WyldLife Weekend March 13-15
Leader Scoop Sheet
Dear Partners in Christ:
I hope you are as excited as we are for the upcoming WyldLife Weekend. Many have been praying and working hard so that you can share Jesus Christ with your kids. Like last year, our guiding Scriptures for the weekend are:
When I (Jesus) am lifted up from the earth, I will draw all men to myself. John 12:32
By this all men will know that you are my disciples, if you love one another. John 13:35
Whatever you do, work at it with all your heart, as working for the Lord, not for men. Colossians 3:23
As an assignment team, we will create an environment that proclaims the crucified/risen Jesus Christ by modeling the character of Christ, praying, honoring God’s word, loving others, and excellently serving in our specific roles. We pray and trust the Lord will use this environment to draw all kids and adults closer to Him. Please join us in this preparation, prayer, and faithful expectation.
Please review the following notes and respond accordingly to ensure proper preparation by all.
Work Crew
· Due to the overwhelming requests for Work Crew for the weekend, we are currently full. We have built a waitlist and will continue to work from that waitlist as spots open up. Please e-mail Carly: any names of kids that you would like to add to the wait list. She will e-mail you immediately upon any openings.
· Discipleship We all see work crew as not only a way to serve our camp but as a discipleship opportunity for work crew members. We see them as fellow ambassadors for Christ who proclaim Christ in word and deed to campers. So, work crew are expected to be growing followers of Christ who are eager to serve; they will be led accordingly through devotions, prayer, and behavior expectations. Do NOT send people that do not fit with this expectation.
· Arrival Work crew need to bring appropriate clothing and shoes, Bibles, notebooks and immediately report to the dining hall by Friday between 7-8 PM.
Summer Staff
· “Summer Staff” will be a team of older than high school people who serve outside with program events, free time activities, etc. Like work crew, these people should be ready and eager to serve long and hard. Reservations. Limited spots remain and will be given on first come first serve basis. You must submit first and last names of kids who are committed to going to There will be a waiting list. If one of your committed kids, drops, e-mail Carly so the next person on the waiting list can be notified.
Administration
· Numbers reporting/Housing Request Submit your updated numbers/housing request to Carly at latest Noon on Thursday, March 12. Please break down these into cabins, noting guy/girl breakdown and leader names. A 1:5 leader to kid ratio is best. If you do not submit housing by Thursday March 12, we will assume you are not bringing any kids.
· Arrival Please plan on arriving at camp between 7:30 and 8:30 pm. Please work extra travel time for traffic into your planning. Make sure kids have eaten dinner before they get to camp. You will be greeted by head leaders when you arrive. We will collect all electronics (phones, IPODS, etc) so please be ready as you pull in to give them in a bin to head leaders. We do this so kids aren’t distracted by them over the weekend and so that they can’t be stolen while rooms are unattended. (We suggest using zip lock bags and sharpie markers to separate/label electronics within bin.) Loading luggage more towards the driver side and putting girls luggage towards front makes unloading most efficient.
· Departure will be 12:00PM Sunday.
· Payment & W-Form. Please bring a completed “W-Form” to camp (available at staff.younglife.org) and give it to Anneke Brown by breakfast Saturday. Payment will be processed via YL internal transfer. If you are a non-YL group, please make arrangements with your local staff person and/or Lake Champion to submit payment.
· Medical & Permission Forms. Please make sure you have a completed Parental Consent for Medical Treatment including insurance information). The trip leader will hold on to these forms throughout the weekend.
Proclamation/Spiritual Leadership
· The primary purpose of this weekend is to introduce kids to Jesus Christ. All philosophy schedule, service, and spiritual content is geared to this end. We expect you to prepare your leaders to do the same. While every moment is an opportunity to share Christ with your kids, special preparation should be considering when preparing your team to maximize the tools of Club, Cabin Time, and 1 on 1 conversations. Contact Bryan Reaume () for further thoughts on this.
· We expect your leaders to maximize their time with kids at camp. We expect them to lead in excitement, adventure, laughter, and fun, drawing on all resources to point campers to Jesus Christ.
Schedule (see complete schedule on page 4)
· Schedule Change from “Typical” Weekend: We feel that the schedule below gives leaders more time to have deep discussions and process the talks with kids. Therefore, you will see that cabin times will immediately follow the talks, and that club will be prior to dinner on Saturday to give leaders the entire Sat. evening to be with their kids. Please make the most of these opportunities.
· Leader Expectations/Meetings. We only have one Leader Meeting scheduled Saturday morning. You may want to add additional time to pray and process with your leaders. We are trusting trip leaders to ensure all leaders are properly trained and prepped for this weekend. Contact Bryan Reaume () if help is desired with this.
