POSITION DESCRIPTION
POSITION: Capital Projects Manager
REPORTS TO: President/CEO
Santa Catalina Island is one of eight islands off the coast of Southern California. As the third largest landmass in the Channel Islands group, Catalina supports a complex Mediterranean ecosystem that includes humans. Every year, approximately 1,000,000 people visit the Island and at least 4,000 are resident year-round, most living in the town of Avalon or the village of Two Harbors.
The Catalina Island Conservancy (Conservancy), an independent, California 501(c)(3) non-profit organization, was formed in 1972 to protect and restore the natural and cultural resources of Santa Catalina Island, and to make them available for public recreation, education, and enjoyment. The protected lands of the Conservancy amount to approximately 42,000 acres or 88% of the Island. The science, restoration, education and outreach activities of the Conservancy can and do serve as a model for the conservation of protected lands worldwide.
POSITION SUMMARY
The Capital Projects Manager is responsible for managing the Conservancy’s role in the design, permitting and construction of ongoing capital projects. The individual will work as part of a project management team that will include senior staff of the Conservancy, representatives of key in-house departments, and a variety of consultants. The position requires an understanding of and experience with architectural design standards, construction techniques, permitting regulations, client programmatic needs, and strong interpersonal and collaborative communication skills.
DUTIES AND RESPONSIBILITIES
1. Analyze capital improvement project requirements.
· Analyze cost and schedule requirements of the program and provide initial cost and schedule information to be included in appropriate planning documents.
· Advise and recommend alternate solutions to space, funding and phasing problems with the goal of meeting the program requirements within resource limitations.
2. Participate in the procurement of outside consultant firms, including Architects and Engineers, Contractors and other consultants as required.
· Participate in the negotiation of fee and scope of service for selected A/E design team members and contractors.
· Prepare necessary documentation and justifications in order to solicit construction contract bids and award construction contracts.
3. Advise the design team during the schematic design development, working drawing and bidding phases for assigned projects.
· Serve as the Conservancy’s main point of contact with consulting teams that can include architects, engineers, designers and contractors, and their coordination link with other staff and consultants, from beginning to end of project.
· Manage the activities of the A/E team and their support disciplines during the design phases of the projects.
· Document proceedings of all internal and external meetings as necessary.
· Interpret and enforce contract provisions for construction; monitor progress of construction and coordination construction administration phase work of A/E team and other partners.
· Coordinate appropriate reviews by both internal departments and external permitting agencies and organizations.
· Ascertain that key decisions affecting the quality and direction of the project during the process and at the end of a phase have been signed-off on by the responsible parties.
· Monitor cost effectiveness throughout the process; provide regular cost reviews; when required or when in the interests of the Conservancy, direct value engineering studies to verify design cost data.
4. During construction phase, remain responsible for budget control and management and continue to serve as the single point of contact with the end user.
· Assure that the project remains on track in quality, scope, schedule and estimated costs.
· Monitor appropriate agency review including building code review, etc., utilizing team members whenever possible.
· Attend weekly project construction meetings and maintain bottom line responsibility for the change order process.
· Monitor construction financial negotiations and documents during construction, review and issue payment certificates, change orders, etc.
· Establish and monitor “action item log” and insure actions are completed by responsible parties in accordance with the project budget and schedule.
· Review status of project critical path schedule with Construction Representative.
· Visit project site periodically and determine project status and progress, and review progress with assigned Construction Representative. Take necessary actions to insure project schedule is maintained or adjusted, as necessary.
5. Track and report to Conservancy senior staff on status of plans, capital projects and contract implementation.
· Develop regular progress reports on active projects
· Plan and coordinate staff involvement in projects
6. Coordinate stakeholder and community outreach activities.
· Coordinate scheduling and logistics for community input and update meetings.
· Document proceedings of all meetings.
· Work with the Conservancy's Communications department on press releases and other public relations efforts as needed.
QUALIFICATION REQUIREMENTS
· Seven to ten years of experience in architecture, engineering, construction or a related field;
· Minimum of five years experience in project management with particular skills in running meetings, making decisions, and keeping team members informed;
· Degree in Planning, Architecture, or Engineering, with consideration for additional experience;
· Demonstrated skills and experience in leading projects through the multi-agency permitting process, with hands on experience with Los Angeles County regulatory agencies preferred;
· Demonstrated skills and experience in reviewing drawings and specifications for completeness and coordination at various stages of the project;
· Demonstrated skills and experience in field observation, problem solving, and documentation;
· Demonstrated skills and experience in assessing and resolving change order requests;
· Excellent verbal and written communication skills;
· Familiarity and expertise with project management, excel, word processing, and powerpoint software;
· Willing to travel to Catalina Island and stay overnight several times per month for meetings and on-site project management. Position can be based in the Conservancy’s Long Beach office.
SALARY LEVEL
Salary is commensurate with qualifications and experience.
TO APPLY
Filing deadline is on going until position is filled. Submit cover letter, salary requirements and resume to:
Lynndy Kennedy
Human Resources Consultant
Catalina Island Conservancy
562-519-2500
This position description is intended to reflect typical responsibilities and tasks for the individual filling the position of Capital Projects Manager. Actual tasks and responsibilities may vary and change over time. The Conservancy is an “at will", employer offering equal employment opportunity without regard to race, color, creed or religion, age, sex, national origin or disability (within the physical parameters defined in the job description and those associated with remote island living). Any offer of employment is contingent upon verification of individual’s eligibility for employment in the United States. For more information about the Catalina Island Conservancy, please see our website www.catalinaconservancy.org
3