Hazardous Waste – MOE HWIN Registry / Procedure Identification Code
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General Waste Disposal
Landfill waste and recycling material may not require an ECA from the MOE for the transportation and/or disposal however, a follow-up of disposal practices and locations must be completed by the generating facility staff as a measure of due diligence. This ensures that the generating facility knows where its waste is being disposed of and that it is being done in an environmental responsible manner.
Annually, the waste generating facility will be responsible for contacting each contracted company and requesting a copy of their operating license/ECA, where applicable. Each facility will be responsible to have these licenses on file, as a reference, should an environmental issue occur or a Provincial Officer inspection is undertaken.
Hazardous Waste Generation
The MOE requires that all liquid and industrial waste generators be registered on its HWIN registry. Substances classified as Hazardous Waste that are produced, used or stored on site must also be licensed under the HWIN regulation. A HWIN Generator Number is required for the designated hazardous waste and/or industrial liquid waste and will be issued following a submission to the HWIN registry. Certain classes of hazardous waste require an independent ECA from the MOE to permit the storage of this material. The storage, handling and transportation of the hazardous material has strict regulations and these must be complied with both in the plant as well as when dealing with the transportation or disposal. The HWIN permit number must be kept on file for reference when dealing with authorized disposal activities. Yearly renewals are mandatory to ensure compliance with MOE regulations.
Annually, the generating facility will be responsible for reviewing the information registered on HWIN and process operations to ensure all designated hazardous waste substances are identified on the HWIN Generator License and that all waste has been identified within the appropriate waste class as governed by Ministry regulations. If a new substance has been introduced into operations an amendment to the license, through the HWIN registry must be obtained as soon as possible.
It is the responsibility of the generating facility to monitor, update and submit payment to the HWIN registry within the Ministry. There is an annual fee associated with the HWIN registry that must be maintained to continue the transportation and disposal of the subject waste.
Shipment and/or disposal of the hazardous waste must be completed through an MOE registered transport and disposal/receiver. The manifesting system used for the HWIN system must be used for hazardous waste as a minimum requirement. Additionally some hazardous material may have strict, specific regulations for containment, transportation and disposal/destruction that must be followed. There are requirements for some materials to have MOE Director’s Orders to allow handling of these materials. Ensure all government – Federal and Provincial – regulations, guidelines and statues have been thoroughly researched and followed prior to waste removal. The approval is mandatory prior to the handling, transportation, disposal and/or destruction of the material. It is the generating facility’s responsibility for the coordination of approvals and logistics. HWIN registered material can only be kept on site of less than 90days unless authorization has been applied and received from the MOE.
Hazardous Waste Transport/Disposal
MOE requires that all hazardous waste transportation and disposal companies be licensed and maintain environmental compliance with their operations. The generating facility will verify that all contracted companies are licensed by HWIN and operating with sound environmental practices on a yearly basis.
The generating facility will contact the HWIN directory to verify that the transport and/or disposal company license is current for the waste being received and transported and a operating in good environmental standing.
Waste that is regulated by HWIN requires a Provincial/Federal approved waste manifest to be completed. The manifest is comprised six (6) copies. Each copy has a specific filing requirement.
Section A: the Waste Generator must complete
Section B: the Transport company completes
Copy 1: Waste Generator is responsible to submit Copy 1 to the MOE – Environmental Monitoring and Reporting, Area “M”, (as per the address on the reverse of Copy 1); within 3 working days of the waste transfer.
Copy 2: Retained by the Transport company
Copies 3-6: Maintained by the Transport company until delivery of the waste shipment to the receiving/disposal facility, where these copies are transferred.
Section C of Copies 3-6: The disposal company, responsible for the treatment/disposal of the waste material completes.
Copy 3: Disposal company is responsible to submit to the MOE authority.
Copy 4: Disposal company sends to the Transport company for its files.
Copy 6: Disposal company sends to the Waste Generator.
It is the responsibility of the Waste Generator to correlate Copy 1 and Copy 6 for each waste material sent for disposal. The two copies of the manifest should be filed in the designated environmental files. It is a chargeable offence if the two copies of the manifest are not found during an MOE inspection.
Company name or logo / ENVIRONMENTAL PROCEDURESHazardous Waste – MOE HWIN Registry / Procedure Identification Code
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Review Date
Waste Material ID
Waste Service Provider
Waste Transport Company
Contact Information
Waste Transport ECA
Compliance Conditions
Notes/Issues Identified
Waste Disposal Company
Contact Information
Waste Disposal ECA
Compliance Conditions
Notes/Issues Identified