State of New Jersey

Statewide Voter Registration System

Production System Changes

Report Date: Monday Dec13th, 2010

The following system changes, including bug fixes and enhancements, were put into Production on Dec 12th, 2010.

Bug Fixes:

Item / JIRA # / Description of the Fix / Issue Logged County / County Office Type
1.  / NJP-8805 / Query has been tuned to improve the performance for the following tickler
"There is X items in batch to be printed" Reminder- Click Review / Morris / SOE
2.  / NJP-9112 / Fixed the issue to retain the Election Date and Name on Mail in Ballot request screen for the following flow
Activities>Mail-In ballot request>select election from drop down, once you pick the election in the drop down, hit select> save> select return>the election retains when clicking annual mail in-all elections/ uocava/AGE / Middlesex / CC
3.  / NJP-9175 / Alignment on Poll Book has been corrected to display the missing signatures. / Hunterdon / BOE
4.  / NJP-9178 / Name on the Poll Book has been corrected to display without truncating when wrapped to the next line. / Union / BOE
5.  / NJP-9220 / Changes have been Incorporated to allow “” for residence address so that Messenger and assistor is added successfully. / Ocean / CC
6.  / NJP-9259 / Following Issue has been fixed.
The 'Non-Reg Voter" button for the users with either the "BOE" in their user id or have BOE privileges should be enabled. / Warren / BOE
7.  / NJP-9280 / When the Public Access site is down the following message will be displayed:
"The system is being updated and is temporarily unavailable. Please check back at 4:00 AM EST."
This applies to the following public links:
1. Am I Registered?
2. Where to Vote
3. NJ Voter Information Page / Statewide / State
8.  / NJP-9282 / Below changes have been implemented in the Provisional Ballot Module
1. Under Investigative Findings, removed the following check boxes
a. Vote By Mail / Mail-In Ballot Returned / Counted
b. Vote By Mail / Mail-In Ballot Returned / Not Returned
c. Vote By Mail / Mail-In Ballot Not Returned
2. Print Screen includes the Mail-In Ballot Issued / Received date..
3. In Print Screen the investigative findings are sorted alphabetically. The 'Other' is the last one. No sort order for other. / Statewide / State
9.  / NJP-9295 / Issue has been fixed to Accept the Provisional Ballot in Bulk, successfully. / Camden / BOE
10.  / NJP-9304 / Issue has been fixed to process Provisional Ballot report successfully when submitted for .xls and .csv. / Mercer / SOE
11.  / NJP-9311 / Following issues have been fixed for Provisional Ballot report
1.  Corrected the total received at the end of each municipality on the report.
2.  Corrected the report to break down after each municipality when the Municipality sort order is selected. / Statewide / State
12.  / NJP-9316 / Issue is similar to NJP-9175 / Cape May / BOE

Enhancements:

