University High School Boosters Meeting

University High School Boosters Meeting
4/4/17
Agenda: / ·  Welcome/Call to Order
·  Officer and Administration Reports – 20 min
o  President (Jennifer Trevarthan)
o  Vice President (Kelli Kiefer)
o  Secretary (Mike Orgler)
o  Treasurer Report (Bob VanPlew)
o  Administration Report (Andrea Markert)
·  Committee Chair Messages Reports – 20 min
·  Old Business – 10 min
·  New Business – 10 min
·  Adjourn
Notes
Call to order/Roll call
Meeting called to order by Mike Orgler at 6:34pm on 4/4/17
Officer Reports
President
Jennifer Trevarthan / ·  Welcome!
·  Last Boosters meeting of the year…hard to believe! (The Executive Board will meet in May).
·  Capital improvements: Boosters previously committed a donation of $10,000 for the outside improvements of the school. That commitment will be honored…fundraising efforts have been fabulous this year…so Boosters is proud to give $10,000!
·  I ask that all committee chairs put a description of what you do so that there can be a smooth transition plan for others that may follow you in the future. We can capture online to save for future use. (Please send Mike Orgler your info by the end of April to either store online and/or make note that you have hard copies (i.e. binders) of material)
·  I want to personally thank our Executive Board (Kelli Kiefer, Mike Orgler and Bob VanPlew), all our Committee chairs, our U-High parents, families, and administration for another great year.
·  As always, if there is anyone in attendance that is not already part of a committee and would like to get more involved, just send an email to the committee chairperson or the booster board for assistance.
VP
Kelli Kiefer / ·  Thank you for all your hard work and dedication to supporting our school!
Secretary
Mike Orgler / ·  Minutes are available on the Boosters website each month (approx. 5-7 days after the mtg).
·  Be sure to place your name on the sign-in sheet before you leave the meeting.
·  Committee chairs are asked to send updates prior to the meeting (include “Boosters” in title).
Treasurer
Bob VanPlew / ·  See report below.
Administration Report (Andrea Markert - Principal)
Ø  Hard to believe the end of year is almost here.
Ø  Pippin the play is going on this weekend. Come out and watch a great show!
Ø  Have letters going out April 15 for acceptance. Application #’s were a little over 300 (a lot of upper classmen)…this is typically right around where we usually are. Andrea read every single application…a lot of great applicants!
Ø  Freshman testing night is May 3.
Ø  May 10 will have just the 8th grade class come bowling together. On class night we’ll have everyone here.
Ø  Prom is coming up and a lot of Sping sports are in flight!
Ø  We have filled the Math, one year Band and chemistry positions…still have a Biology opening outstanding.
Ø  We will be getting an interim superintendent.
Ø  The Junior ACT test is April 19th.
Committee Reports
After-Prom
Molly Loeffler – Chair
Stacy Barclay – Co-Chair / ·  Purpose: After-Prom provides a safe place for the students to go after the dance.
·  We are so excited to have:
A LUAU JUST FOR U
on Saturday, April 29th
11:30pm-3:00am
Location: Redbird Arena
·  Only 25 days until AfterProm!!!
·  Our Chair committee met March 29th to make sure everything is running smoothly and we are excited and ready for AfterProm.
·  We currently have $18,258.98 in our AfterProm account.
·  Sign up Genius went out on Skyward, asking for volunteers to work the night of AfterProm, and also looking for specific donations. It originally just went to Junior parents but will also be sent to Senior parents to fill all the slots.
·  The schedule for AfterProm looks like this:
Ø  On April 29 Student can check in at Redbird Arena from 11:30pm til 12:15am
Ø  From 11:30 til 1:45 there will be plenty to eat and do, along with small raffles throughout.
§  Food includes: BWW, Moe’s quest and chips, Maui Wowi smoothies, Papa John’s pizza, Denny’s Doughnuts iced cookies, and lots of candy and snacks
§  Activities include: inflatables from Fun on the Run, Milk Crate tower from Upper Limits, gambling tables, Cash Cab on the mezzanine level, photo booth and more.
