UVAC APPRENTICESHIP SUPPORT SCHEDULE Autumn 2017 v1


A. EVENT PROGRAMME BY DATE (for a list of EVENTS BY TOPIC and the detailed content of each webinar click here)

Topic / Date
September
End-Point Assessment / BECOMING AN APPRENTICESHIP ASSESSMENT ORGANISATION - (I) for INTEGRATED Degree Apprenticeships / 28 September 2.00 – 3.00
End-Point Assessment / BECOMING AN APPRENTICESHIP ASSESSMENT ORGANISATION - (II) for Degree Apprenticeships with SEPARATE End-point Assessments / 29 September 10.30 – 11.30
Subcontracting / EPA SUBCONTRACTOR CONTRACT TEMPLATE OVERVIEW / 29 September1.30 – 2.30
October
Subcontracting / A PRACTICAL GUIDE TO SUBCONTRACTING AND THE UVAC SUBCONTRACTING and EPA SUBCONTRACTING TEMPLATES / 3 October 9.30 – 11.00
Apprenticeship Documentation & Templates / THE COMMITMENT STATEMENT TEMPLATE V2 UPDATE / 3 October 3.00 – 4.00
Employer Engagement / A PRACTICAL GUIDE TO DELIVERING AN EXEMPLAR INITIAL EMPLOYER EXPERIENCE
ESFA Mystery Shopper Survey 2017 – HEI Findings & Recommendations / 11 October 9.30 – 10.30
Employer Engagement / A PRACTICAL GUIDE TO DELIVERING AN EXEMPLAR INITIAL EMPLOYER EXPERIENCE
ESFA Mystery Shopper Survey 2017 – HEI Findings & Recommendations / 13 October 9.30 – 10.30
Performance Management / PREPARING FOR PERFORMANCE MANAGMENT POINT 1 / 13 October 2.00 – 3.00
HESA/ILR Data Returns / A PRACTICAL GUIDE TO MAKING HESA/ILR DATA RETURNS / 20 October 1.30 – 2.30
Apprenticeship Service / WORKING WITH THE APPRENTICESHIP SERVICE THE END TO END VIEW - FROM SETUP TO PAYMENT / 23 October 10.00 – 11.30
November
Apprentice Assessment & Review / A PRACTICAL GUIDE TO APPRENTICE ASSESSMENT AND REVIEW / 2 November 1.30 – 3.00
Subcontracting / A PRACTICAL GUIDE TO SUBCONTRACTING AND THE UVAC SUBCONTRACTING and EPA SUBCONTRACTING TEMPLATES / 28 November9.30 – 11.00
D e c ember
The Evidence Pack And Audit / AUDIT READY - A PRACTICAL GUIDE TO COLLECTING, COLLATING AND MANAGING EVIDENCE / 7 December 9.30 – 11.00
The Evidence Pack And Audit / AUDIT READY - A PRACTICAL GUIDE TO COLLECTING, COLLATING AND MANAGING EVIDENCE / 7 December 1.30 – 3.00

Apprenticeship Documentation

/

A PRACTICAL GUIDE TO APPRENTICESHIP PROGRAMME DOCUMENTATION – Emerging Good Practice

