through one loading pipeline. Compares quantities against ship measurements taken by Third Parties inspectors taking into account vessel experience factors and initiates action to resolve discrepancies. Reviews preparation of all shipping documents. Signs all commercial document on behalf of the company and ensures necessary signature from Master of the vessel and third party inspectors are obtained.
2.13Sends sailing fax to Marketing with shipment details immediately after sailing of vessel. Ensures timely and proper distribution of shipping documents to consignees, Master, PPA, Agents and Marketing.\
2.14Issues letters/notes of protest on any apparent discrepancies for which vessel is responsible including delays, slow loading rates offered on pollution problems to protect the interest of the company. Negotiates with Master to resolve any problems or disagreements in coordination with Shipping Officers.
2.15Assists in preparing training programs for National employees undergoing on-the-job training by identifying specific training needs. Provides training, guidance and counselling to trainees, developees and other subordinates with a clear objective of career development.
2.16Carries out other similar or related duties, as assigned. Includes investigating incidents on vessel or at shore during loading/unloading operations, supervising discharging operations of multiple grades on behalf of others (i.e. ADNOC-FOD) until successful completion within scheduled lay time, maintaining computerized statistical database on vessel handled to prepare port performance and other periodic reports, ensuring all company and statutory safety practices and regulations are strictly followed, and reporting any pollution problems, etc.
3.WORK CONTACTS:
Internally: Regular contacts with personnel at various levels in the refinery.
Externally: Regular contacts with personnel of PPA, ADDPOC, ADNATCO, Vessel Agents and Master, Third Party inspectors and other entities to follow up and expedite activities related to vessel movements beyond normal working hours. Contacts with Marketing to review vessel status.
4.Independence of operation:
Reports to Production Planning & Economics Section Head or Senior Production Planning Engineer as applicable. Works in accordance with established policies and procedures, existing marine laws and protocols and professional standards. Work is subject to occasional review and direction.
5.Supervisory RESPONSIBILITY:
Supervises 3 Shipping Officers.
6.Physical Effort
Physical effort associated with attending vessels routinely at odd hours of day and night. / 7.WOrk environment
Exposed to prevailing weather conditions 15% of the time. Works flexible hours to meet vessel schedule.
8.Minimum requirements:
8.1 Master Marine Certificate or equivalent B.Sc. degree.
8.26 years experience in Marine coordination, including working with computer based marine information systems.
8.3Good knowledge of English.
Compiled by: Date:
Sr. Compensation Analyst / Reviewed By: Date:
Dept. Manager
Endorsed by: Date:
HR & AD Manager / Approved By: Date:
Division Manager
Marine Coordinator - ADRD MA/MR 1 of 3