§  Raffle: 74 gift cards totaling $1,414
Ø  At 1:45 we will have a big raffle in which 2 people from each the junior and senior class will win a TV or an Apple Watch
Ø  At 2:00 we have Rick Longstreth the Hypnotist perform.
Ø  Kids leave at 3:00am
·  In desperate need of a surfboard to borrow for the event!
·  Tracy Patkunas will be taking over this event next year.
·  Registration begins at 11:30pm and kids must be checked in by 12:15am. Once checked-in, they aren’t allowed to leave until 3:00am, unless a parent picks them up. When over at 3:00am, students are given a paper that allows them to be on the road past curfew. It has the time they left, so they have to go home.
·  Please look online for the AfterProm forms on the UHigh’s home page, under forms. There is a checklist of all the paperwork that needs to be turned in along with $20 per person to offset our costs. We would like the paperwork turned in by April 14 if possible.
·  The committee chairs will meet one last time before AfterProm on Monday, April 17 at Stacy Barclays house
·  Committee Leads:
Ø  Entertainment Acquisitions - Kalen Rowe
Ø  Decorations - Allison Ziebarth and Melissa Engel
Ø  Food and Beverage - Jennifer Patton and Amy Witzig
Ø  Entertainment - Teri Merna and Jaque Widdel
Ø  Registration - Donita Sendelbach and Nicole Tennison
Ø  Volunteers - Christy Bazan and Kelly Honzel
Ø  Security - Brendan Heffner
Ø  Fundraising – Dina Schuckman
Ø  Publicity – Carrie Phillips
Hospitality (For Dances)
Michele Mathieson / ·  Purpose: To provide hospitality to our dances.
·  Nothing new to report this month.
Directory
Tammy Baker / ·  Purpose: To provide a listing of all U-High students & families for reference.
·  Nothing new to report this month.
Faculty/Staff Appreciation (FSA)
Lucy Morkin / ·  Purpose: To provide a meal once a month to the faculty/staff to show our appreciation.
·  We provided breakfast on Friday, March 24, 2017 for faculty and staff. A big “Thank You” to all who helped make this a successful event!
·  Our next event for the school year is a breakfast scheduled for Friday, April 21, 2017.
·  Looking at some replacements for next year.
·  This is the remaining tentative schedule for FSA Committee events for 2017:
Ø  Friday, April 21 - Breakfast
Ø  Friday, May 19 – Breakfast or Lunch
Fundraising
Janine Rodriguez
Aimee Beam
Debbie Wolford / ·  Purpose: To organize and coordinate fundraising for all sports, teams and booster programs.
·  So far this school year, groups have raised $11,000!
·  Boy's Golf hosted a Noodles fundraiser on February 28th and netted $127.20. Boy's Golf hosted a fundraiser at Potbelly's on March 8th. They came away with $269.00.
·  Plan on eating at Moe's on Thursday, April 27th to support the Track Team! Normal and Bloomington locations are participating 11am-9pm.
·  Sodexo is desperately looking for groups to work the Phi Gamma Circus this coming weekend at Redbird Arena. They need 8-10 people to work a shift. It's great money for working only a few hours AND it's fun. Here are the days/times:
Ø  Friday, April 7th 5pm - 10pm – Boys Soccer is tentatively planning on this time.
Ø  Saturday, April 8th 11am - 4pm – Girl’s Swimming is planning on this time.
Ø  Saturday, April 8th 5pm - 10pm - ?
·  A reminder about Baseball's first annual U-High Baseball Golf Outing on Monday, April 17th beginning at noon. The event takes place at Ironwood Golf Course. The format is 18-hole scramble with prizes available. Donation is $75 per person or $260 if registering as a foursome. For more information, go to the U-High web page.
·  The fundraising committee is eager to hear other groups/team's fundraising ideas/events. Just check with us so we can advertise. Also, we can make sure the event doesn't conflict with other fundraising events.
·  Please email Janine Rodriguez () if your group would like a fundraising opportunity or if you have any questions.
Hospitality
Chris Bray
Lisa Heptinstall / ·  Purpose: To provide a welcoming environment for our 3 hosting events: 1) Open house, 2) prospective student open house in February & 3) freshman testing in spring.