/ 12 December9.30 – 11.00

B. EVENT PROGRAMME BY TOPIC (for a list of EVENTS BY DATE click here)

TOPIC / DEEP DIVE SESSSONS
For NEW TOPICS and for HEIs New to Delivering Apprenticeships / DATE
To register click on the date / UPDATE SESSIONS
Short Briefing Webinars on Changes to Apprenticeship Rules, Policy or Implementation / DATE
To register click on the link
End-Point Assessment / BECOMING AN APPRENTICESHIP ASSESSMENT ORGANISATION
(I) for INTEGRATED Degree Apprenticeships
  • Policy and rules – structure of integrated end-point assessment arrangements and how this differs from standard end-point assessment
  • Making an application to the Register of Apprenticeship Assessment Organisations for an integrated degree apprenticeship – understanding the application form; criteria, exemptions and common application pitfalls
/ 28 September
2.00 – 3.00
End-Point Assessment / BECOMING AN APPRENTICESHIP ASSESSMENT ORGANISATION
(II) for Degree Apprenticeships with SEPARATE End-point Assessments
  • Policy and rules – general principles and mandatory requirements for higher and degree apprenticeships with separate end-point assessment arrangements
  • Becoming an EPA organisation–Guidance and requirements, emerging practice and considerations for organisations reviewing this option
  • Making an application to the Register of Apprenticeship Assessment Organisations – understanding the application form and process, common pitfalls
/ 29 September
10.30 – 11.30
Employer Engagement / A PRACTICAL GUIDE TO DELIVERING AN EXEMPLAR
INITIAL EMPLOYER EXPERIENCE
ESFA Mystery Shopper Survey 2017 – HEI Findings and Recommendations
  • During spring 2017 the ESFA carried out a mystery shopper exercise on HE and FE apprenticeship providers, looking at the employer experience fromfinding and making contact with institutions, through to discussions with HEIsabout the service they offer to employers
  • The findings and recommendations offer a unique and current insight into how employers experience HEI apprenticeship services and how you can review and enhance your own organisational approach. The webinar will cover
  • Criteria and methodology
  • ESFA contractual expectations for employer responsiveness
  • Good practice and common pitfalls
  • Review checklist and recommendations
/ 11 October
9.30 – 10.30
Or
13 October
9.30 – 10.30
Documentation & Templates / THE COMMITMENT STATEMENT TEMPLATE V2 OVER VIEW
  • This new template pulls together the best (and highlights the worst) of current examples
  • The webinar will cover the key Rule requirements
  • Rationale for and detail within the template
  • Making best use of the document during the apprenticeship delivery
/ 3 October
3.00 – 4.00
Subcontracting / A PRACTICAL GUIDE TO SUBCONTRACTING AND THE UVAC
SUBCONTRACTING and EPA SUBCONTRACTING TEMPLATES
  • Policy and rules – general principles and mandatory requirements for subcontracting any element of delivery:
  • End-Point Assessment organisations
  • Subcontracting out degree apprenticeship delivery
  • Working with Employers and Employer Providers
  • Subcontracting purpose, ESFA rules, and the RoATP / List of Declared Subcontractors
  • Subcontractor management good practice
  • Identifying and Managing Risk
  • General rules and circumstances
  • Subcontractor Template and EPA Subcontractor Templates
  • Key terms and differences
/ 3 October
9.30 – 11.00
or
28 November
9.30 – 11.00 / EPA SUBCONTRACTOR CONTRACT
TEMPLATE OVERVIEW
  • Subcontracting with an EPA rules summary
  • UVAC EPA subcontracting template overview
  • Key terms
  • Differences between this and the main subcontracting template
/ 29 September
1.30 – 2.30
The Evidence Pack Audit / AUDIT READY - A PRACTICAL GUIDE TO COLLECTING, COLLATING AND MANAGING EVIDENCE
  • Policy and rules – general principles and requirements for evidence collation and storage
  • Audit - Purpose, framework, ESFA requirements,
  • Using evidence:
  • Identifying and Managing Risk
  • General rules and circumstances
  • Skills gaps and training needs
  • Evidence checklist and self-assessment tools
  • Preparing for Audit
/ 7 December
9.30 – 11.00
Or
7 December
1.30 – 3.00
Performance Management / PREPARING FOR PERFORMANCE MANAGMENT POINT 1
  • Process, timelines and parameters
  • Developing the required supporting evidence, pipeline and business cases
  • Common pitfalls & reasons for rejected cases
/ 13 October
2.00 – 3.00
The Apprenticeship Service / WORKING WITH THE APPRENTICESHIP SERVICE
THE END TO END VIEW - FROM SETUP TO PAYMENT
  • End to end process overview on how the Apprenticeship Service online account operates from employer registration to apprentice completion
