Minutes of the CSA Board of Directors Meeting
November 8, 2006
Page 2
THE GREAT OUTDOORS
CSA BOARD OF DIRECTORS MEETING
NOVEMBER 8, 2006
In attendance: Chairman Don Adams, Tom Burke, Bob Brown, Ron Mortemore, Art Foster, Dan Zahn, Chuck Peahl, Vernon Weekley, Ron Brown, Dick Seaman, CSA Manager Matt Chesnut, and Secretary Lynn Jacobs. Bruce Brown was absent.
The meeting was called to order by Chairman Adams at 2:00 p.m.
1. SPECIAL AGENDA ITEM
Mike Fontana introduced two guest speakers from Brevard County Fire Rescue, Battalion Chief Brad Hall and Volunteer Coordinator John Gore. The purpose of their visit was to orient the residents to the Brevard County Reservist Program and offer to implement such a program at TGO. The program would be tailored to have resident volunteers trained to be first responders that would assist incoming county EMS responders with emergencies within the park. The program would mimic the former MedAlert teams; however, it would be associated with the county, and the county’s insurance would cover liability issues for its members, thus relieving the TGO community’s liability carrier. Chief Hall and Mr. Gore explained in greater depth the Brevard County Reservist Program and programs that are offered to train volunteers. Mike Fontana encouraged interested residents to sign up and volunteer to participate so that a program can be developed for TGO. Residents were then given an opportunity to ask questions.
Chairman Adams thanked Chief Hall and Mr. Gore for coming and proceeded with the meeting.
2. APPROVAL OF MINUTES OF OCTOBER 11, 2006 MEETING
A motion was made by Bob Brown to approve the minutes of the October 11, 2006 meeting and seconded by Chuck Peahl. The motion carried unanimously.
3. REPORTS OF OFFICERS, MANAGER, BOARDS & STANDING COMMITTEES
a. CSA Manager Matt Chesnut reported on the following:
(1) A new security company contract has been awarded to Allied Barton for our front gate security. The contract commences on November 17, 2006 at 8 a.m.
(2) Steps are being taken to enter into a new contract for lawn chemical services. Negotiations should be finalized in December or January.
(3) Channel 99 has a new appearance and content. It is a work in progress, so comments to better serve the community are welcomed. Also, today’s BOD meeting is being recorded for televising on Channel 99 periodically in the week(s) following the meeting.
(4) The motorcycle staging area has been moved to the water tower area. It is a location for motorcycle staging only, permanent parking is not permitted.
(5) A new 6-inch water meter is being installed to our community by the City of Cocoa. The larger meter will offer better fire protection in the event of a catastrophic fire.
(6) Mike Fontana has worked with Bright House Networks to bring TGO the Brevard County government channel. It will replace C-Span II on our cable lineup. This will assist with emergency communications from the county during a disaster.
b. The Treasurer’s Monthly Summary Report is attached hereto and made a part hereof.
c. The ARC Report is attached hereto and made a part hereof.
4. REPORTS OF AD HOC AND BOARD COMMITTEES
a. Dick Seaman discussed the logistics of the preparation of the 2007 CSA budget and the opportunities that were provided to residents to ask questions at various district meetings. He then made a motion (2006-33) that the Board of Directors pass the proposed budget submitted at the October Board of Directors meeting. Vernon Weekley seconded the motion. There was no discussion, and the question was called. The motion carried unanimously.
b. Copies of the results of the 2006 BOD survey were included in the owners packets for today’s meeting.
c. Vernon Weekley mentioned that a change in the gate clicker codes is scheduled for February 2007.
d. Dick Seaman explained the circumstances surrounding the multi-family hazard code that had been assigned to properties at TGO and his efforts to change the code to single-family. His success in having this change made will reflect a $129.00 savings on tax bills for the owners of single family residential units.
5. NEW BUSINESS ITEMS
a. Dick Seaman made a motion (2006-34) that the Architectural Review Committee Guidelines, on page 6, paragraph 3 be revised to read:
“3. Submit the application by NOON on the Friday preceding the ARC meeting on Wednesday. Property owners are welcome to attend any
ARC meeting.”
The current practice of handling emergency submissions on an individual basis will remain the same. The primary purpose of this change is to give the members of the committee adequate time to investigate the submissions and review them. Ron Mortemore seconded the motion. There was no discussion, the question was called, and the motion carried unanimously.
6. COMMUNITY AGENDA
a. Lorraine Murphy spoke on behalf of the Election Committee to encourage anyone interested in being a candidate for the odd numbered districts for the Board of Directors and the ARC Committee, as well as the District 8 ARC seat to contact an Election Committee member to volunteer.
Owners were given the opportunity to speak about their concerns.
7. ANNOUNCEMENTS
- Next BOD planning meeting scheduled for Wednesday, December 6, 2006 - 2:00 pm
- Next BOD regular meeting scheduled for Wednesday, December 13, 2006 - 2:00 pm
Scheduled District Meetings
- Districts 0, 1 & 9 Meeting on December 4 at 10 a.m. in Pavilion
- Districts 4, 5, 7 & 8 Meeting on December 5 at 2:00 pm in Pavilion
- Districts 2 & 6 Meeting on December 5 at 3:00 pm in Pavilion
8. ADJOURNMENT
There being no further business, Ron Mortemore made a motion to adjourn, which was seconded by Ron Brown. The meeting was then adjourned.
Respectfully submitted,
Lynn Jacobs
Secretary