JAMES MADISON
ELEMENTARY SCHOOL
2012/2013
STAFF AND BUILDING
GUIDELINES
As a James Madison School staff member, you are a key factor in the success of our students, our families, and our building! Students will grow, develop and succeed in school and meet the high standards set by the Sheboygan Area School District because of your efforts, talents and professionalism. Every day you communicate an important message to parents ensuring them of their child’s safety, well-being, and educational growth. Effective schools and effective programs happen because of effective staff members!
Thank you for being part of our James Madison team!
SCHOOL HOURS: Monday, Tuesday, Thursday and Friday 8:45 a.m. – 3:30 p.m.
Wednesday 8:45 a.m. – 2:40 p.m.
LUNCH/MILK Student and adult hot lunches and milk are available. Menus are
PROGRAM: placed in the teachers mailboxes the Friday before they begin. All students and staff members who would like to participate in the program should have a lunch card from Food Services with their name and ID number on it. If a staff member/student does not have a card please contact the office. Funds can be entered in the participant’s account by placing it in the lunch money box in the office. Please encourage your students to bring their lunch money to the office as soon as possible after arriving at school in the morning. Payments are entered into accounts around mid-morning. In order to curb the possibility of student and staff accounts running negative, low balance School Messenger phone calls are made daily. PER THE DISTRICT’S FOOD SERVICE DEPARTMENT, STAFF MEMBERS ARE NEVER TO HAVE A NEGATIVE BALANCE.
BUSSES: Special Ed busses will drop off and pick up students at the 24th Street exit. The Regular Ed bus will be dropping off and picking up students at the David Avenue entrance. Regular Ed students are to report to the playground upon their arrival to school. You will receive a list of the students from your classroom who will be riding a bus.
EAGLE James Madison School has designed a chart of behavior expected
EXPECTATIONS: from students and staff which is a key ingredient to an effective school.
Consequences
If a student falls short in their behavior related to the Eagle Expectations, an office discipline referral (ODR) form identifies the issue, provides detail and includes the consequence.
Consequences for behavior correction to learn Eagle Expectations may include the following: pre-correction, coaching individual or small group to re-teach expectations, increased positive reinforcement of desired behavior.
· Phone call home/or parents place of employment
· Conference with Dr. Driscoll, parent and student to determine an appropriate course of action
· Outdoor recess suspension
· In-School Suspension
· Out-of-School Suspension
· A child attending James Madison School on “Special Permission” from the District whose behavior is excessively inappropriate may have their “Special Permission” revoked and be asked to attend his/her “Home School”.
In-school suspension (ISS) is a consequence that is served during the school day. A student assigned ISS will spend the day in the office or in another teacher’s classroom. The student will be provided with his/her work for the day and is expected to complete it before the end of the day.
Out-of-school suspension (OSS) can be assigned for up to 5 days.
ENTRANCES & Students are to be entering/exiting a door specific to their
EXITS: classroom. Kindergarten and 1st grade should enter/exit the southeast doors. 2nd grade should use the northeast doors. 3rd, 4th and 5th grades should use the north door to enter in the morning- but should use the main entrance at all other times. CDS should use the northwest doors. PLEASE REMEMBER THAT AFTER 9:00 A.M. THE ONLY UNLOCKED DOORS WILL BE THE DAVID AVE. ENTRANCE.
STUDENT Student attendance is entered on-line through alpha-web.
ATTENDANCE: The deadline for entering attendance and the hot lunch count is 9:05 a.m. Please make a note in your sub folder that the sub must obtain a password from the office to enter attendance in this way.
STUDENT In our goal to improve student achievement at James Madison we
RECOGNITION have implemented a monthly student recognition program. The goal of this program is for every student to be recognized during the school year. The program will be held the last Monday morning of the month beginning at 8:50 a.m. in the gym. We will say the Pledge of Allegiance and sing the school cheer followed by announcing each student’s birthday for that month. They will come up to receive a birthday certificate. PBIS Recognition awards will be presented to students. The program will end with a “Joke of the Day” selected from those entered into the “Assembly Joke of the Day” box located in the IMC.
PLEDGE OF The pledge is recited each day at 8:50 a.m. by the office. Each
ALLEGIANCE: Friday at 8:50 a.m. the Pledge of Allegiance is said by a classroom. Please have your classroom prepared to participate in this event. The schedule can be found on the Madison website (staff link).
TEXTBOOKS: If additional textbooks are needed in your classroom please contact Sue in the office. DO NOT contact the bookroom on your own or take books from another teacher or extra books from the workroom. Inventories are kept for each classroom.
EMERGENCY Fire drills are conducted once per month and a tornado drill
DRILLS: and lockdown drill once per year. Be sure to review these procedures which can be found in your classroom’s red folders.
FIELD TRIPS: Field trip forms are kept in the office. When planning a field trip the teacher will need to complete the request form, which must be approved by Dr. Driscoll prior to arrangements being made. This includes field trips that are taken but do not require a bus. An individual permission slip must also be sent home to be signed by the parent. Verbal permission from the parent will not be accepted. Please make sure to take a copy of your classroom roster, a first aid kit, student medications, and a cell phone along with you on your trip. Be sure to let the office know the number of the cell phone if it is your personal cell phone. DO NOT FORGET TO SIGN OUT IN THE OFFICE!
FRIDAY Each student will receive a Friday envelope to take home notices,
ENVELOPES: homework, etc. This envelope should be signed by a parent and returned the following Monday. If you receive an item from the office to send home, please be sure to note the information checked on the slip attached. BE SURE TO SEND THE ITEM HOME AT THE PROPER TIME!
