VisAbility – Guide Dogs WA
The Perron Centre
Word 2010 Basics
(with Windows 7)
Written by Moiya McAtee
© VisAbility – Guide Dogs WA
Word 2010 Basics 11
VisAbility – Guide Dogs WA
The Perron Centre
Skills you will learn in this training manual
Create Documents
· Create simple documents
· Add data to documents
· Use formatting tools such as find and replace, spell check, undo, copy and paste
Customise Basic Page Layout
· Access and use Ribbons and menus
· Change alignment and line spacing
· Modify page margins
· Change font formats such as size
· Open and switch between several documents
Format Documents
· Use formatting features such as bold, italics and underline
· Insert headers and footers
· Save documents in another file format such as html pages, text or pdf files
· Save documents to disk such as USB drive
Create Tables
· Insert a table into a document
· Change size of cells in relation to contents
· Insert and delete columns and rows as necessary
· Use table styles to format table
Add Images
· Insert suitable images such as clipart or pictures into a document
· Position and resize images to suit the document
Use Mail Merge
· Create and save a mailing list in a layout suitable for merging
· Create or select another document for merging
· Merge the mailing list with another document
Print Documents
· Preview documents in print preview
· Select basic print settings such as print range, number of copies, paper size and page orientation
· Print a document or part of a document from selected printer
Word 2010 Basics 11
VisAbility – Guide Dogs WA
The Perron Centre
Table of Contents
Use the table of contents below to navigate within this document.
Press Up or Down Arrow to locate the required topic and then place the cursor within the line of text and then press Enter to move directly to that topic. To return to the Table of Contents, press Alt Left Arrow, (ZoomText users will need to pass through by pressing Alt Pause).
Introduction 11
Assistive technology versions 11
Before you start 11
How to get the best from the training manual 11
Files used in this Training Manual 12
Conventions used in practical and review exercises 13
Time to get started 13
Chapter 1. Review of Windows 7 Operating System 15
General Shortcut Keys 15
General Procedures 17
Chapter 2. What’s New in Microsoft Word 2010 21
What’s New in Microsoft Word 2010? 21
Start Microsoft Word 2010 21
Alternative Ways to Start Microsoft Word 22
The Word 2010 Window 22
Default Settings 25
File Format 25
Quick List Keystrokes 26
Chapter 3. 2010 and Compatibility Mode 27
Features Available in Each Mode 27
Convert a Document to the Word 2010 Mode 28
Save 2010 Mode Documents to Pre 2010 Versions 28
Quick List Keystrokes 29
Chapter 4. Screen Information and Settings 31
Access Screen Information 31
View of Documents and Word Window 34
Quick List Keystrokes 35
Chapter 5. Change Settings for Assistive Technology 37
Turn Off Click and Type 37
Turn Off the Mini Bar 37
Oops from the Keyboard 38
Quick List Keystrokes 38
Chapter 6. Create Documents 39
Introduction 39
Navigate within a Document 40
Save a Document 40
Close a Document 41
Exit Microsoft Word 2010 42
Word Wrap 42
Create, Save and Close a Document 43
Retrieve a Document 44
Move between Open Word Documents 45
Pin/UnPin Documents to the Recent List 45
Print a Document 46
Quick List Keystrokes 47
Review Exercises 48
Chapter 7. Edit Text 51
Proofread Documents 51
Select Text 52
Select and Edit Text 54
Quick List Keystrokes 55
Review Exercises 56
Chapter 8. Language Settings, Spell Checker and Synonyms 59
Set the Language 59
Spelling and Grammar Checker 60
Use Synonyms and the Thesaurus 66
Quick List Keystrokes 67
Review Exercises 67
Chapter 9. Help in Windows and Word 69
Help in Windows 7 69
Help in Word 2010 70
Get Help for Specific Features 71
Quick List Keystrokes 73
Review Exercises 73
Chapter 10. Text Formatting 75
Word 2010 Font Default Settings 75
Format Characters 75
Quick Formatting 81
Word Count 82
Quick List Keystrokes 83
Review Exercises 84
Chapter 11. Paragraph Formatting 87
What is a Paragraph 87
Paragraph Default Settings 88
Create Random Text 91
Paragraph Formatting 91
Before and After Spacing 95
Quick List Keystrokes 97
Review Exercises 97
Chapter 12. Copy and Move Text 101
Copy and Move Text 101
Quick List Keystrokes 104
Review Exercises 104
Chapter 13. Bullets and Numbering 107
Bullets and Numbering 107
Quick List Keystrokes 109
Review Exercises 109
Chapter 14. Page Formatting 111
Page Setup 111
Vertical Page Alignment 113
Headers and Footers 114
Page Numbers 115
Pagination 117
Page Borders 118
Quick List Keystrokes 119
Review Exercises 120
Chapter 15. Print Options 123
New Combined Print and Print Preview Screen 123
Tab Order of Print Screen 123
Printing Procedures 126
Print on Both Sides of the Paper 127
Quick List Keystrokes 129
Chapter 16. Go To, Find and Replace 131
Use the Go To Command 131
Find Text 132
Find and Replace Text 133
Reset the Browse By Object Feature 134
Quick list Keystrokes 136
Review Exercises 136
