August 2014
United States Army
Soldier Support Institute
Adjutant General School
iPERMS OVERVIEW
Practical Exercise
A Version
Answer KEY
(DO NOT WRITE IN THIS BOOKLET)

iPERMS Overview

Practical Exercise

A Version

Answer Key

Part I

Knowledge Based Question

Match the item to the applicable statement stated below:

a. Tiff File / b. iPERMS Records Management System / c. Authorized Official / d.Unit Detail Report / e. iPERMS

__b__ 1. Provides storage of, controlled access to, and safeguarding of the OMPF and other personnel folders and subfolders.

__a__ 2. This is the format for which authoritative source documents/images are sent, managed and stored in iPERMS.

__d__ 3. Provides a by-Soldier and by-Unit Processing Code (UPC), list of the most recent effective date for DD93 and SGLV 8286 posted to the Soldier’s record in iPERMS.

__c_ 4. This is an encompassing role for any individual whose official duties require view only access to documents pertaining to another Soldier.

__e_ 5. Utilizes a web-based application with a unified user interface that provides encrypted, end-to-end, secure, remote access to, input to, and retrieval of documents from the Official Military Personnel File (OMPF) and other personnel folders/subfolders via the Army Knowledge Online (AKO) portal at any time from any place in the world.

Part II

Review and Report Soldier Personnel Data

Note to Instructor: Grade the acronyms liberally. Accept answers which contain the appropriate verbiage or near match.

1. Prior to redeploying the S1 conducted an SRP for Soldiers to review and update their DD 93s/SGLVs. The commander wants to know the total number of updated DD 93s/SGLVs loaded in iPERMS for each unit.

DD93s SGLVs

HHC, 1-4th BCT 195 192

4th Combat Support Battalion 97 78

Total 292 270

2. Verify the Branch/PMOS, Effective Date (EFF Date), and Active Date of Rank (ADOR) for the following Soldiers:

NAME SSN BR/MOS EFF DATE ADOR

MAJ Carrier, Anthony A. 987-13-6601 ___IN___ 050501 050501

SFC Handy, Christopher J. 987-13-1401 ___13F__ 080901 080901

3. Verify the type of report, thru date, end date and # rated months on the last evaluation report for the following Soldiers:

NAME SSN Type of Report From Date Thru Date # Rated Months

SFC Leonard, Jon s. 987-12-9801 02/Annual 20101014 20111013 12

CW2 Petrus, Istvan 987-13-4201 02/Annual 20100101 20101231 12

MAJ Cline, William J. 987-13-0001 04/COD 20090101 20090506 6

4. Verify the latest OES/NCOES course attended and the period of attendance reflected on the Academic Evaluation Report (DA Form 1059) for the following Soldiers:

NAME SSN COURSE ATTENDED FROM THRU

MAJ McWilliams, Robert J. 987-13-6301 ILE/SGSC 20080722 20090629

CW2 Bowden, John G. 987-14-5101 WOBC 20080307 20080617

SFC Handy, Christopher J. Jr. 987-13-1401 ALC 20070423 20070525

5.  Where would you find the reject/error code list, if you had a returned batch in iPERMS with an “I”

reject/error code? What is the reason for the “I” rejection code? Can the Scan Operator resolve the “I” code? (Three answers)

a. DA PAM 600-8-1, Table 4-3

b. “Incomplete, missing pages”

c. yes

Part III

Review and Report Soldier Financial Data

1. MAJ AustinHankins, Shownette, 4th Brigade needs the name and address of her bank from the SF1199A. What is the name and address of her bank?

Bank of Smithsonian

123 Money Drive

Benjamin, CO 80922

2. You are the HR for 4th Brigade and you have to do the initial record review for finance documents per the new guidance. What is the date of rank on CW3 Sturgis, Rodricus promotion order?

070101

3. You are the HR for 4th Brigade and you are asked to review the finance record on MAJ DePass, William for his Date of Marriage. What is his date of marriage?

25  June 1988

4. What is the address on the DA Form 5960 for the dependent of MAJ Rininger, Preston?

a.  2530 Summers Lane Drive

b.  2630 Summerhill Drive

c.  2330 Sumner Drive

d.  2230 Sumrall Drive

5. SITUATION: You are the HR for 4th Brigade and you are asked to review records for all SSGs. You will need to run a report for SSGs for UICs K8701 and K8751. How many SSGs are in each UIC and what is the total?

UIC

K8701 __24___

K8751 __12___ Total for both UICs: __36___

Part IV

Personnel and Finance Record Review using the Record Review Tool (RRT)

1. MAJ AustinHankins, Shownette has just arrived to the unit and would like to review her personnel record. What role in iPERMS would the RM use to conduct the record review?

a. Authorized Official

b. Field Operator

c. Record Manager

d. Scan Operator

2. While reviewing the finance record of CW3 Sturgis, Rodricus, you discover that documents were missing from his finance record. What is the source document to verify the documents in the Finance Record Review?

a. ERB

b. LES

c. ORB

d. DD214

3. It is time for SFC Palumbo, Cory to review his Personnel and Finance Record because he will be PCSing to Hawaii; but he is not available for signature because he is in the hospital. The RM has a short suspense to complete the record review. Can the RM complete the review?

a. yes, with comments

b. yes, missing documents

c. no, Soldier is in the hospital

d. no, Soldier needs to sign

4. SFC Leonard, Jon is having his Personnel Record Review conducted. The RM and SFC Leonard discover that his enlistment contract is not in his record. What should be completed on the Record Review?

a. Check the document with a red “x” for an error.

b. Upload the contract.

c. Sign the Record Review with comments.

d. All of the above.

5. SFC Handy, Christopher and the RM are reviewing his Finance Record and find duplicate promotion orders. Examine both documents for accuracy and authentication. What is the correct action for the documents?

a.  Contact Human Resources Command (HRC)

b.  Add comments where necessary

c.  No action is required

d.  Soldier should correct the documents

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