  • employer view - digital account set up processes including setting up access for other staff, selecting providers and wider reporting
  • Clarity on employer to provider commissioning / accepting process
  • Payment processes, rules and guidance to ensure prompt payments
/ 23 October
10.00 – 11.30
Apprenticeship Documentation / A PRACTICAL GUIDE TO APPRENTICESHIP PROGRAMME DOCUMENTATION – Emerging Good Practice
  • Following a typical learner journey and confirming the list of documents, declarations and electronic evidence needed and their purpose/ benefit
  • Emerging examples and good practice for the Commitment Statement, Contract for Services with employers, Initial Organisation and Apprentice Needs Assessments,
  • Common issues and queries
  • Ensuring documentation supports the evidence
/ 12 December
9.30 – 11.00
Apprentice Assessment & Review / A PRACTICAL GUIDE TO APPRENTICE ASSESSMENT AND REVIEW
  • A summary of the rules, documentation and evidence relating to employer and apprentice reviews
  • System, documentation, staffing and management requirements and implications
  • Emerging good practice and examples including the Tri-Partite Reviews
  • Common issues and queries
  • Evidence collection
  • Example HEI review process cycles, documentation and lessons learned
/ 2 November
1.30 – 3.00
HESA/ILR
Data Returns / A PRACTICAL GUIDE TO MAKING HESA/ILR DATA RETURNS
  • An overview of ESFA data collection and HESA processes
  • Collection and submission rules and timetable
  • key fields and their impact
  • Impact of data collection on payment, compliance and audit
  • Tools including:
  • The short-form ILR, the HESA ILR tool
  • using PDSAT, FIS and other tools
  • how ILR data is used in reviews, compliance and evaluation
  • Typical issues, pitfalls and good practice
/ 20 October
1.30 – 2.30
Forward Look : Autumn Webinars & Events Autumn With Dates To Be Confirmed
ESFA Performance Management & Funding Rules, & Technical Funding Guidance / Apprenticeship Funding Rules 2018 to 2019
  • Purpose and importance of the ESFA Funding Rules
  • How to use the funding rules document suite
  • Key rules:
  • Eligibility for funding
  • Change of circumstance
  • Documentation & Evidence requirements
  • New rules for 2018 and their implications
/ TBC on publication
On DRAFT Version / Funding and Performance Management Rules
2018 to 2019Update
  • New funding rules for 2018 and their implications
  • Performance Management rules - key changes from 2017
  • 2018 performance cycle and timetable
/ On FINAL Version
ESFA Performance Management & Funding Rules, & Technical Funding Guidance / Performance Management Rules and Technical Funding Guidance 2018 to 2019
  • Purpose and process - how and why ESFA performance manage provision and funding
  • Technical funding guidance - earning calculations and payment processes
  • Performance management cycle and timetable
  • Payments and earnings for levy and non-levy apprenticeships
  • Typical issues:
  • Over and underperforming – actions
  • Changes in apprentice or apprenticeship circumstances
/ TBC on DRAFT publication)
TBC
On FINAL Version Publication
ESFA/UVAC NEW PROVIDER WORKSHOP /
This event is the gateway briefing session for all HEIs who will be delivering apprenticeships from May 2017. Run by ESFA and UVAC, the session will advise all new and current ESFA apprenticeship providers how the apprenticeship programme must operate. This will include input on:
  • Subcontracting
  • The HESA/ILR return
  • Performance management
  • Funding and payments
  • Eligibility and key funding rules
  • Intervention and compliance
  • Role of the ESFA provider management team
/ TBC existing providers cover this as as face to face Jan
Register of Apprenticeship Training Organisations / MAKING A FIRST APPLICATION TO THE ROATP
For Those Who Have Not Applied Previously To The Roatp
  • Understanding the application purpose
  • Advice on completing the financial health and compliance sections
  • Writing a response to the narrative sections - key points to include
  • Typical fail points, common errors, and good practice
/ TBC pending Announcement / MAKING A SECOND APPLICATION TO THE ROATP
For Those Who Were Unsuccessful In A
Previous Roatp Round
  • Updated guidance on the RoATP application form
  • Typical failure points and pitfalls from the RoATP round - targeted hints / tips / advice.
/ TBC pending Announcement
Register of Apprenticeship Training Organisations / ROATP APPLICATION TRIAGE CLINIC
  • 1-1 advice for offer individual sessions for those applying to the RoATP for the first or second time.
/ TBC pending Announcement

For queries contact Rebecca Rhodes on 07720 888 149 Page 1 of 12