STAFF Please follow the District’s Sub Calling Procedure when calling in
ATTENDANCE: ill, etc. CALL 459-3988 NO LATER THAN 6:45 A.M. Be sure to provide the substitute caller the following information:
1. Name and Employee ID number (spell your name)
2. Location(s) worked
3. Grade/Subject taught/spec ed certifications needed
4. Hours--Full Day and or AM/PM-- be specific with AM/PM hours.
5. Start and end time
6. Reason for your absence
7. Your phone number
8. Other necessary information (re: going on a fieldtrip, etc.)
When scheduling a day off or attending an out-of-the-building meeting, etc., please be sure to fill out the JAMES MADISON LEAVE WITH/WITHOUT COMP form. Please specify time off in terms of exact hours rather than morning or afternoon. Turn this form in to Dr. Driscoll for his approval and he will forward it to Sue so that it can be recorded.
ALL TIME AWAY FROM YOUR POSITION (APPOINTMENT, ETC.) NEEDS TO BE APPROVED BY DR. DRISCOLL PRIOR TO BEING GONE! IN ADDITION, IN THE EVENT THAT YOU BECOME ILL OR HAVE A FAMILY EMERGENCY DURING THE WORK DAY, YOU WILL NEED TO REPORT TO DR. DRISCOLL, OR SUE/DONNA IN HIS ABSENCE, THAT YOU ARE LEAVING THE BUILDING!
COPIES OF THE CURRENT HANDBOOKS ARE AVAILABLE IN THE OFFICE TO ANSWER QUESTIONS YOU MAY HAVE REGARDING YOUR HOURS.
CLASSIFIED Educational Assistants and Noon Hour staff must turn in a time
STAFF sheet every two weeks. Educational assistant, substitute
TIMESHEETS: educational assistants and noon hour staff timesheets are located in the office workroom. Completed timesheets should be placed in the black wall pocket in the workroom at the end of the pay period. All funds are directly deposited.
When an educational assistant subs for another person in the building, it should be entered on a substitute educational assistant timesheet stating the name of the person you subbed for.
PLEASE BE SURE THAT YOUR TIMESHEETS ARE MARKED CLEARLY AND CORRECTLY! It is your responsibility to make sure your time sheet is completed properly and turned in!
IN-BUILDING When a teacher subs for another teacher in our building it is
SUBS: necessary to know who you subbed for and the amount of time you subbed.
COPIES: 10 copies or less may be made on the building copier in the office workroom. Each person or program in the building needs to have a copier code to use that machine. Please check in the office if you have forgotten your code or need to sign up for one. If more than 10 copies are necessary, you will need to send the item(s) to Printing Services. Our district will be using Web CRD to electronically send items to printing. Please allow at least 3 days turnaround time and try to avoid using a Monday or Friday due date. If you have any questions, please feel free to ask one of the secretaries for assistance. This applies to all teachers – spec ed and regular ed.
LAMINATING: Laminating is done every Wednesday from 2:40 – 3:30 p.m. Please have any items you need taken care of in the workroom. Lamination is expensive and we need to remember to laminate only what we need for students to be successful. It is not to be used to make things look nicer, etc. Please help us with this issue. PLEASE DO NOT DO LAMINATING ON YOUR OWN.
SUPPLIES: Staff supplies may be found in the office. Please check with the secretaries if you are unable to find what you are looking for – and please let Sue know if you are taking the last of something!
MAIL - Interschool mail (green bin) is picked up and delivered around
INTERSCHOOL 7:30 a.m. U.S. mail (orange bin) is generally picked up
AND U.S.: late morning/early afternoon. Both bins are located in the office workroom. Postage is available in the office for school related mail.
E-MAIL: All staff members have access to e-mail. Please be sure to check your e-mail on a daily basis as this has become an effective paperless way of distributing information in our building. New employees should check with the librarian to establish their e-mail account. Staff may also check their e-mail from home via internet.
BUILDING Our building calendar is part of the e-mail system. Please check
CALENDAR the calendar on a daily basis! Be sure to have any special events, etc. that are going on in your classroom placed on the calendar by completing a calendar entry request form found in the office. This is important is assisting parents with questions, etc.
HOUSEKEEPING: Classrooms will be cleaned every other day. The amount of time you put into getting your classroom ready for cleaning will determine the amount of cleaning that the custodian is able to complete. Dean will give further details regarding classroom housekeeping at the pre-session staff meeting.
Please make sure to pick up after yourself when using the faculty lounge and kitchen area, refrigerators, workrooms, etc. The “Lounge Buddy” system has been established for maintaining a clean, friendly faculty lounge. Please be sure to turn in your sign-up slip! A suggested list of duties is posted in the lounge.
KEYS: Teachers should all have a key for their classroom. For lockdown purposes, a key will need to be kept near the door of the classroom. Please be sure to let the office know where your lockdown key is kept and also put a note in your sub folder for potential subs.
All staff who request one will be issued a keycard to gain entrance to the building at the northwest, southwest and north doors.
Please be sure to immediately report either a lost keycard or building key.
RECESS DUTY: Recess duty will be planned and approved the day of our school’s pre-session.
Recess supervisors need to spread themselves out so all areas of the playground are in view. If you see large groups of students playing, check it out. If you see something that looks like it could be a problem, check it out. Often you can prevent problems before they occur. Please be out at your assigned time.
See PBIS Information guide for playground expectations.
PHONE CHAIN: In case of an emergency Dr. Driscoll, Sue Worthman, Donna Gorter, and Lori Hamilton will call their respective list of staff. Staff will no longer need to call others.
CONFIDENTIALITY:
It is necessary to respect the students and families you are working with by maintaining the highest level of confidentiality.
We also ask that you maintain this same level of confidentiality regarding our school, our students, and other staff members on social networking sites and in our community, etc.
MONEY Money brought to the office as payment (field trip, book order,