Chapter 17. Tab Stops 137
What are Tab Stops? 137
Tab Alignment 138
Leader Characters 138
Set the Tabs and Clear Existing Tabs 139
Understanding Tabs 139
Setting Tabs After Typing 142
Quick List Keystrokes 146
Review Exercises 146
Chapter 18. Tables 149
Insert a Table 149
Contextual Ribbons for Tables 149
Navigate in a Table 150
Edit Text in a Table 152
Insert Rows and Columns 153
Select Cells, Rows and Columns in a Table 154
Delete Tables 155
Format a Table 157
Fit the Table to the Document 158
Sort Table Data 160
Quick List Keystrokes 162
Review Exercises 163
Chapter 19. Description of Table Styles 167
Chapter 20. Templates 173
Templates 173
Quick List Keystrokes 177
Review Exercises 177
Chapter 21. Mail Merge 181
What is Mail Merge? 181
The Mail Merge Process 181
Some Important Points 182
Part 1 of Mail Merge: Create and Save the Recipient List or Data Source File 183
Part 2 of Mail Merge: Link the Data Source and Create the Main or Form Document and Insert the Merge Fields 185
Part 3 of Mail Merge: Preview and Perform the Merge 187
Part 4 of Mail Merge: Save Merged Letters in a New Document 188
Quick List Keystrokes 193
Review Exercises 193
Chapter 22. Insert Graphics 197
Introduction 197
Quick List Keystrokes 202
Review Exercises 202
Conclusion 205
Where To From Here? 207
Additional Training Manuals 207
For Further Information Contact: 207
Skills and Knowledge Required for Assessment 209
Create Documents 209
Customise Basic Page Layout 209
Format Documents 209
Create Tables 209
Add Images 209
Use Mail Merge 209
Print Documents 209
Appendix 1 Assistive Technology Keystrokes 211
JAWS General Keystrokes 211
JAWS General Reading Keystrokes 211
ZoomText General Keystrokes 212
General Windows 7 Keystrokes 212
‘Computer’ Program Keystrokes 213
Dialog Box Keystrokes 213
Appendix 2 Quick List Keystrokes 215
Chapter 2 What’s New in Microsoft Word 2010 215
Chapter 3. 2010 and Compatibility Mode 215
Chapter 4. Screen Information and Settings 215
Chapter 5. Change Settings for Assistive Technology 216
Chapter 6. Create Documents 216
Chapter 7. Edit Text 217
Chapter 8. Language Settings, Spell Checker and Synonyms 217
Chapter 9. Help in Windows and Word 217
Chapter 10. Text Formatting 218
Chapter 11. Paragraph Formatting 218
Chapter 12. Copy and Move Text 219
Chapter 13. Bullets and Numbering 219
Chapter 14. Page Formatting 219
Chapter 15. Print Options 219
Chapter 16. Go To, Find and Replace 219
Chapter 17. Tab Stops 220
Chapter 18. Tables 220
Chapter 20. Templates 221
Chapter 21. Mail Merge 221
Chapter 22. Insert Graphics 221
Word 2010 Basics 11
VisAbility – Guide Dogs WA
The Perron Centre
Chapter 13Bullets and Numbering
This chapter explains how to apply bullets and numbering to a paragraph. On completion of this chapter you should be able to:
· Apply a variety of bullet styles to a list
· Apply numbering to a list
Files for this chapter:
· Food Consumption
· Recipe
Bullets and Numbering
Bullets and numbering are very useful formatting tools to identify lists of information in a document. A bulleted list is used for related information that does not have to be in any particular order. A numbered list is used for items that must be listed in a specific order, for example, a list of instructions.
Apply Bullets to a List
To apply bullets to a list, select the items in the list and then press AppKey. Press Up or Down Arrow until Bullets is selected and then press Right Arrow. A list of available bullet styles is displayed. Press Up, Down, Left and Right Arrows to move through the list of bullet styles and press Enter on the style of your choice.
Practical Exercise: Apply Bullets to a List
1. Open the document ‘Food Consumption’
2. Select the paragraphs beneath the heading ‘Food Consumption’
3. Press AppKey then press Up or Down Arrow until Bullets is selected and press Right Arrow to display the table of bullet styles
4. Press Up, Down, Left and Right Arrows to review the available styles and select the Filled Round Bullet which is most commonly used and press Enter
5. Deselect the text
6. Select the paragraphs beneath the heading ‘Consumers Perception of Convenience Foods’
7. Press AppKey then press Up or Down Arrow until Bullets is selected and press Right Arrow to display the table of bullet styles
8. Press Up, Down, Left and Right Arrows to review the available styles and select a style of your choice and press Enter
9. Deselect the text
10. Select the three paragraphs beneath the heading ‘Refrigeration’
11. Apply bullets of your choice
12. Deselect the text
13. Select the paragraphs beneath the text ‘High management standards’
14. Apply bullets of your choice
15. Deselect the text
16. Save the document
17. Leave the document open for the next practical exercise
End of Practical Exercise
Remove Bullet Formatting
To remove bullets, select the text; then press AppKey. Press Up or Down Arrow until Bullets is selected and then press Right Arrow to display the table of bullet styles. Press Up, Down, Left or Right Arrows to locate None and press Enter.