·  The Hospitality Committee will be serving fruit, vegetables, desserts, and drinks at the upcoming Freshman Testing on Wednesday, May 3rd. We will set up a table in the lounge for all incoming freshman and their parents to stop by and enjoy a snack and drink. Chris Bray and Lisa Heptinstall will send out a Sign-Up Genius in a couple of weeks asking for donations.
·  Also, the Hospitality Committee will be providing dinner for the administration and teachers that evening on May 3rd as well. We will bring in sandwiches, chips, pickles, and dessert. We will set up the faculty dinner in the main office for them to stop by when they are free.
Parent Support Network (PSN)
Rod Bray / ·  Purpose: The PSN is parents working with and helping other parents address issues that affect us all by having events on different pertinent topics.
·  The Parent Support Network reminds you to mark your calendars for a special event on Wednesday, April 12 at 8:00 pm at Redbird Arena. Illinois State University is sponsoring guest speaker John Trautwein, Founder of The Will to Live Foundation, Inc. He is a former Major League Baseball pitcher who lost his son Will to suicide in 2010. John will focus on what he learned as a grieving parent who was unaware of the issues that faced his child and still burden millions of teens today. The event is open to the public and all are welcome.
·  Looking at possibly getting a Cyber Security topic in the near future.
·  We plan to post notes from each session on the Parent Support Network page.
·  Let us know if there are any topics or speakers you believe would be beneficial to U-High parents so we can stay connected and encourage our kids.
Spirit-Wear
Michele Wittman / ·  Purpose: The purpose is to sell spirit wear and take proceeds to boosters as well as to promote U-High spirit in the community.
·  Preparing a Spring Order
·  Preparing incoming freshman t-shirt orders that will be in acceptance packets
·  Preparing for last cash/carry for Freshman Testing night.
Gold Rush Raffle
Christy Bazan
Jennifer Pinter / ·  Purpose: To coordinate the raffle which is one of Boosters largest fundraisers.
·  No new update for this month.
Recognition – Good For U Award
Katy Kraft
Beth Sauser / ·  Purpose: The purpose of the Good for U Award is to recognize a student for contributions made outside of traditional academic and sports accolades. This may include acts of kindness, outstanding effort, resolution of issues, etc. Nominations may also be done for teachers & administrators for their contributions.
·  We have finalized our logo and are in process of getting locker magnets/awards. We are actively looking for nominations. We anticipate using the rest of our budgeted funds.
Social Media
Gretchen Zaitzeff / ·  Nothing new reported.
Tailgate
Tracy Patkunas / ·  Nothing new reported.
Website
Jody DeCremer / ·  Nothing new reported.
Representative Reports
Band / ·  Nothing reported.
Choir / ·  Nothing reported.
Dance / ·  Nothing reported.
Cheer / ·  Nothing reported.
Orchestra / ·  Nothing reported.
Orchesis / ·  Nothing reported.
Speech / ·  Nothing reported.
Theater / ·  Nothing reported.
Sports / ·  Nothing reported.
Old Business
Ø  The Booster Board will be moving forward with the idea to send correspondences (cards, notes, etc.) on behalf of boosters. For instance, when a member of faculty receives accolades we could send a card to say “congratulations” or if we hear about a U-High family or student situation and we want to reach out to them, etc. The Booster board will draft up some approaches regarding the types of events we would look to communicate on and work with Andrea and the administration to provide the pertinent information that would trigger us sending a communication out.
Ø  Grant Updates
o  Girls/Boys soccer:
§  2 nets have been ordered.
§  We’re still waiting to hear from ISU Facilities on the need for new tarps to cover the soccer field and protect it. (There are issues with the soccer field – in order to do a lot of work on the field it needs to be surveyed…the cost of doing this and repairs is estimated at $100k!)
o  Track/Cross Country – Approved 2 matching funds for track ($1000 total) for uniforms
New Business
Ø  Great year! All the fundraising was awesome. Given that we have had nowhere near the number of requests for funds we were expecting, we have a surplus that we feel should be put towards school needs.
o  Andrea came up with a list of things that the school needs:
§  Need 30 classroom chairs ($4500 total)