Item / Title / Description
1. / CCR-289 Document Imaging / Inquiry-View Voter Registration screen (NJP-8886)
As part of enhancement an option to navigate and view the scanned documents from the “inquiry –View Voter Registration” screen has been provided.” screen has been provided.
View Scanned Docs
Navigation:-Inquiries- Voter Registration View- Inquiry- View Voter Registration.
A new button “View Scanned Docs” have been added to Inquiries-View Voter Registration screen.
Clicking on this newly created button the application is redirected to “Document Imaging Voter Inquiry” screen.
Document Imaging Voter Inquiry
Navigation :-Activities –Document Imaging –Voter Inquiry
By default, the Voter ID is auto-populated in “Voter id” field for the Voter that was selected from Inquiry –View Voter Registration screen.
Clicking on “Search” button system navigates to “Document Imaging Voter Inquiry –Select Voter” screen.
Document Imaging Voter Inquiry –Select Voter screen
Navigation :-Activities –Document Imaging Voter Inquiry – Search – Document Imaging Voter Inquiry- Select Voter
Information of the Voter is displayed on this screen. Clicking on “Select” system navigates to “Document Imaging History” screen.
Document Imaging History
Navigation: Activities- Document Imaging Voter Inquiry –Search –Document Imaging Voter Inquiry –Select Voter- Select –Document Imaging History.
Documents that have been tagged to Voter Record are displayed on this screen.
New button “Inquiry –Voter Registration” has been added to this screen.
System will navigate to “Inquiry –Voter Registration” screen on clicking this new button.
Clicking on “Go to Search Page” system will redirect to “Document Imaging –Voter Inquiry” screen.
Click on Column Header to Sort –Document Imaging Module
Column header sort option functionality has been added to the Document Imaging Voter Inquiry and Document Imaging screen as part of enhancement.
View Scanned Docs that’s are tagged to the Voter
Navigation:-Activities –Document Imaging Voter Inquiry- Search- Document Imaging Voter Inquiry- Select Voter – Select –Document Imaging History.
Sort Order for “Document Type” column header is as follows
Default Sort Order - Document Type - Date Scanned -Office Scanned.
Sort Order for “Date Scanned” column header is as follows
Date Scanned -Document Type -Office Scanned.
Sort Order for “User Scanned” column header is as follows
User Scanned - Date scanned - Document Type.
Sort Order for “County Office” column header is as follows
Office Scanned" -Date Scanned -Document Type.
View Scanned Docs that are tagged to the Document Type
Navigation :Activities – Document Imaging –Document Search- Document Imaging History
Sort Order for “Voter Name” column header is as follows
Sort Order - Voter Name -Voter Id-Scanned Date- Office Type
Sort Order for “Data Scanned” column header is as follows
Sort Order - Voter ID -Voter Name-Scanned Date- Office Type
Sort Order for “User Scanned” column header is as follows
Sort Order -User Scanned -Date Scanned -voter Name - Voter ID.
Sort Order for “County Office” column header is as follows
Sort Order- Office Scanned - Date Scanned - Voter Name - Voter ID
Document Type Shall be Sorted alphabetically
Document Type is sorted alphabetically throughout the Document Imaging module as part of enhancement.
Following screens have been sorted alphabetically
1.  Navigation –Activities –Document Imaging-Document Types.
2.  Navigation –Activities- Document Imaging –Retention Schedule.
3.  Navigation: Activities- Document Imaging –Document Scanning –Start a New Batch.
4.  Navigation –Activities- Document Imaging –Document Search
Document Search
Logic currently in place is changed so that going forward if the “Scan Dates” are entered in the “Document Search” search screen then the application will not prompt to select the “Document Type” from the “Document Type” drop down.
1.  Navigation:-Activities- Document Imaging-Document Search
2.  Removed the check currently in place so that going forward the selection in “Document Type” is not mandatory if the “Scan Dates” are entered.
Document Image Delete/Purge Report
1.  New report “Document Image Delete/Purge report has been added to the report module as part of enhancement.
2.  This report is accessible to all the County Users and will generate a list of Deleted/Purged Document Types that were flagged in the Document Imaging module.
3.  The report criteria page will display the following selections criteria
a.  Document Type- Multi select box contains all the document types with respect to the logged in County office.
b.  An option to generate the report by “Delete” and/ or “Purged” (Purged checked by default).
1.  Deleted will correspond to all the deletion performed manually.
2.  Purged will correspond to all the purge processed using the retention module.
c.  User Id –Multi select box contains all the user ids for logged in County Office stored in the SVRS Database.
d.  Start Date and End Date are mandatory in Delete/Purged Dates” fields. These dates denote the actual dates the document type was either deleted and /or purged.
1.  If there are no data entered in the date fields the system will throw the below error message on click of “Submit Request” button. “Please enter the start and end deleted/purged dates.
e.  Other criteria selection on this report works similar to the existing reports in the reports module.
f.  The report have the following sort options
1.  Voter Name- If this checkbox is clicked then the records will be sorted by the document type alphabetically
2.  Date Purged- If this checkbox is clicked then the records will be sorted by the date purged column (ascending order).
3.  Document Type- If this checkbox is clicked then the records will be sorted by the document type alphabetically.
Output Report
1.  The output report will have following information
a.  Voter ID
b.  Voter Name (First Name, Last Name, Middle Initial)
c.  Document Type
d.  Date Created
e.  Date Deleted
f.  User ID
Note: For the documents deleted by the application the report will populate “System Retention” in User ID column.
2.  Totals are displayed at the end of the report.
Document Scanning
An option to view documents that are Indexed or un-Indexed in thumbnail format has been provided in Document Scanning screen
1.  Navigation –Activities –Document Imaging –Document Scanning –Start a new Batch-Document Scanning.
2.  Add two new buttons to this screen.
a.  Thumbnail View Indexed
b.  Thumbnail View Un-Indexed
3.  The newly added button is enabled once the documents have been indexed /un-indexed.
4.  Upon clicking on the “Thumbnail View” buttons the application pop –up the windows explorer page where the indexed/un-indexed documents have been saved.
Document View Permission
As part of enhancement the permission/rights have been provided to County administrator to set/modify permission to view documents across the office.
Document Type
1.  Navigation: Activities – Document Imaging- Document Types.
2.  Added the verbiage “Document View Permission” to this screen.
3.  Added three new checkboxes to this screen
a.  SOE
b.  BOE
c.  CC
4.  Restrictions for the newly added check boxes
a.  These check boxes are enabled only if the logged in user has administrative credentials.
b.  The office type check box is checked and disabled if logged in using the County office credentials for which this particular document created.
c.  When logged in as BOE (BOE with no SOE office), SOE checkbox is unchecked and disabled. BOE check box is checked and disabled.
5.  View permissions are set to different offices once the document type is created.

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