Spring Branch Independent School District

SPRING BRANCH INDEPENDENT SCHOOL DISTRICT

Duncan F. Klussmann, Ed.D., Superintendent of Schools

PURCHASING DEPARTMENT

1031 Witte Road, Building E, Houston, Texas 77055-6016

Phone 713.365.5223 Fax 713.365.5214

SEALED PROPOSAL FOR:

PROPOSAL NO. 8581P

CONTRACT FOR

GPS TRACKING AND TWO-WAY RADIO SYSTEMS

DO NOT OPEN UNTIL: MARCH 12, 2008 @ 11:00 AM

NOTICE TO PROPOSERS:

ADDENDA NUMBER 1

8.2.0  VENDOR REQUIREMENTS – ADDITIONAL INFORMATION

·  The SBISD Antenna’s transmitter site on the Metro National Building is located at 820 Gessner, Houston, Texas, 77024.

9.0.0  PRODUCT SPECIFICATIONS & QUANTITIES REQUIRED

ADDITIONAL HARDWARE, SOFTWARE, & LICENSING SPECIFICATIONS:

E.  QUAD CODE XEON PROCESSOR E53352x4MB – Quantity of 1

1.  The server must be able to accommodate a minimum of seven

TK-8180 receivers.

2.  The server hardware specifications are as follows:

E.  QUAD CODE XEON PROCESSOR E53352x4MB – Quantity of 1 (continued)

Base Unit: / Quad Core Xeon Processor E53352x4MB Cache, 2.0GHz, 1333MHz FSB, PE1950 (222-7725)
Processor: / Quad Core Xeon 2nd Processor E5335, 2x4MB Cache, 2.0GHz 1333MHz FSB, PE1950 (311-7061)
Memory: / 4GB 667MHz (4X1GB), Dual Ranked Fully Buffered DIMMs (311-6154)
Keyboard: / No Keyboard Selected (310-5017)
Video Card: / Broadcom Dual Port TCP/IP Offload Engine Key Not Enabled (430-1748)
Video Memory: / Riser with 2 PCIe Slots for PowerEdge 1950 (320-4648)
Hard Drive: / 73GB 15K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDrive (341-4727)
Hard Drive Controller: / PERC 5/i, Integrated Controller Card (341-3094)
Operating System: / Windows Server 2003 R2 Standard Edition with SP2 Academic, Includes 5 CALs (420-7120)
Mouse: / Mouse Option None (310-0024)
NIC: / Dual Embedded Broadcom NetXtreme II 5708 Gigabit Ethernet NIC (430-1762)
CD-ROM or DVD-ROM Drive: / 24X IDE CD-RW/DVD ROM Drive for PowerEdge Servers, All OS (313-3918)
Sound Card: / Bezel for PE 1950 (313-3937)
Speakers: / 1x4 Backplane for 2.5-inch Hard Drives (311-5754)
Documentation Diskette: / Electronic Documentation and OpenManage CD Kit, PE1950 (310-7962)
Additional Storage Products: / 73GB 15K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDrive (341-4727)
Feature / Integrated SAS/SATA RAID 5 PERC 5/i Integrated (341-3085)
Feature / Rack Chassis with Static RapidRails (341-3091)
Service: / Premier Enterprise SupportService Gold Welcome Letter (310-3785)
Service: / GOLD Enterprise Support: 4 Hour 7x24 Onsite Service with Emergency Dispatch,2 YR Ext (960-7442)
Service: / GOLD Enterprise Support: 7x24 Escalation Manager, Hw/Sw TechPhone Support, Enterprise Com mand Center, 3Yr (960-7862)
Service: / GOLD Enterprise Support: 4 Hour 7x24 Onsite Service with Emergency Dispatch,Init YR (970-3530)
Service: / Dell Hardware Warranty Plus Onsite Service Initial YR (984-1519)
Service: / Dell Hardware Warranty, Extended YR (984-1528)
Installation: / On-Site Installation Declined (900-9997)
Misc: / Redundant Power Supply with Dual Cords for PowerEdge 1950 (310-7456)
Misc:
Misc: / 73GB 15K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDrive (341-4727)
Misc: / 73GB 15K RPM Serial-Attach SCSI 3Gbps 2.5-in HotPlug HardDrive (341-4727)

E.  QUAD CODE XEON PROCESSOR E53352x4MB – Quantity of 1 (continued)

SOFTWARE SPECIFICATIONS:

3.  The server software shall be the Kelrad RDS System with the following data requirements:

E.  Start/Stop Locators

F.  Speed - with email notification of excessive speed

G.  For school buses – door opening and closing data

H.  Direction of travel and idle time

I.  Data Update of frequency every 3 minutes – user defined capability

J.  Historical data held for 60 days on server – user defined report capability

K.  Automatic Vehicle Playback

L.  G.O. Fencing – user defined capability

4.  Kelrad RDS Software installed by vendor on specified Dell server.

5.  Kelrad RDS Software Tracker Client Licensing for approximately 50 computer workstations

6.  Server and Software shall be configured to operate on the SBISD district wide area network.

INSTALLATION OF SERVER & SOFTWARE:

7.  Vendor shall install the specified server with software and a minimum of seven radio receivers with necessary antennas, hardware and cabling.

8.  Installation location:

Spring Branch ISD Police Department

9009 Ruland

Houston, Texas 77055

9.  Vendor shall coordinate all server and software installation with the Spring Branch ISD Technology Department.

Bidder Questions and Responses

1. Question

Please advise the frequencies with FCC call signs for the 3 additional channels that will be utilized to expand the existing two channel conventional UHF system to a five channel UHF trunking system.

Answer

450 – 470 currently in 464.1 – 469.1 and 464.6 – 469.6

3 channels are applied for and pending through FCC

2. Question

Please advise the specifications for the GPS tracking system – data to be included? Start/stop/speed/door open/heading/idle time – frequency of updates/5 minutes/2 minutes – reports desired? – fencing required? – status updating?

Answer

See Addenda No. 1 for GPS tracking system software

3. Question

Although there is a statement in the request for proposal regarding 24/7 maintenance, I didn’t see a statement requiring back up power, nor is there a specification for lightning protection or grounding associated with the repeaters or base radios.

Answer

The tower site antenna location has auxiliary power supply. Additional grounding as required.

4. Question

Is there to be a requirement for GPS tracking for portable radios?

Answer

No requirement for GPS tracking for portable radios

5. Question

Has radio coverages been surveyed to assure adequate radio coverage for hald held radios within all school buildings?

Answer

Yes, the coverage is adequate

10.00 PROPOSAL FORM:

Description Quantity Unit Price Total

A. UHF FM REPEATER BASE UNIT 1 $______$______

B. UHF FM MOBILE RADIO 385 $______$______

C. M BASE STATION 22 $______$______

D. COMPACT UHF FM 126 $______$______

PROTABLE HANDHELD RADIO

E. SERVER (w/software, minimum 1 $______$______

seven(7) radios receivers with

atntennas, hardware, & cabling)

The successful contractor shall furnish all labor, tools, equipment, materials and supplies to perform the services as specified. All parts/materials and installation shall comply with applicable electrical codes as required by the authority having jurisdiction.

The successful contractor or his personnel shall not proceed with any work on district sites without the prior approval of the Police Chief or his designee.

The Police Chief or his designee shall decide all questions which may arise as to the quality and acceptability of any work performed under the contract. If, in the opinion of the director of the Police Department or his designee, performance becomes unsatisfactory, the district shall notify the contractor. The contractor shall have twenty-four (24) hours to remedy unsatisfactory performance.

Total Turn Key price for product and installation $______