· Saturday Morning/Messy Clothes Kids and leaders will get really messy during the games on Saturday morning. Please bring extra clothes for when kids forget. We have adjusted the schedule to ensure adequate time to come to lunch clean! Please also bring extra trash bags with you to hold the clothes of your kids as most of them will want to keep them.
· Saturday Afternoon Free Time Please come prepared and with a plan to be with and enjoy free time with your kids. Optional tournaments will be offered. Hot-tub will be open. The climbing wall and screamer will be opened, but spots are limited. Please bring cards, board games, or anything else that would facilitate this time with your kids (plan for the worst weather-wise).
· Saturday Night Entertainment Night We will host an Entertainment Night featuring acts of leaders and their kids. These will be typical skits you see at YL Entertainment night only the kids will get to perform with their leaders. We will explain this process at leader’s meeting. For now, think through which of your kids coming on the weekend would be good up front and would benefit from having an audience cheer for them. If you have a particular skit or act, you would like your area to perform please contact Eric Boulware .
· Area Meetings We will provide time on Sunday for area meetings. We encourage you to use this opportunity, in addition to leading your kid spiritually for a final time, to sell summer camp and any other upcoming events. You should have flyers ready to give parents when you get off bus at home.
· Clubs will feature music, skits, large group mixers/games, and of course talks. Please be ready to lead in excitement and energy and to provide names of kids to program team to be in skits.
· Adult Guests We believe that this weekend will be a great showcase for WyldLife camping and ministry in general. Please encourage all adults who are thinking of joining you in any way in Young Life to attend this weekend as adult guests. Contact Carly Funkhouser () if you have adults you would like to invite (right now we only have 3 rooms left!).
Trip Leader Checklist
Now / Make necessary plans to arrive between 7:30 and 8:30 PM Friday
Think about which kids to put in Entertainment Night. Contact if you have a particular skit you would like to perform.
Tell kids to pack messy clothes and to eat dinner before bus Friday (or bring it on bus with them)
Ensure all leaders are properly trained and prepared
Ensure all work crew understand expectations and what they need to bring
Email first and last names of 100% committed work crew
Suggested - Create “Parent Information Sheet” (see sample at end of document).
By Thurs. March 5 / Email special food requests to
Email adult guest names to
By Thursday March 12 / Email FINAL numbers and housing requests to
Packing / Bins, zip-lock bags, and markers to Collect Electronics
Extra messy clothes for kids
Free time activities- Board Games, cards, etc
Trash bags for kid’s messy clothes
Completed medical forms (you hang on to these all weekend)
W Form
Area Check if you cannot pay via internal transfer
Summer Flyers or other Event Forms
Departure - Home / Pass out “Parent Information Sheet” at bus
Arrival / Pull down to front of Ferndale, check in with head leader
Turn-in Electronics
Get housing from head leader
Get settled in Cabin
Camp is Open (store, gym, snack bar)
By Saturday Breakfast / Completed W-Form to Anneke Brown
Departure / Busses at Camp by 11:30 AM
Continually / PRAY!
Assignment Team
We are eager to serve you and your kids and ask that you are praying for us.
Speaker: Tim Vickers
Program Team: Frank Stretar, Aswan Morris, Eric Boulware
Camp Directors: Paul Coty and Bryan Reaume
Head Leaders: Anneke Brown and Karil Greaves
Summer Staff Coordinator: Vicky Julian
Thank you for all you do as part of mission to reach kids for Jesus Christ. Please contact me with any questions or comments about this WyldLife Weekend.
WYLDLIFE WEEKEND SCHEDULE 2009Friday
7:30 / Campers Arrival
7:30 / Scavenger Hunt
9:00 / Games in Gym
10:00 / Club 1
11:00ish / Cabin Bell/Pizza Snack
Saturday
7:30 / Cartoons in Club room
7:45 / Leaders mtg. in Leader's Lounge
9:00 / Breakfast
9:45 / Club #2
10:45 / Cabin time in cabins
11:30 / Field games @ Soccer field
12:30 / Clean up from field games
1:00 / Lunch
1:30 / Free Time
4:30 / Snack / Appetizers (Dining Hall)
5:00 / Club #3
6:00 / 15 Minutes Followed by Cabin Time
7:00 / Dinner
8:00 / Entertainment night (both kids and leaders)
9:00 / Break and Snack
9:15 / Leader Challenge
10:00 / Free Time
11:00 / Cabin Bell/Cabin Tim
Sunday
9:30 / Cabin Clean-up
Breakfast
10:00 / Club
11:15 / Area Meetings
12:00 / Departure
Sample Parent Information Sheet
Create your own and pass them out to parents at the bus: