COLLABORATIVE AGREEMENT concerning [*]
*[insert details of arrangement] - e.g.
a) Joint Programme leading to a Degree of Aalborg University
b) Joint Programme leading to a Degree of both institutions (Double Degree)
c) Joint Programme leading to a Joint Degree of Aalborg University and (name of Partner Institution)
Between
Aalborg University (hereinafter referred to as ’AAU’)
CVR. no. 29102384
Department of…
Post Office Box 159
9100 Aalborg
Denmark
and
[insert details of other party]
1. Background
[insert summary details of collaboration to define the relationship to be governed by the arrangements in this agreement]
– An example of a text could be; “The Parties agree to collaborate to deliver an MSc Programme in [x]. This Programme will be delivered by [x] in semesters [x] and by [x] in semesters [x] and will lead to a Degree at both Parties (Double Degree). The Programme under this Collaborative Agreement has been approved by the relevant Study Board and School at AAU and the [insert relevant authority] at [insert name of Partner Institution] and each Party has set up quality processes that abide by the standards and regulations concerning quality assurance in both countries.”
2. Duration of Agreement
This agreement is valid for a period of [insert details] years in the first instance from [insert start date of arrangement] to [insert end date of arrangement] unless terminated in accordance with Clause 13 and 17 in Annex 1 (Standard Terms and Conditions) or extended in writing by the Parties.
3. Nature of the Collaboration
[insert full details to define the relationship to be governed by the arrangements in this agreement]
Consider also, as appropriate –
· Name of programme which is subject of this arrangement
· Duration of programme and method of delivery
· Language of instruction and examination
· Degree issued – e.g. MSc, BSc etc.
4. Financial Arrangements
[insert details on how and by whom costs of the arrangement, if any, will be met]
Consider, as appropriate:
· The costs to AAU of this particular arrangement
· Arrangement for payment of student fees (if any! Please note that AAU by law cannot always collect tuition fees from students and sometimes by law is obliged to collect tuition fees. International Office can provide advice on this).
· Consider both any recurring and one-off costs which might be applicable
· Are figures inclusive or exclusive of VAT (ProjectEconomy Office (PØ) can provide advice on this)
5. Responsibilities
The responsibilities of each party under this agreement are as follows:
[The following are some examples of issues you should consider and are not exhaustive. Some may not be relevant depending on the nature of the proposed collaboration.]
(a) Quality Assurance
· Who is responsible for the quality of the overall Programme?
· Who is responsible for the quality of the student learning experience?
· Who is responsible for setting and for maintaining the academic standard of the programme?
· Is there a need to monitor and provide feedback annually on the academic standard of the programme?
(b) Programme Approval
· Has this Programme been approved by the proper authorities at both institutions (at AAU the relevant School and Study Board)?
· How are programme changes handled?
· If the Programme is meant to authorise the graduate student in Denmark (for example lawyers or medical doctors) then AAU shall discuss the relevant issues concerning the content of the Programme with the authorisation authority. In the event that material changes are made to the current curricula, this shall also be discussed with the authorisation authority.
(c) Programme Administration and Delivery
· Who will be responsible for marketing and advertising the programme?
· Who will be responsible for preparing, maintaining and issuing programme information for students?
· How will programme delivery be managed – for instance, will each party identify a named responsible person?
(d) Student Admissions
· Who has responsibility for the selection of students/candidates?
· How is the selection made?
· Are there limits on student numbers?
· Specify the relevant entry requirements? (consider also language proficiency and application deadlines)
· Where will the student be enrolled?
(e) Student Assessment
· Who will set the assignments and examinations? Is there an approvals process?
· Who will mark assignments and examinations etc? Is there an approvals process?
· Will there be a requirement to appoint external examiners? If so, who will take the responsibility for this and what will the terms of reference be?
· Who will issue the degree (if joint)?
(f) Student Support
· Who will be responsible for providing advice, guidance and appropriate facilities (e.g. library, teaching and computing) for students?
· Describe how complaints/appeals will be handled? Is there a right of appeal and if so, to whom? This should be in line with Clause 5 and 9.2 of Annex 1 (Standard Terms and Conditions). The relevant Faculty Office and the Central Student Guidance Office can give advice concerning the relevant rules and procedures.
6. Administration
Each party will identify a main point/points of contact within its organisation who will take overall responsibility for the arrangements provided for in this agreement. The point/s of contact is/are:
From AAU: (insert contact person)
From (insert Partner Institution and contact person):
7. Standard Terms and Conditions
This agreement is supplemented by the Standard Terms and Conditions for Collaborative Agreements Leading to Degrees or Joint Degrees of AAU set out in Annex 1 to this agreement, which shall form part of this agreement and shall have the same force and effect as if set out in the body of this agreement and references to this agreement include the Annex.
Signature………………………………… Signature…………………………..
Date……………………………………… Date………………………………..
Name……………………………… Name………………………………
[Dean of…] [insert designation of authorised signatory
Aalborg University of other party/parties]
Signature………………………………… Signature…………………………..
Date……………………………………… Date………………………………..
Name………………………………… Name…………………………………
[Head of School of…] [insert designation of authorised signatory
Aalborg University of other party/parties]
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