Practical Exercise: Remove Bullet Formatting
1. Ensure the document ‘Food Consumption’ is open
2. Select the first block of bulleted text located under the heading ‘Changes in Food Consumption’
3. Press AppKey then press Up or Down Arrow until Bullets is selected and press Right Arrow to display a table of bullet styles
4. Press Up, Down, Left or Right Arrows to locate None and press Enter
5. Deselect the text
6. Select each of the remaining two blocks of text under the headings ‘Consumers Perception of Convenience Foods’ and ‘Refrigeration’ and remove the bullets
7. Close the document without saving the changes
8. Leave Word open for the next practical exercise
End of Practical Exercise
Apply Numbers to a List
To apply numbers to a list, select the items in the list and then press AppKey. Press Up or Down Arrow until Numbering is selected and then press Right Arrow. A list of available numbering styles is displayed.
Press Up, Down, Left and Right Arrows to move through the list of styles and press Enter on the style of your choice.
Practical Exercise: Apply Numbers to a List
1. Open the document ‘Recipe’
2. Select the paragraphs beneath the heading ‘Procedure’
3. Press AppKey then press Up or Down Arrow until Numbering is selected and press Right Arrow to display the table of numbering styles
4. Press Up, Down, Left and Right Arrows to review the available styles, select the 1, 2, 3 option and press Enter
5. Save the document and leave it open for the next practical exercise
End of Practical Exercise
Remove Number Formatting
To remove numbers, select the text; then press AppKey. Press Up or Down Arrow until Numbering is selected and then press Right Arrow to display the table of numbering styles.
Press Up, Down, Left or Right Arrows to locate None and press Enter.
Practical Exercise: Remove Number Formatting
1. Ensure the document ‘Recipe’ is open
2. Select the block of numbered text beneath the heading ‘Procedure’ that you worked on in the previous practical exercise
3. Press AppKey then press Up or Down Arrow until Numbering is selected and press Right Arrow to display the table of styles
4. Press Up, Down, Left or Right Arrows until None is selected and press Enter
5. Deselect the text
6. Close the document without saving the changes
End of Practical Exercise
This is the end of the chapter. Complete the following review exercises before proceeding to the next chapter to ensure that you are able to:
· Apply a variety of bullet styles to a list
· Apply numbering to a list
Quick List Keystrokes
Apply bullets AppKey then Bullets then Right Arrow
Apply numbering AppKey then Numbering then Right Arrow
This is the end of the quick list for this chapter.
Review Exercises
Review Exercise Files for this Chapter
· Recipe
· Diet Rules
Review Exercise 1
In this exercise you will format selected paragraphs using a bullet or numbering style
1. Open the document ‘Recipe’
2. Apply bullet formatting to the list of ingredients in the recipe
3. Apply numbers to the list of steps in the Procedure
4. Print one copy, then Save and Close the document
End of Review Exercise
Review Exercise 2
In this exercise you will format selected paragraphs using a bullet or numbering style
1. Open the document ‘Diet Rules’
2. Select the rules beneath the heading ‘Diet Rules’ and apply bullet formatting
3. Select the ingredients for the Chocolate Pudding and apply bullet formatting
4. Select the steps beneath the heading ‘Preparation’ and apply numbers
5. Print one copy, then Save and Close the document
End of Review Exercise
This is the end of the Review Exercises.
This is the end of the chapter.
Word 2010 Basics 11
VisAbility – Guide Dogs WA
The Perron Centre
Additional Training Manuals
Additional training manuals available from our online shop at www.visability.com.au under the Educational Resources link are:
Windows 7
· Operate a Personal Computer with Windows 7
Internet Explorer
· Browse and Search the Net with Internet Explorer 8
Beginners Microsoft Office
· Word 2010 Basics
· Email using Outlook 2010
These titles are also available for Microsoft Office 2007
Advanced Microsoft Office
· Write, Design and Produce Business Documents using Word 2010
· Organise Schedules using Outlook 2010
· Design and Produce Spreadsheets using Excel 2010
· Create and Use Databases using Access 2010
· Create PowerPoint Presentations using PowerPoint 2010
These titles are also available for Microsoft Office 2007
For Further Information Contact:
VisAbility
The Perron Centre
61 Kitchener Avenue
Victoria Park WA 6100
Call: (08) 9311 8202
Email:
Word 2010 Basics 11
Chapter 13
Bullets and Numbering
Word 2010 Basics 11