PIEDMONT ACCESS TO HEALTH SERVICES, INC.

Policy Number:01-03-006

SUBJECT:Reimbursement of Business Mileage

EFFECTIVE DATE:12/10/2014

REVIEWED/REVISED:11/20/2015, 05/01/2017

POLICY: PATHS will reimburse individuals who use personally owned vehicles for business-related travel.

PROCEDURE:

  1. Mileage shall be reimbursed at the IRS Business Mileage rate. (current rate: $.53.5 per mile)
  2. Employees are asked to turn in an expense report for business mileage within 2 weeks of the travel date.
  3. An expense report for business mileage reimbursement (On the splash page under “Forms”),between PATHS offices, shall be calculated using the following maximum allowable rates:

From: / One-Way Departing / One-Way Returning / Round-Trip
PATHS - Danville
Miles to:
Martinsville Community Medical Center / 30.7 / 30.5 / 61.2
Chatham Community Medical Center / 20.4 / 19.9 / 40.3
South Boston Community Medical Center / 31.4 / 31.4 / 62.8
Boydton Community Medical Center / 61.9 / 61.8 / 123.7
PATHS - Martinsville
Miles to:
Danville Community Medical Center / 30.5 / 30.7 / 61.2
Chatham Community Medical Center / 33.2 / 33.3 / 66.5
South Boston Community Medical Center / 62.2 / 62.2 / 124.4
Boydton Community Medical Center / 94.8 / 95.8 / 190.6
PATHS - Chatham
Miles to:
Danville Community Medical Center / 19.9 / 20.4 / 40.3
Martinsville Community Medical Center / 33.3 / 33.2 / 66.5
South Boston Community Medical Center / 36.6 / 36.6 / 73.2
Boydton Community Medical Center / 68.4 / 68.4 / 136.8
PATHS - Boydton
Miles to:
Danville Community Medical Center / 61.8 / 61.9 / 123.7
Martinsville Community Medical Center / 95.8 / 94.8 / 190.6
South Boston Community Medical Center / 31.7 / 31.7 / 63.4
Chatham Community Medical Center / 68.4 / 68.4 / 136.8
PATHS – South Boston
Miles to:
Danville Community Medical Center / 31.4 / 31.4 / 62.8
Martinsville Community Medical Center / 62.2 / 62.2 / 124.4
Chatham Community Medical Center / 36.6 / 36.6 / 73.2
Boydton Community Medical Center / 31.7 / 31.7 / 63.4
  1. Mileage will be reimbursed for any miles over regular commuting mileage.
  1. No mileage will be reimbursed for those persons who are asked to work at another site that is a shorter distance than their normal working site.
  1. Any person who is required to work at multiple sites as part of their normal working relationship will not be reimbursed mileage to that site.
  2. Trips resulting in business mileage expense require prior approval by management.
  3. For all trips, other than between PATHS offices, expense reports shall be turned in with an accompanying computer printout(i.e. Mapquest, Google Maps, etc.)
  4. When more than one person is traveling to the same location, it is expected that the individuals will carpool. PATHS will only reimburse mileage expenses for one driver per trip.

SIGNATURES:

______/ ___ / _____

Chief Executive OfficerDate

______/ ___ / _____

Chief Operating OfficerDate

______/ ___ / _____

Chief Financial OfficerDate

01-03-006Reimbursement of Business Mileage

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