Memorandum
To: “P” In-Service Course Participants
From: Helaine Schwartz, Director
Subject: After School Professional Development Program Policy
As a participant, when I register for a “P” In-Service course I agree to the following policies:
“P” In-Service courses offer pedagogues high-quality, convenient, low-cost alternatives to college courses that may be applied to salary differential requirements. Courses are designed to impact student achievement through the professional development of teachers.
Course requirements:
Participants are advised to carefully read course descriptions to avoid any duplication. Credit can only be granted for courses that were not previously taken for “P” In-Service credit, undergraduate, and/or graduate studies.
When registering for more than one course, carefully check all dates as you will not receive credit for any course that meets at the same time as another course.
All participants are required to satisfactorily complete every assignment and activity in the course in order to receive a passing grade. In addition, all “P” In-Service courses require the completion of a mid-term, and a final (which can be in the form of an exam, project, journal, paper) and have satisfactory attendance.
Please note that any online courses taken for P credit should not be accessed during your regular school day working hours.
Registration
Participants may enroll in four (4) courses per semester. In order to take any additional course special permission must be obtained by writing to the director.
Participants who expect to be reimbursed for course registration through a particular program or district must pay the registration fee in full and then request reimbursement through the appropriate program after providing proof (course certificate) of satisfactory course completion.
Attendance and lateness:
Participants are expected to attend all classes regularly and punctually and remain until the end of each session. It is to your advantage to attend all scheduled classes in which you are enrolled. Credit will not be granted for any unresolved, unexpected, unexcused, or excessive absence or lateness.
Lateness is defined as arriving 15 minutes after the official starting time or leaving 15 minutes before the official ending time of the session; two (2) times late will be recorded as one (1) excused absence.
Number of sessions / Absences15 sessions/30 hours / 2 excused absences
12 sessions/30 hours / 1 excused absence
10 sessions/30 hours / 1 excused absence
05 sessions/30 hours / No excused absences
Acceptable excused absences:
Line-of-Duty injury Death in the family
Licensure Examinations Parent/Teacher Conferences
Jury Duty
Documentation for any excused absences must be submitted to the instructor.
Please be aware of the attendance requirements when making all medical appointments. Personal doctors’ appointments will not be accepted as excused absences.
Participants are advised to carefully check the dates and times courses meet, as an overlapping of courses will not be accepted as an excused absence.
Making up the time and assignments:
You are responsible for making up the time and content missed when absent from class.
Arrangements and approval must be made with the instructor and ASPDP prior to submitting the course work.
All course work must be submitted to the instructor within one week after the date of the last scheduled class.
Inclement Weather or other Emergency Cancellations:
For information on inclement weather and emergency announcements, call the New York City 311 Information Line, and/or go to the New York City Department of Education website home page at http://schools.nyc.gov/default.aspx for course cancellations announced by the Chancellor.
A course session is cancelled during inclement weather only if:
Your school/district/SSO office receives notification that after school activities have been suspended as per a Central Department of Education directive.
An individual school/district office independently cancels its own after school activities.
In the event of either occurrence a participant will not be marked absent for a course cancellation announced by the Department of Education.
Participants, in consultation with their instructor, are responsible for making up the time and content missed from the cancelled session.
This may be done by adding time to future sessions; scheduling an additional session during a week that a course is scheduled to meet; adding a session at the end of the term, as long as it does not carry over into the next semester; and if all else fails, assigning a substantial make-up project that addresses the appropriate content for the cancelled session.
If courses are officially cancelled, participants will not be marked absent; however, participants who are not present for the make-up session will be marked absent. This is not an “excused” absence.
Course Fees:
DOE course fees are to be paid by credit card at the time of registration.
Courses sponsored by Educational Partners (Agency/College/University/Cultural Institution) may be paid to the Educational Partner by credit cards, certified check, or money order. The manner of payment varies depending on the Educational Partner. The course number and the registrant’s file number are to be noted on the face of the check or money order. Please check the specific requirements when registering.
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ASPDP cannot accept delayed payment for registration through QUIPP, purchase orders, funded programs, etc.
Most “P” In-Service courses taught by NYC DOE instructors require a course fee of $195 due at the time of enrollment.
Courses offered by Educational Partners have a non-refundable ASPDP course fee of $100 and may charge a separate registration fee that varies from course to course.
Materials Fees:
DOE Instructors may collect up to $50.00 in “P” In-Service courses for materials.
Refunds:
All participants are advised to pay particular attention to the course registration information prior to enrolling in a “P” In-Service course, as a course refund may not apply. Change in course location is not a reason for a refund.
For courses offered by DOE Instructors a full refund minus a $50 processing fee will be issued upon written requests if received four (4) weeks prior to the start of the course.
If a participant enrolls in a “P” In-Service course after the four week grace period and withdraws with fewer than four weeks to the start date, no refund will be provided.
Participants are advised to check the specific refund information and requirements when registering with an Educational Partner. The ASPDP course fee of $100 is non-refundable.
All refund requests must be made in writing by e-mailing ASPDP at and the Educational Partner where applicable. Participants are also responsible for e-mailing the instructor when withdrawing from a course.
In no event will a refund be issued if a participant withdraws from a course after the start of the course.
Certificates:
Participants are advised that when registering for more than one course they will not receive a certificate for any course that meets at the same time as another course.
Course certificates will be mailed to each participant at the conclusion of the term. Please allow 10 to 12 weeks to receive a certificate pending review/validation of attendance and the satisfactory completion of assignments.
Duplicate Certificates:
Duplicate certificates can be obtained by submitting a $5.00 money order and written request to the ASPDP office. Please provide the course title, code, your full name, file number, mailing address and contact number in the event you need to be contacted. Your request should be mailed to:
After School Professional Development Program
65 Court Street, Room 301
Brooklyn, NY 11201
There will be no exceptions to this program policy.
By registering/enrolling in any “P” In-Service course you consent to the terms outlined in this program policy.
For more information email: or phone 718-935-5753/2716.
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